User Guide Aneto Expand NAV 2013 R2 ANETO GROUP

Transcription

1 User Guide Aneto Expand NAV 2013 R2 ANETO GROUP

2 1 Version Control 5 2 Interesting facts Location DB 6 3 MU - User Manual Description F001 PIT Shopping ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality F002 Income Tax Sales ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality F004 Management Provisions ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality F005 Dimensions Nested ID stage: Error! Marcador no definido Scenario Rules: Explanation functionality Configuration functionality Access functionality F010 Modifications Invoices ID stage: Error! Marcador no definido.

3 3.5.2 Scenario Rules: Access functionality F011-F014 Advanced Reversal of accounting transactions ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality F015 Automatic billing ID stage: Error! Marcador no definido Scenario Rules: Configuration functionality Access functionality F016 Document Formats ID stage: Error! Marcador no definido Scenario Rules: Access functionality Formats F017 bills customers ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Access functionality Report F020 assets and amortization ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Access functionality F021 depreciation projection report ID stage: Error! Marcador no definido Scenario Rules: Access functionality 50

4 3.12 F022 Definition by type of asset depreciation ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality F023 Checking accounts scheme ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Configuration functionality Access functionality Checking F024 VAT declaration ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Access functionality F026 Tax Declaration ID stage: Error! Marcador no definido Scenario Rules: Functional explanation Access functionality 62

5 1 Version Control Version No. Date Description Author V.01 21/11/2012 Expand Finance Grupo Aneto

6 2 Interesting facts 2.1 Location DB - Will be scheduled on the basis of data ANETO NAV2013-located at the server.is a SQL database, and the version of NAV 2013 Navision is.

7 3 MU - User Manual Description 3.1 F001 PIT Shopping Scenario Rules: Rule No. Rule Description: R Functional explanation This functionality allows deductions for professional practice providers in personal income tax bills and payments thereof. The calculation of income tax will be individualized for each vendor, as the record will be set to the provider, by a table where we introduce the different codes, account of income tax, and the withholding percentage. So we can distinguish different deductions, such as leases, or professional services Configuration functionality To configure this functionality we use the following functions:

8 Once you have selected the option "Aneto" We get the following menu: When you select the option "General Setup Aneto Expand "us the following form, where we set up the account of income tax, to be used to account for the movements of the retention of professional invoices appears. To configure groups and retention percentages we get the following menu: Once you have selected the option Income tax, we will appear in the following form:

9 These codes will be reported in each of the vendor records, having this quality. To do this we use the following functions: Once you have selected the option to "Vendors" We appear in the following form:

10 On this topic in the "Income Tax code ", inform the selected code, and the "Income tax % "is automatically informed Access functionality To access the functionality we go to the following menu: The option "Purchase invoice" is selected. A new invoice for the configured provider is performed, in order to make the process of "income tax calculator", the bill previously have to change the status of this, for it will press the "Release option. Then the "income tax calculator" item press

11 After pressing the option will create a new line with the amount of income tax 3.2 F002 Income Tax Sales Scenario Rules: Rule No. Rule Description: R Functional explanation This feature allows clients to practice withholding tax for income tax on these invoices and credit memos.

12 The calculation of income tax will be individualized for each customer, and that will be configured in the client record, by a table where we introduce the different codes, account of income tax, and the withholding percentage. So we can distinguish different deductions, such as leases, or professional services Configuration functionality To configure this functionality we use the following functions: Once you have selected the option "Administration" We get the following menu: When you select the option "Aneto "us the following form, where we set up the account of income tax, to be used to account for the movements of the retention of professional invoices appears. To configure groups and retention percentages we get the following menu:

13 Once you have selected the option income tax, we will appear in the following form: These codes will be reported in each of the vendor records, having this quality. To do this we use the following functions: Once you have selected the option to "Clients" We appear in the following form:

14 On this topic in the "Code field. Income Tax ", inform the selected code, and the"% income tax "is automatically informed Access functionality To access the functionality we go to the following menu: Option "Sales Invoices" is selected.

15 A new invoice for the client set is performed, in order to make the process of "income tax calculator", the bill previously have to change the status of this, for it will press the "Release option. Then the "income tax calculator" item press After pressing the option will create a new line with the amount of income tax

16 3.3 F004 Management Provisions Scenario Rules: Rule No. Rule Description: R Functional explanation This functionality, if desired, automatically forecasts delivery notes, shopping, bill pending in a given period. This is accomplished through the previously set day and ledger accounts where the movements are made. To do this, launch a report date filters are introduced, and if you make the accounting entries. This report will create entries based on a configurable parameter, where we say Tak ing perform against seats.ie we perform the back-seat, the day of the selected period, which will make the report, or else every time we record a purchase invoice, delivery notes provisioned.in the latter case, in the process of registration of invoices, we perform this against seat Configuration functionality

17 To configure this functionality we use the following functions: Once you have selected the option "Aneto" We get the following menu: When you select the option "Accounting Configuration" us the following form, where we set up the account of pending bills and newspapers where the accounts are created appears. Also available in the field "Type desprovisión slips", where we find two options:

18 Next period, if we choose this option desprovisión of purchase invoices will be performed by the report of Provision Fact.Purchase, and will be held in the next period where sa has made provision. On the invoice, if we choose this option, the provision of invoices will be made by means of Fact Provision report.buy, but desprovisión be held by registration of invoices delivery notes provisioned Access functionality To access the functionality we go to the following menu: Option "Tasks" is selected, and we will open the following menu. Option "Purchase Inv. provision "and will open the form below

19 Here we introduce the different filters both supplier, as the purchase invoices, we want to make in the process of provision of purchase invoices. Once we run the process the following message appears: The result of the report is as follows:

20 It also generates daily provisions 3.4 F005 Dimensions Nested Scenario Rules: Rule No. Rule Description:

21 R Explanation functionality To work with various dimensions that are interrelated. This validation is straightforward. That is, if a certain value of a dimension is introduced to insert another value or values of the extra dimensions previously configured automatically. In the list of dimension values, you be possible to identify possible values of extra dimensions. The aspect ratio and order it must take the system configuration table accounting. It checks that the value chosen is a standard type size, and is not blocked. By validating the dimension value anywhere in the application, the values of the associated dimensions are validated.no control is to validate that this combination of size is not possible Configuration functionality To configure this functionality we use the following functions: When you select the option "Hierarchies dimensions" us the form below, where you can configure the different combinations between the different dimensions appears.

22 3.4.5 Access functionality Access the customer file for dimensions configured Press and see that you have set up the Dimension Area 30, as we have in the dimension hierarchies Can be accessed from anywhere in the menus where dimensions are applied as an example, take sales orders. We create the order header introducing client we have previously seen

23 When you click on the icon dimensions, access the form below: The Area dimension with dimension value 30, the setting takes hierarchies and brings us the relations dimensions. 3.5 F010 Modifications Invoices

24 3.5.2 Scenario Rules: Rule No. Rule Description: R-001 R ake certain amendments to a bill already registered.the data that can be modified are: The code supplier / customer o Customer / vendor invoice accounting entry, the movements of the customer / supplier, detailed movements of customer / supplier, if the portfolio effect has been to modify the client / supplier of the effect changes. The descriptive fields: name, address customer / supplier. The description of the lines of the bill. The record date and the date of the invoice document Expiration date is modified accordingly with the change in both the invoice and the customer portfolio and movements. The CIF No external document The issue date is shown in the print bill. Since the lines of the forms of sale and credit lines can change the description of the line Access functionality

25 To access the functionality we go to the following menu: Select the "Posted Sales Invoices ". Since this form will select the bill to amend. In the form of historical sales invoice have two new options, "Cancel invoice" and "modify Manually". If you press the "Modify manually us the next field with the fields may vary. The "No." (invoice number) field is not editable, so you cannot change.

26 In this case we change the field "Bill to Address 2" Press ok button and the change is made.

27 If you click the option to "Cancel invoice" perform the following operation: If you click "Yes", the process will generate a credit memo sale already registered and clears the original invoice, and create a new invoice without recording where they may carry out any changes.

28 3.6 F011-F014 Advanced Reversal of accounting transactions Scenario Rules: Rule No. Rule Description: R-001 The seat must be direct R-002 That the seat does not belong to a bill of sales and purchases

29 3.6.3 Functional explanation Rollback records and the system we propose again the same seat for editing and re-register. Registering reversal asks whether to cancel the seat, if the cancellation is requested the system proposes a new seat in an accounting journal (configurable). Reversed seats are not visible in the following processes: Renumbering process period seat Reports: o o o o o Accounting record movements Ledger Supplier-Movements Bank-Movements Customer-Movements Pages: o o o o o o o Records movs.accounting Movs.Accounting Movs.Customer Movs.Supplier Movs.Bank Movs.Detailed customer Movs.Detailed supplier

30 3.6.4 Configuration functionality To configure this functionality we use the following functions: Press the "Aneto" option in the form below and we will appear. In the tab "General", found the Journal Cancellations, where we set the newspaper where new movements are made half Access functionality To access the functionality we go to the following menu: Once selected the G/L Registers option, we will select:

31 We next page, where we select the record (set in blue) we want to reverse appears. When he checked the reversal of motion, we see the following message If you press the "Yes", it seems the message

32 Selected movements are marked as reversed Also created in the journal set the account so you can make the necessary changes 3.7 F015 Automatic billing Scenario Rules: Rule No. Rule Description: R-001 Always work date must be greater than the period we bill.

33 Process combined grouping grouping follows: Type automatic billing o o o Customer: A customer invoice, gathering all deliveries in the same period. Waybill: A bill for delivery note Order a bill of all outstanding invoices in the same order, o Dir shipping, an invoice of all invoices sent to the same address of shipping period o Manual: automatic billing will not do any action. Frequency grouping invoices o o Monthly: a bill on the last day of the month, Fortnightly: a bill and another 15 on the last day of the month,

34 o Weekly: every Friday a bill, grouping all deliveries a week. At the end of the month, an invoice will be held the last day of the month and another the following Friday, o Daily: all deliveries will be grouped on the same day, o Day Billing will be billed inhomogeneous blocks of days (eg day 20). Term and payment, % Disc. prompt payment, Group IVA business: one customer can have shipments to the mainland and the Canary Islands. For billing customer, you create two invoices, one national and one a canary. By agent Configuration functionality To configure this functionality we use the following functions: When customer press option we form shows In the Billing tab find the following fields:

35 The field "Group shipment type" is the way of grouping invoices, where we have the following options: The "Shipment Frequency " field is the billing period, where we have the following options:

36 If the "Billing Day" is selected, indicate the day in the "Billing Day". From the "detailed invoice" field have the following options: Access functionality To access the functionality we go to the following menu: By clicking on the option, the following form will appear:

37 In this form we introduce the filters through which we want to perform automatic invoicing. Launched the process and when it ends gives us the following message: The result is a bill, with the pooled data of outstanding invoices.

38 3.8 F016 Document Formats Scenario Rules: Rule No. Rule Description: R Access functionality Invoice: Access the menu and the following form appears:

39 Press the print option. The result is as follows:

40 Shipment: Access the menu and the following form appears: Press the print option. The result is as follows:

41 Credit Memo: Access the menu and the following form appears:

42 Press the print option. The result is as follows:

43 Ordered: Access the menu and look in the following form:

44 Press the Order Confirmation option. The result is as follows:

45

46 3.9 Formats F017 bills customers Scenario Rules: Rule No. Rule Description: R Functional explanation Functionality that gives customers customizing their reports, for it f rom the customer record in the Invoice Report ID Report ID Statement, Fertilization Report ID fields select the model you wish to print invoices, packing slips and subscriptions for a client.so when you print the invoice, delivery note or fertilizer from the record, the client for whom the document is retained and its model will be considered. Is also included to offer and order Access functionality Click on the menu and it seems the form below:

47 In each report the number of fields to be printed for each document type is configured. When printing from the screen of the document select the report number that is reported in the client file Report F020 assets and amortization Scenario Rules: Rule No. Rule Description: R Functional explanation Report is exportable to Excel where the following data is displayed: Movements of cost and dates of each

48 Movements of amortization and the dates of each Movements Information / low and dates. The net book value Access functionality When you click the menu, it seems The result of the report is as follows:

49 3.11 F021 depreciation projection report Scenario Rules: Rule No. Rule Description: R-001 The report projected depreciation allows a projection of asset depreciation by defining since date until date you want to perform the projection and giving the possibility of grouping the amounts for accounting group asset. Filters the report are: - Start Date (date from which you want to start the projection) - End Date (date until you want to have the projection) - Group by group asset accounting: check field type defines whether the report is to detail by gathering all the asset or asset group asset accounting

50 - Export to Excel: to give the possibility to export the report to Excel Check out the report: For each asset must show the amounts from the start date until the end date of repayment projection according to the parameters defined in the list of active movements and amortization cost and having the asset Access functionality When you click the menu, it seems If you do not press the Group by Group field cont. The result of the report is as follows:

51 If you click the Group By field cont Group. The result of the report is as follows:

52 3.12 F022 Definition by type of asset depreciation Scenario Rules: Rule No. Rule Description: R Functional explanation In the record of an asset can configure multiple depreciation books, and each one can define the amortization method, and the number of years or linear% depreciation. This implies that for each type of asset the user having to know the types of legal redemption. There is a screen where the types of assets (code and description) are defined, and the method of depreciation (from the list of possible values for the field of book depreciation method depreciation of assets), the number of years and the percentage of amortization.these last two values are exclusive and may not be filled at once. Since the lines of the asset depreciation book you can select the new field created, and validated, complete the fields that are filled, validating the values that have been introduced as the standard logic of the system Configuration functionality To configure this functionality we use the following functions:

53 Once you have selected the option "Add Asset Types" we get the following menu: In this form we can set different types of active groups with the method and amortization periods Access functionality The path of this functionality is:

54 Pressing the option Fixed Assets will open the form below: By validating the asset type field automatically takes data type group active line F023 Checking accounts scheme

55 Scenario Rules: Rule No. Rule Description: R Functional explanation Give the user safety when filled out a scheme accounts or balance sheet Income Statement, has not left any of the accounts you have configured in your Chart of Accounts. From the accounts screen diagram the schema validation process that takes into screen is launched. Depending on the type of statement is to set up a field in the schema name for differentiating between balance sheet, P & L or another (another default) checks that all the accounts chart of accounts system are selected. If the statement is of type gets Balance Balance type accounts (commercial field / balance) and checks that are in the summation field. If any account is not found a report indicating them shown. No difference between ledger accounts or auxiliary because it depends on the company you use. If the statement is of type P & L accounts gets Commercial type (commercial field / balance) and teach the same report with the accounts that are pending set.

56 Configuration functionality For the report to get the correct information must configure the "Accounts to verify" field of schemes Account Name tab. This field will enter the ranks of the subsidiary accounts should be tested, excluding those that do not interest us.

57 Access functionality When selecting the menu appears us the form below We will select the name of the schema we want to check and then will press the Panorama option. Out the following form will appear:

58 Press the Test Option and we report appear unfiltered press preview of the report and the result is as follows:

59 3.14 Checking F024 VAT declaration Scenario Rules: Rule No. Rule Description: R Functional explanation From the preview screen of the VAT system checks from VAT movements all the possible combinations of type IVA, IVA group business and VAT product group for the period and select filters (slopes, enclosed within Period,...), are reflected in the statement. To show there is a report that shows the combinations of VAT which are not configured. Not if you consider the statement lines have set the fields display (display...). The report gives the following information: VAT Reg neg Group, Group VAT Reg prod., VAT calculation type,% RE and% VAT settings VAT posting groups, there is also a new field of nominated "fault VAT rate," we reports the missing part

60 in this accounting group within the VAT you are testing.this can be Buy (only part of the purchase), sales (on the part of sales) and sell (on both sides). The report will show only those combinations not found on the VAT return. If there is a combination of accounting report showing groups we create within the lines of the VAT tested Access functionality Select the menu and the following form appears Press the Preview option, and look out the form below. Press the Verify option Declaration appear in the following form

61 The result of the report is as follows User Guide Aneto Expand NAV 2013

62 3.15 F026 Tax Declaration Scenario Rules: Rule No. Rule Description: R Functional explanation VAT Declaration Report, which meets the following requirements: Exportable to Excel The data is sorted by sales and purchases o These data will have a VAT registration subarrangement Group business. Equipped with a total purchase Equipped with a total sales Access functionality Select the menu and the following form appears

63 Press the Preview option, and look out the form below.

64 Select the Print Statement option and we will appear in the following form: Introduce the corresponding filters, the number of settlement account and if we record the settlement accounting report output is as follows: If we want to export the report to Excel, we just have to make the preview and save as Excel. This can be done in any report. The export result is the following

65 1