Partner / Sponsor Brochure 2018 Estrel Convention Centre, Berlin, Germany

Transcription

1 Partner / Sponsor Brochure 2018 Estrel Convention Centre, Berlin, Germany Value statement - Being a partner By sponsoring PLM Europe - Siemens PLM Connection you will gain a competitive edge by effectively and efficiently identifying new business opportunities, as well as strengthening existing customer relations. 1

2 Table of Content: Invitation Page General Information 2018 Page 5 Mission, Why participate Partner Benefits Page 6 Going Green Page 7 Tombola Page 8 Partner / Sponsor / Sponsor Packages Page 9-16 Info registration form Page 17 Additional Marketing opportunities Page 18 Exhibition Plan Solution Layout Page 19 Time Table Logistic NEW INFO Page 20 Conference Rules and Regulations Page Payment Conditions Page 24 2

3 Partner/ Sponsor Brochure Dear Partner PLM Europe User Group e.v. is pleased to introduce you to our Siemens PLM Connection 2018 conference. Following on from last year s very successful event, which brought together nearly 1200 attendees from 36 countries, we are pleased to announce that the 2018 Conference will take place Oct. 29 th 31 st 2018 again at the Estrel Convention Centre in Berlin/ Germany. We are delighted to offer you the opportunity to participate in this prestigious event. In 2018 you will have again the option The brochure gives you details of the marketing opportunities at this year s conference. Further information is available from: Contact: Karla Kluth, Business Director PLM Europe User Group e.v. Phone: Mobile: NEW Karla.Kluth@plm-europe.org PLM Europe User Group e.v. is an independent registered association designed to support users of Siemens PLM Software products. Our focus is to be the Voice of Siemens PLM Software Users and to support this we host an annual conference. The Partner Program is extended to companies marketing products and services to Siemens PLM Software customers. Through our group, our partners gain a competitive edge by effectively and efficiently identifying new marketing opportunities, as well as strengthening existing customer relations. The contact database is growing daily and gives Partners access to more users than ever before. We also strive to give you maximum opportunity to interact with the users of all Siemens PLM Software products during the conference. Call for Presentations In 2018 we are pleased to offer 7 speaker slots for Gold Partner in one of our Knowledge Theatre sessions. ( already booked) Share your work and experiences with your peers. Get helpful feedback on your ideas and approaches and increase your visibility in your industry and attend Siemens PLM Connection Europe/PLM Europe for free. If your presentation is accepted we will invite you to the conference free of charge, however travel and accommodation will not be paid for. This Call for Presentations is only for users of Siemens PLM Software solutions/products and not Siemens PLM employees or Partners as we have different processes for them. For more information please click here or visit our webpage at to view agenda and presenter guidelines. 3

4 2018 we will continue to provide the highest quality keynote presentation opportunities, management, process and, including the significant networking/partner area. Diamond and Premium Partners will have the right to provide a Customer Keynote Presentation. Important: This Keynote presentation must be done by a customer, presenting a great success story. Partner Company information should only have 3 4 slides. All abstracts must be at the Users Office no later than June 30 th for review. Our agenda team will confirm (or reject) at latest on Aug. 20 th to the speakers. Throughout the conference we recognise the important role our partners play and based on feedback from the last event we have incorporated many improvements. Again for the 2018 event we have decided to include the Partner sessions within our Product breakout tracks to maximise session attendance. In doing so we ask you to identify a customer success story to align with your presentation and tie into one of our product tracks. We are also increasing your exposure by giving you coverage in our newsletters and on our website by giving you the opportunity to provide a brief description of your products & services. Above all we have carefully considered all the factors in selecting the exhibition location, to give you maximum exposure throughout the event. This includes moving the breakfast location to the Partner Exhibition area. We hope you will be impressed with the improvements to this year s program. 4

5 General Information All registered Partner / Sponsors are requested to plan their arrival for set up on Sunday, Oct. 22 nd. The set up can start from 3 pm in the solution center / Exhibitor hall. Partner / Sponsor who will use the delivery service from MSE will have their booth equipment at their booth. Here some statistic information from 2016 No of attendees: approx No of attending countries: 35 Booth Set-up :Sunday 28 th October 15:00 h Break down: Wednesday, Oct. 31 st h h 5

6 Mission PLM Europe is an independent User Group which brings together Siemens PLM Software customers, Partners and Siemens PLM Software. Our mission is to provide a collaborative network opportunity to share experiences, ideas, information and best practices. Our goal is to enable business success and allow influencing the future direction of software development. Why participate Partner / Sponsor / Partner Benefits Contact and influence users in several ways at the conference, pre-conference invitations or communications, web presence, logo awareness, and opportunities to talk to the attendees. Differentiate yourself from other partners through: tiered packages of marketing opportunities, internet presence on our PLM Europe website, booth space in the partner area, prominent logo placements. The Exhibition is placed this year in the middle of the exhibition hall spread out to the exits. This will give all partners the opportunity to get more close to the attendees. Sunday evening welcome reception, all coffee breaks, lunches and Tuesday evening dinner will take place in the Solution Centre Direct contact with attendees during the conference and breaks. 6

7 Again in 2018 we are going green In 2018 we want to have all partner USBs min. size 4 GB send to the Users Office Karla Kluth and the flyers by mail again as a PDF (max. size 1 MB) send to: Karla.Kluth@plm-europe.org no later than August 15 th 2018 PLM Europe will copy all PDF s on 1 USB Stick for all attendees to make sure we avoid the enormous paper flow. This will save time and money for you print- and delivery cost to the Event Location. 7

8 Tombola Raffle - Lottery All Partner / Sponsors can take part in our Tombola/Raffle/Lottery if they sponsor a nice price. Each participating sponsor will be mentioned on our punch card. Only customers will get a punch card. They need to visit all Partners / Sponsors, get a stamp and must put their punch card into our lottery box until Wednesday 10. a.m. We will do the drawing again on Wednesday during Lunch in the Solution/Exhibition Hall. Thanks to our sponsor and partner in 2016 for their contribution to take part in the lottery. 8

9 Partner / Sponsor / Sponsor Packages In 2018 we will continue with the Exhibition format like in 2017 There is a small change in ordering options. You can decide where you want to have your logo placed on a separate order form. Diamond and Premium Partner Logos will have prominent logo on the main stage. All other logos will be visible on main stage as well. Diamond and Premium Partner can place an advertisement on the printed agenda. All other logos will be show on the printed agenda and website We continue in 2018 with this format. There will be a big Plenum on Monday and Wednesday with Customer Keynote presentation. The Diamond Partner has the right to bring the Monday Customer keynote for the big Plenum. We will have additional Keynote sessions available in the product breakout rooms. This will result in more attendees because these keynotes will be product oriented sessions. All Abstracts for these presentations need to be with the Users Office no later than June 30 th

10 Diamond Sponsor Level - only 1 Diamond level available Prep-booked by KPIT As a Diamond Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits Double-sized booth (6 x 6 m) in the centre of the Exhibition Hall (Solution Centre) 30 minute Customer keynote presentation in the main Plenary, 30 minute Customer Keynote in the Product Plenum 1 x 50 minute presentation in a Product breakout track. Pre and post conference attendee list. 9 Tickets in the Early bird time (7 in the normal registration time) Price: on request pls. contact the Users Office Conditions: Main Plenum Keynote presentation must be a Customer Presentation. Product Breakout presentation can be a customer story or a product information Customer name for the Keynote Session must be send to the Users Office no later than May 15 th 2018 All Abstracts, Bios and Photos must be with the Users Office until June 30 th Please note: Delays will result in loosing the slot - (pls. inform the users office in time this is important for our agenda planning) PLM Europe reserves the right to review 10

11 Time Table: Subject Date Done Early Bird final booth place booking 28. Feb Actual company logo as EPS file to Users Office According with booking Regular booth place booking On availability Customer Keynote information to Users Office 15 th May 2018 Abstract, Bio and Photo of presenter to Users Office 30 th June 2018 USB Sticks send to Users Office 15 th Aug PDF for USB Sticks to Users 30 th Aug. Office Booth equipment booked at MSE Shop floor Tombola Information to Users Office Hotel accommodation for booth staff booked Booth staff registered online max 9 Additional booth staff max 7 à 675, th Aug th Sept th Sept

12 Premium Sponsor Level - only 4 Premium level are available As a Premium Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits Double-sized booth (6 x 2 m) in Exhibition Hall (Solution Centre) 30 minute Customer Keynote in a Product Plenum 1 x 50 minute presentation in a Product breakout track. Pre and post conference attendee list. 7 Tickets in the Early bird time - 5 in the normal registration time Price: on request here: Karla.Kluth@plm-europe.org Conditions: Keynote presentation must be a Customer Presentation. Product Breakout presentation can be a customer story or a product information Customer name for the Keynote Session must be send to the Users Office no later than May 15 th 2018 All Abstracts, Bios and Photos must be with the Users Office until June 30 th Please note: Delays will result in loosing the slot - (pls. inform the users office in time this is important for our agenda planning) PLM Europe reserves the right to review Time Table: Subject Date Done Early Bird final booth place booking 28. Feb Actual company logo as EPS file to Users Office According with booking Regular booth place booking On availability Customer Keynote information to Users 15 th May 2018 Office Abstract, Bio and Photo of presenter to 30 th June 2018 Users Office USB Sticks send to Users Office 15 th Aug PDF for USB Sticks to Users Office 30 th Aug Booth equipment booked at 30 th Aug MSE Shop floor Tombola Information to Users Office 15 th Sept Hotel accommodation for booth staff booked Booth staff registered online max 7 Additional booth staff max 5 à 675,00 30 th Sept

13 Platinum Sponsor Level - only 8 Premium level are available As a Platinum Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits Booth size (3 x 2 m) in Exhibition Hall (Solution Centre) 1 x 50 minute presentation in a Product breakout track. Pre and post conference attendee list. 5 Tickets in the Early bird time 3 in the normal registration time Price: on request here: Karla.Kluth@plm-europe.org - Conditions: Product Breakout presentation can be a customer story or a product information Customer name for the Keynote Session must be send to the Users Office no later than May 15th 2018 All Abstracts, Bios and Photos must be with the Users Office until June 30th Please note: Delays will result in loosing the slot (pls. inform the users office in time this is important for our agenda planning) PLM Europe reserves the right to review Time Table: Subject Early Bird final booth place booking Actual company logo as EPS file to Users Office Regular booth place booking Customer Keynote information to Users Office Abstract, Bio and Photo of presenter to Users Office USB Sticks send to Users Office PDF for USB Sticks to Users Office Booth equipment booked at MSE Shop floor Tombola Information to Users Office Hotel accommodation for booth staff booked Booth staff registered online max 5 Additional booth staff max 4 à 675,00 13 Date 28. Feb According with booking On availability 15th May th June th Aug th Aug th Aug th Sept th Sept Done

14 Platinum+ Sponsor Level - only 2 Platinum+ level are available As a Platinum+ Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits booth size (4 x 2 m) in Exhibition Hall (Solution Centre) Only booth place # are available ( are pre-booked 1 x 50 minute presentation in a Product breakout track. Pre and post conference attendee list. 5 Tickets in the Early bird time 3 in the normal registration time Price: on request here: Karla.Kluth@plm-europe.org Conditions: Keynote presentation must be a Customer Presentation. Product Breakout presentation can be a customer story or a product information Customer name for the Keynote Session must be send to the Users Office no later than May 15 th 2018 All Abstracts, Bios and Photos must be with the Users Office until June 30 th Please note: Delays will result in loosing the slot - (pls. inform the users office in time this is important for our agenda planning) PLM Europe reserves the right to review Time Table: Subject Date Done Early Bird final booth place booking 28. Feb Actual company logo as EPS file to Users Office According with booking Regular booth place booking On availability Customer Keynote information to 15 th May 2018 Users Office Abstract, Bio and Photo of presenter to 30 th June 2018 Users Office USB Sticks send to Users Office 15 th Aug PDF for USB Sticks to Users Office 30 th Aug Booth equipment booked at 30 th Aug MSE Shop floor Tombola Information to Users Office 15 th Sept Hotel accommodation for booth staff booked Booth staff registered online max 5 Additional booth staff max 4 à 675, th Sept. 2018

15 Gold Sponsor Level - first come first serve As a Gold Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits booth size (3 x 2 m) in Exhibition Hall (Solution Centre) post conference attendee list. 3 Tickets in the Early bird time 2 in the normal registration time Price: on request here: Karla.Kluth@plm-europe.org Time Table: Subject Date Done Early Bird final booth place booking 28. Feb Actual company logo as EPS file to According with booking Users Office Regular booth place booking On availability Customer Keynote information to 15 th May 2018 Users Office Abstract, Bio and Photo of presenter 30 th June 2018 to Users Office USB Sticks send to Users Office 15 th Aug PDF for USB Sticks to Users Office 30 th Aug Booth equipment booked at 30 th Aug MSE Shop floor Tombola Information to Users Office 15 th Sept Hotel accommodation for booth staff booked Booth staff registered online max 3 Additional booth staff max 3 à 675,00 30 th Sept

16 Gold+ Sponsor Level - first come first serve All places are already booked As a Gold+ Partner, your organisation gets the highest level of exposure and involvement with the attendees. This is what you get: Benefits booth size (3 x 2 m) in Exhibition Hall (Solution Centre) 20 Minute presentation slot in 1 of the Knowledge Theatre sessions. ( subject of availability) post conference attendee list. 3 Tickets in the Early bird time 2 in the normal registration time Price: on request here: Karla.Kluth@plm-europe.org Conditions: Product Breakout presentation can be a customer story or a product information Customer name for the Keynote Session must be send to the Users Office no later than May 15 th 2018 All Abstracts, Bios and Photos must be with the Users Office until June 30 th Please note: Delays will result in loosing the slot - (pls. inform the users office in time this is important for our agenda planning) PLM Europe reserves the right to review Time Table: Subject Date Done Early Bird final booth place booking 28. Feb Actual company logo as EPS file to Users According with booking Office Regular booth place booking On availability Customer Keynote information to Users 15 th May 2018 Office Abstract, Bio and Photo of presenter to 30 th June 2018 Users Office USB Sticks send to Users Office 15 th Aug PDF for USB Sticks to Users Office 30 th Aug Booth equipment booked at 30 th Aug MSE Shop floor Tombola Information to Users Office 15 th Sept Hotel accommodation for booth staff booked Booth staff registered online max 3 Additional booth staff max 3 à 675,00 30 th Sept

17 There is a Partner / Sponsor booth registration form available on our webpage at Membership in the Partner / Sponsor/Sponsor program or exhibition is subject to the approval of PLM Europe. All details are in the brochure. Company Product or Service to be represented (Required) All prices are net prices and will have VAT (19 %) on top if you have a German invoice address All out of one hand this is our solution for you: MSE Productions GmbH For the delivery of your booth equipment we suggest to send it to MSE Productions GmbH, Mr. Martin Schroppa address see below MSE can provide you with additional booth equipment. There will be a list for your booth equipment which can be booked direct here: MSE Shop floor Here you can pay with Credit card. MSE Productions GmbH Mr. Martin Schroppa Bouchéstr. 12 / Haus 19 D12435 Berlin / Germany plm_userconnect@mse-pro.de Contact name: Martin Schroppa Phone: Pls. note there will be a service charge for the delivery of your booth equipment to the Estrel Hotel and for the return to MSE. It is important that MSE has all information with Name and Mobile no of your shipper / partner for the delivery to and pick up from MSE. This must include the sub-shipper information as well. If you need to send your booth equipment from outside of Europe make sure that MSE has not to pay any customs duty and your pick up service has the correct shipping and customs papers available. Please inform MSE upfront by mail if you will send your booth equipment to them or advise them your shipment will come from outside of Europe and need special handling service. Additional Partner Sponsorships are possible please contact the PLM Europe User Office at Karla.Kluth@plm-europe.org. 17

18 Additional Marketing opportunities Please provide this from as PDF to the Users Office Add. Gift for the delegate pack 150,00 Article in e-news 350,00 Conference bags bags needed Luggage tags / Pens / notepads USB Sticks min 4 GB to be deliver to PLM Users Office no later than Aug. 15 th 2018 for copying all Partner PDF s Badge Holder Booth Party on Sunday or Tuesday evening on your booth Welcome Reception Sunday Evening (Sponsoring of Drinks or food) Sponsoring of the Entertainment on Monday and/or Tuesday evening. will be mentioned on the menu card and in preconference mailings 1300 pcs needed 30 From each Partner / Sponsor Sponsored by eq- Technologic Pls. contact the users office for contact details Pls. contact the users office Pls. contact the users office Pls. contact the Users office at Karla.Kluth@plm-europe.org for options and support to book. 18

19 Exhibition Hall Solution Layout Jan Diamond, Premium and Platinum Sponsors have the choice of booth location based on a first come, first served basis To make your choice in reserving your booth place please check first our Partner / Sponsor pre-registration list here: / Sponsorlist 19

20 This plan is subject to be changed Logistic Time Table All out of one hand this is our solution for you for 2018! We combined the Exhibition Building and Logistic company. Now you can get all for your booth from MSE. We recommend you will send your booth equipment to our logistic company MSE in order to make sure your equipment will be delivered direct to your booth. It can happen, if you deliver your staff to the warehouse of the Estrel convention centre no one will deliver your material to your booth, or no one can find it. This service can be ordered with the additional equipment. : Logistic Company If you want to get your booth equipment delivered direct to your booth, please send your staff to: MSE Productions GmbH; Bouchéstr. 12, Haus 19 Contact: Mr. Martin Schroppa D Berlin phone: plm_userconncet@mse-pro.de Deadlines Pls. send mail to MSE plm_userconncet@mse-pro.de and inform them no later than: Oct. 6 th 15 th 2018 About your planned shipment You can book your delivery and pick up service with your additional booth equipment Pick up Service Deadline If you want to get your equipment the same way back as you got it, pls. contact MSE Productions GmbH as well phone: plm_userconncet@mse-pro.de Pls. send mail to MSE and inform them about your pick up wish. plm_userconncet@mse-pro.de All Partners/Sponsors must ensure either: A contact person will be at your booth who is responsible for the return of your booth equipment. This person must be named on the pick up list for the shipping agent or his sub-contractor The shipping agent / sub-contractor must know exactly what he has to take from which booth # and knows the Partner / Sponsors name. Make sure your shipping agent (or sub-contractor) will be at the Estrel Convention Centre in time. After 5 pm there is no contact person available If you need support in returning your shipment, please contact plm_userconnect@mse-pro.de you can request a special form from him. Deadline: Neither PLM Europe Karla Kluth, nor the Estrel Convention centre or MSE Productions GmbH are responsible for your return shipment or any losses. 20

21 Partner/ Sponsor Program Application 2018 Conference Rules & Regulations Partners who get an attendee list are allowed to use this list for advertisement prior to the conference. They are not allowed to use this list for any advertisement, Newsletter or any kind of marketing activities after the conference. Sponsor may not host any activities without prior agreement from PLM Europe outside the conference schedule of events. This includes but is not limited to marketing meetings, use of hospitality suites, special events or other private functions. Failure to comply with this will result in immediate termination of Partner / Sponsor benefits. Distribution of promotional material to conference attendees hotel rooms, public areas, or in technical sessions is strictly prohibited without prior approval from PLM Europe. Use of hotel and conference-related facility communication system to promote Partner / Sponsors or their products is also prohibited. Partner / Sponsors must not engage in sales activities, including direct or indirect solicitation, or conduct any other activity contrary to purpose or policies of PLM Europe at a PLM Europe sponsored activity, without the express consent of PLM Europe. Partner / Sponsors agree not to display any products or literature promoting competing Siemens PLM Software products or services. Set-up and dismantle hours specified in the schedule are subject to change, in which case all Partner / Sponsors will be notified in writing. If an exhibit is not set up by h on Sunday, Oct. 28 th 2018, PLM Europe reserves the right to re-assign such space to another Partner / Sponsor to make other use of the space as deemed necessary or appropriate at the expense of the Partner / Sponsor. Exhibits are to be kept intact until the closing of the Partner / Sponsor Trade Fair. No part of an exhibit shall be removed during the Fair without special permission from PLM Europe. It is the responsibility of the Partner / Sponsor to arrange for the collection and shipping of their booth collateral after the event. 21

22 Partner / Sponsor Application Program continued PLM Europe does not allow any food or beverages to be served by Partner / Sponsors in any part of the exhibit area without permission of PLM Europe. Partner / Sponsors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising material that are not part of their regular products, or that are not compatible with the character of PLM Europe, without a written request and approval from PLM Europe. PLM Europe reserves the right to remove any portion of an exhibit that is not in accordance with these rules with our prior approval Sponsorships: All sponsorships are granted on a first come first served basis. All companies will be made aware of the possible sponsorship at the same time via an containing this document and posting on our website. Payment: Terms are as follows: When the Package and/or Partner / Sponsor Level has been reserved, the total amount will be invoice and must be paid within 30 days net. All reservations with signed insertion orders are nonrefundable. In case of cancellation, the Partner / Sponsor is responsible for full payment. Advertising: All event plans, advertisements, Logos, etc. must be approved by PLM Europe prior to the conference. The EPS file must be provided by the Partner / Sponsors no later than Aug. 15 th 2018 to the User Group office. The production and installation will be arranged by PLM Europe Liability: The conference Partner / Sponsor assumes all responsibility for any and all loss, theft or damage to the Partner / Sponsor s display, equipment and other property whilst on the conference host s premises. Furthermore, the Partner / Sponsor waives any claim or demand it may have against the host or affiliates arising from such loss, theft or damage. Security: This will be provided after the show from 6.00 pm 8.00 am (overnight). PLM Europe will not accept responsibility for Partner / Sponsor s personal items or valuable objects. Any smaller items of value should be removed from the exhibit area while Partner / Sponsors are not present. 22

23 Partner / Sponsor Application Program continued Insurance: Each Partner / Sponsor shall carry and maintain all liability insurance. Participating Partner / Sponsors assume the entire responsibility and liability for losses, damages and claims arising out of injury or damage to Partner / Sponsor s displays, equipment and other property brought to the host s premises. The Partner / Sponsor shall indemnify and not hold responsible PLM Europe or agents for any and all damages, claims and/or destruction including theft or mysterious disappearance to any and all equipment owned by, leased to or utilized by Partner / Sponsors. Name Usage: Participation by an Partner / Sponsor in the PLM Europe conference does not entitle the Partner / Sponsor to use the PLM Europe name, conference graphic or conference theme (other than with reference to the Partner / Sponsor s participation in the conference) without permission from PLM Europe. Participation on the conference does not imply endorsement or approval by PLM Europe of any product, service, or participant, and non shall be claimed by any participant. General: All matters and questions not covered by these rules & regulations are subject to the decision of the PLM Europe Board of Directors. These regulations may be amended at any time by PLM Europe and all amendments that may be so made shall be equally binding on all parties affected by them, as are the original regulations. In the event of any amendment or additions to these regulations, written notice will be given by PLM Europe to such Partner / Sponsors as may be affected by them. 23

24 Payment Conditions We do accept payments via credit card as well with 5 % additional charge for credit card cost. Please contact first the users office at Karla.Kluth@plmeurope.org We must receive all payments in full 30 days after invoice date in order to confirm your participation as a conference Partner / Sponsor. all bookings need to be paid before Oct. 1 st 2018 Cancellations after July 15 th will not be refunded. With your online Partner / Sponsor Booth registration form you accept our conference rules and regulations. If you have any questions or require any additional information please contact Karla Phone: Mobile: Karla.Kluth@plm-europe.org We are looking forward welcoming you as our Partner / Sponsor in Berlin 2018 again. 24