THE FAB FIVE FIRM MILESTONE THREE TEAM ASSIGN SPRING 2013 AMEN AHMED ALI BURMESTER NELSON JOINTER DANIELLE KRUMM CHANCE WAHL

Transcription

1 THE FAB FIVE FIRM TEAM ASSIGN 3/29/2013 ISDS 3100: MILESTONE THREE SPRING 2013 AMEN AHMED ALI BURMESTER NELSON JOINTER DANIELLE KRUMM CHANCE WAHL

2 TABLE OF CONTENTS Executive Summary...2 Actor Glossary Use-Case Glossary Detailed Activities 5 Functional and Non Functional Requirements...6 Use Case Diagram... 7 Use Case Narratives 8 Map..11 Data Flow Diagrams..12 Business Cases 14 Page 1

3 EXECUTIVE SUMMARY Team Assign is a mobile application designed to allow users to more easily coordinate efforts while working on group or team projects. Users will be able to access an individual account that will allow them to view their multiple group projects. From there users can select a particular project and view all tasks in that project that need completing. The members assigned to each task, the due date, and any supporting documents will also be able to be viewed from the application. With the ability to assign tasks to other members and see a list of completed and uncompleted tasks, the vision for Team Assign is to allow users to more effectively and efficiently complete projects while minimizing the amount of face-toface communication necessary. The target audience for our app, Team Assign, is any college students or business professionals working on projects in teams or groups. Our target audience is these individuals who are looking for a way to communicate with their group while not in the same room, and further to view the work that the other members are doing to provide assurance that the project will be completed on time. We realize that at times working on team projects in which the members do not have a regularly scheduled meeting time can be stressful and disorganized. Members often worry about who is assigned to what task, and if task are being completed on time. Team Assign application is a way to minimize these worries and problems that often occur when working in group projects. The Fab Five Firm believes that the Team Assign application can be used in a variety of settings, both academic and professional, to allow groups working on any type of project more easily communicate and execute tasks. Page 2

4 ACTOR GLOSSARY Term Synonym Description Owner Team leader Controller of the program. Responsible for creating and assigning tasks and posting content. Team Member Group member Individuals that acts on the created and assigned task that s given by the owner. Page 3

5 USE-CASE GLOSSARY Use-Case Name Use-Case Description Participating Actors and Roles Create Group Projects Post Content This use case describes how the owner and members will be able to view the project that they are working on in that specific group. This use case describes the event of the owner posting content such as documents or diagrams. Owner Team Member Owner Creating and Assigning Tasks This use case describes the event of the owner creating and assigning task amongst the team members. Owner Page 4

6 DETAILED ACTIVITIES MILESTONE 3: Team Member Name Amen Ahmed Ali Burmester Danielle Krumm Nelson Jointer Chance Wahl Role Member Member Member Leader Member Milestone Activity Actor Glossary Use Case Glossary Use Case Diagram Use Case Narratives Detailed Activities Functional Requirements Data Flow Diagrams Executive Summary Gantt Chart Business Case Map Form Screens Team Member Danielle, Ali Nelson, Chance Chance, Nelson Amen, Ali, Chance, Danielle, Nelson Danielle, Ali Danielle, Ali Amen Amen, Ali, Danielle, Chance, Nelson Amen Chance, Nelson Ali Page 5

7 APPENDIX Functional Requirements CREATE GROUP PROJECTS: 1.1 The system will allow users to view multiple group projects and view corresponding tasks for each project. 1.2 The system will allow registered users to join group projects. 1.3 The system will allow users to log out of their account. 1.4 The system will allow users to register and access an individual account. CREATING AND ASSIGNING TASK: POST CONTENT: 2.1 The system will allow users to view completed task and due dates. 2.2 The system will allow users to create a new task or new group project. 2.3 The system will allow users to mark tasks as completed. 2.4 The system will allow users select a task to view more details. 2.5 The system will allow users to select members to be assigned to particular tasks. 3.1 The system will allow users to upload documents. 3.2 The system will allow users to view uploaded documents. Non-Functional Requirements OPERATIONAL: 1.1 The system can run on handheld devices. 1.2 The system can save all group members work for other group members to see. 1.3 The system should be able to work on any Web browser. 1.4 The system will function properly on the ios system. PERFORMANCE: 2.1 The application will be available 24 hours a day, 365 days a year. 2.2 The interaction between the user and the system should not exceed 2 seconds. SECURITY: 3.1 Group names and/or user IDs will be kept private and secure. 3.2 The users login information will be kept private and secure. Page 6

8 Use Case Diagram Page 7

9 USE-CASE NARRATIVES Team Assign Author (s): _Danielle Krumm Date: 3/12/2013 USE CASE NAME: PRIMARY BUSINESS ACTOR: OTHER PARTICIPATING ACTORS: DESCRIPTION: PRE-CONDITION: TRIGGER: Create Group Projects Owner Team Member This use case describes how the owner and members will be able to view the project that they are working on in that specific group. The individual creating the group project must be the owner. This use case is initiated when the owner adds members to the group. TYPICAL COURSE Actor Action System Response OF EVENTS: Step 1: The owner provides his username and password on Form A. Step 2: The system responds by verifying that all required information has been provided. If user does not provide the correct information, then the system will come back with an incorrect username/password box. ALTERNATE COURSES: CONCLUSION: POST-CONDITION: BUSINESS RULES IMPLEMENTATION CONTRAINTS AND SPECIFICATIONS ASSUMPTIONS: Step 3: The owner creates the project and adds team members to the group by pressing the plus sign next to the project name on Form B. Step 5: The owner types the username of the team member and presses the plus sign to add the member to the project. Step 4: The system responds by opening a small box in Form B where the owner can type the name of the member and press add. Step 6: For each member added to the group, the system verifies that they can view information uploaded by the owner. Alt-Step 7: The owner or club member can go back to other projects they are a part of by pressing the back arrow. Alt-Step 8: The owner or club member can log out of the project by pressing the log out button. Alt-Step 9: The owner or team member can press the home button to go back to the project home screen. This use case concludes when the owner is finished adding members to the group and presses the home button to go back to the home screen. The group was made and members were added. The owner is the only person allowed to create a group. The owner is the only member allowed to add other members to a particular group project. GUI to be provided for Team Assign members via a smartphone App. OPEN ISSUES: 1. Need to determine which member will complete each task of the project. RRESPONDING FORMS Task Form, Form A, Form B, Form C AND REPORTS: Page 8

10 Team Assign Author (s): _Amen Ahmed Date: 3/12/13_ USE CASE NAME: Post Content PRIMARY BUSINESS Owner ACTOR: OTHER PARTICIPATING ACTORS: DESCRIPTION: This use case describes the event of the owner and/or team members posting content such as documents or diagrams. PRE-CONDITION: The team leader and all other members must be registered users of Team Assign. The owner must be logged onto Team Assign and then must select the project off the list on the home screen. The owner must select the task that corresponds to the document. TRIGGER: This use case is initiated content (files) are added to a project. TYPICAL COURSE Actor Action System Response Step1: From Form F, a user can press the + button to add a file to the project. Step3: The user browses for the file to add to a task. This is coming from the small box that pops up on Form G. Then the user presses Submit to complete the file add. Step5: The document/file added is now viewable and downloadable by all team members. Step2: The system will return a Document Add page that allows for user input from Form F. Step 4: The system stores the file and file information in an internal database and returns a verification message to the user. Step6: The system makes documents/files readily available on demand. ALTERNATE COURSES: CONCLUSION: POST-CONDITION: BUSINESS RULES IMPLEMENTATION CONTRAINTS AND SPECIFICATIONS ASSUMPTIONS: OPEN ISSUES: CORRESPONDING FORMS AND REPORTS: Alt-Step 7: The owner or club member can go back to other projects they are a part of by pressing the back arrow. Alt-Step 8: The owner or club member can log out of the project by pressing the log out button. Alt-Step 9: The owner or team member can press the home button to go back to the project home screen. This use case concludes when a user adding a document/file receives a verification message that the document/file was successfully added to the project. The document/file has been added to the project. Duplicate document/file names will not be accepted within a project. N/A GUI to be provided for Team Assign members via a smartphone App. N/A Task Form. Form F, Form G Page 9

11 Team Assign Author (s): Amen Ahmed Date: 3/12/13_ USE CASE NAME: PRIMARY BUSINESS ACTOR: Creating and Assigning Tasks Owner OTHER PARTICIPATING N/A ACTORS: DESCRIPTION: This use case describes the event of the owner creating and assigning task amongst the team members. PRE-CONDITION: The owner and all other members must be registered users of Team Assign. The owner must be logged onto Team Assign and then must select the project off the list on the home screen. Now the owner can see the list of tasks for that particular project. TRIGGER: This use case is initiated when tasks are added to a new project. TYPICAL COURSE Actor Action System Response Step1: From Form D, the owner of a project will press the +Add Task button. Step3: Using Form E, the owner will then fill in required information such as task name, due date, responsible party, task description. Step 5: The system will accept all input and make connection to the internal server where, among other things, projects and tasks are stored and return a verification message. Step2: The system will initiate the Add Task page. Step4: Press the Add Task button to save and add the task to the projects list of tasks. ALTERNATE COURSES: CONCLUSION: POST-CONDITION: BUSINESS RULES IMPLEMENTATION CONTRAINTS AND SPECIFICATIONS ASSUMPTIONS: OPEN ISSUES: CORRESPONDING FORMS AND REPORTS: Alt-Step 6: The owner can go back to the home page by pressing the home button. Alt-Step 7: The owner can go back to the previous page by pressing the back arrow. Alt-Step 8: The owner can log out of their account by pressing the logout button. This use case concludes when the project leader (owner) receives a verification message that the created task was successfully added to the project. Team members can now view created tasks and will appear as a priority for the responsible party. The task has been created and assigned. Duplicate tasks will not be accepted within a project. N/A GUI to be provided for Team Assign members via a smartphone App. N/A Form D, Form E Page 10

12 MAP Form A Form B FORM C Form D Form E Form F Form G Page 11

13 Data Flow Diagrams Context Level DFD Level 0 DFD Page 12

14 Data Flow Diagrams Level 1 DFD Page 13

15 Business Cases Alternative Methods SharePoint- This website is designed to help groups share, discover, organize, build, and manage information amongst a group. SharePoint allows for a way for one to share work and work with others, organize projects and teams and discover people and information. Users are able to upload documents while also being capable of reviewing and editing other posted material. The number of users is unlimited. Google Hangout- This website is an advanced version of Skype. It can also be used on a mobile device by downloading the Google+ app. The user has the option to create a private community or join a public community. The number of users is limited to 10. The main feature of Google Hangout is the ability to chat face-to-face. This allows the use of virtual meetings to be done more efficient with powerful tools like screen sharing and Google Drive collaboration. Fieldforce- This is an app that is designed for users to share contacts, to-do items, and more within a private network. It is set up like a Twitter-like style where you can have real-time communication with co-workers, friends, and others. This app also has GPS, allowing you to check in at locations while also being capable of sending notices such as reminders or other project updates. Some features of the app are remotely set alarms and notifications, unique reply to status features, dashboard view of your team s status with real time updates, and locate and pinpoint team members on the interactive map. Recommended Alternative Out of the three alternatives, SharePoint, overall, is the best alternative. According to our evaluation matrix, it is the best competitor to our app, TeamAssign. The website performance is effective while also being simple to operate. The site is very user-friendly and gives users a way to share work, organize projects, and discover information. The ability to upload and edit documents over a website gives the site an edge over other alternatives. Page 14

16 Capabilities Google Hangout Fieldforce SharePoint TeamAssign Upload Documents to Site/App Although you can simultaneously view websites together with group on your own monitor, you cannot upload documents to the website to share. Documents can be uploaded to smartphone app, but obviously viewing documents is a little tougher on a phone than a computer monitor. Documents are uploaded to website and users can see who uploaded or edited document last. Documents can be uploaded onto app and users see who uploaded document as well as the document itself, but it will be harder to read than if it was on a computer monitor. Weight: 25% Create A Shared Calendar Weight: 5% Have A Smartphone App Weight: 20% Economic Feasibility Individual Score: 1 No documents can be uploaded and users therefore cannot create a calendar document or create one from the website. Individual Score: 1 Google Hangout can be accessed from your mobile device but unless your phone has certain plug- ins, video cannot be used. Individual Score: 4 Google Hangout is free to use. Individual Score: 8 Fieldforce has an easy to view calendar that is also easy to make and it can be viewed in a daily, weekly or monthly view. Fieldforce was created as a smartphone app. The app is $5 to download and can have a monthly cost of $2 to use as well if you want to use all the features which can be costly. Creating tasks on a calendar for the group to view is an option on their website but it is rarely utilized. It can be viewed in a monthly, weekly or daily view. SharePoint does not have an app and cannot be accessed to view documents from Safari, Apple s web browser. Individual Score: 1 SharePoint is free to use. Individual Score: 8 You can create a calendar in a document file that group members can open and view but there is no option to create a calendar from app s dashboard. Individual Score: 4 TeamAssign is being created by our team to be a fully functional smartphone app. TeamAssign will be free to use. Weight: 10% Operational Feasibility The site is easy to navigate and you can video chat as well as view websites together on your separate monitors, but there is no ability to view documents together which is the purpose of the analysis. Individual Score: 2 It has a nice, clean looking dashboard making it easy to navigate the app. As far as we can tell there is no limit to the amount of data, or documents, that can be uploaded to team site. Documents are edited by users on a computer, making it easier to view and edit and the website is moderately easy to navigate, too. Besides being on a smartphone, the navigational capabilities are being created to be simple using the app. There is no limit that we have reached limiting the number of documents we can upload to our team site. Weight: 30% Number of Users Individual Score: 5 The number of users in a group at any time is limited to 10. Individual Score: 8 The number of users that can be in a group that will be able to view and upload documents to team s site is limited to 12. Individual Score: 9 There is no limit to the amount of users you can have in a group. Individual Score: 7 There is no limit to the amount of users you can have in a group. Weight: 10% Individual Score: 5 Individual Score: 6 Total Score (accounting for weight and score) *Individual scores denote how well the alternative meets criteria. 1 = worst; 10 = best Page 15