Division of Information Technology FY2010 Budget Review To Prince George s County Board of Education

Transcription

1 FY2010 Budget Review To Prince George s County Board of Education February 9, 2009 PRINCE GEORGE S COUNTY PUBLIC SCHOOLS 1

2 Prince George s County Board of Education Verjeana M. Jacobs, Esq., Chair Ron L. Watson, Jr., Ph.D., Vice Chair Donna Hathaway Beck Pat J. Fletcher Heather Iliff R. Owen Johnson, Jr. Rosalind A. Johnson Linda Thornton Thomas Amber P. Waller Edward Burroughs, III, Student Member William R. Hite, Interim Superintendent of Schools and Secretary/Treasurer

3 FY2010 Proposed Organization Chart

4 Mission Statement To ensure that the technology infrastructure, including all information systems needed to support instructional and administrative programs are available to perform the functions necessary to properly operate each business within the school system. The office is responsible for the planning, implementation, development, maintenance, support, training, and strategic planning of all information technology related to those endeavors. All activities are aligned directly to the Bridge to Excellence Master Plan goals 1, 3, 4, 6, and 7.

5 Vision Anytime Anywhere Computing

6 Service Metrics Service Request Closure Rates

7 Changes From FY2009 to FY2010 The Project Management Office has moved from the Division of Information Technology to the Division of Accountability and will focus on performance management, portfolio management, and systemic project management.

8 Technology Infrastructure What is it? Technology Infrastructure includes Telephones, Cell Phones, Internet Access, Copiers, Servers, Wiring, Computers/Laptops, Smartphones, Projectors, Interactive Whiteboards, Video Visualizers, Routers, Switches

9 Technology Infrastructure What does it cost (annually)? Telephones and WAN Services- Over 8000 phones lines - $4,823,643 Cell Phones - Over 2300 phones* - $1,168,681 Internet Access - $301,800 Copiers - $5,021,148 Wiring* - $439,401 *There are approximately 1,400 phones for the Department of Transportation (installed on Buses).

10 Technology Infrastructure What does it cost (annually) - Equipment Replacement? Servers Routers Switches Computers Projectors Interactive Whiteboards Video Visualizers The Technology Refresh Budget has been cut from $12,000,000 in FY2008 to $1,268,537 in FY2010 (90%).

11 Desktop Software What does desktop software cost annually? (This is software installed on computers as opposed to web-based software). MEEC Agreement - (includes Windows Operating System, Office Suite, Visual Basic Studio), and client access licenses for district. - $457,455 Symantec Antivirus Software - $199,980 GenevaLogic - Vision - $128,324 Adobe Acrobat Software - $20,000 FileMaker - $12,350 Mac Software - (ilife and iwork) - $36,000

12 Enterprise Solutions What is the infrastructure costs for our enterprise solutions? (District Licenses for Database, Storage, Backup, and e-discovery) Tivoli Storage Manager - $95,415 Postini - $92,000 SAN - Storage Area Network - $140,430 Database License and IdM - $472,650 Total Infrastructure Costs: $800,495

13 Enterprise Solutions What is the annual cost of our Enterprise Resource Planning System (Oracle's E-Business Suite) - (HR, Financials, Purchasing, Benefits, Payroll, etc.)? Hardware - $161,131 Software - $688,431 Total ERP Hardware/Software Cost: $849,562

14 Enterprise Solutions What is the annual cost of our "New" Student Information System (SchoolMax)? Hardware - $85,443 Software - $329,000 Total SIS Hardware/Software Cost: $414,443

15 Enterprise Solutions What is the annual cost of Google Apps (including gmail)*? Hardware - $0 Software - $0 Backup Costs are included in the Enterprise Infrastructure Costs.

16 Enterprise Solutions What is the annual cost of Performance Matters? Hardware - $0 Software - $675,000

17 Enterprise Solutions What is the annual cost of Other Enterprise Systems? School Communication System - $250,000 Skillsoft - $110,115 Electronic Registrar Online (ERO) - $61,306 Substitute Employee Management System (SEMS) - $28,383 Legacy SIS IBM Mainframe - $335,273 Legacy SIS HP $13,050 Legacy SIS AS/400 - $44,502

18 Contracted Services What is the annual cost of contracted services? $19,820,345 (Includes $952,122 Non-Operating Funds) This amount includes the Copier Program ($5,021,148), M&R ($519,121), Software ($4,421,213), Lease Purchase ($6,329,377), Printing Costs ($733,013), Telecommunications Contracted Services ($453,468), Technical and Professional Contracted Services ($1,459,414)

19 Salaries & Benefits What is the annual staffing cost for the Division of Information Technology? Salary FY $16,423,322 Salary FY $15,573,593 Benefits FY $2,493,794 Benefits FY $2,325,142 Assumption: Salaries and benefits will not change next year.

20 Systemic Implementations FY2009 Oracle Advanced Benefits Oracle Time and Labor HR Self Service - Open Enrollment irecruitment Position Transaction Password Reset SchoolMax Google Quickbooks

21 Training What Training is provided by the Technology Training Team? Training Sessions: Oracle (Payroll, Finance/Budget, Purchasing, Self-service) SchoolMAX, ERO and SEMS Productivity tools (MS Office tools, ) Performance Matters (data for making sound instructional decisions) Instructional Software (Textbook software and approved software list) Technology Tools (Interactive whiteboards, web 2.0 tools, using laptops/lcd projectors, digital and video cameras, document cameras) Polycom (Interactive Television) Online Courses

22 Washington Plaza What is the Technology Infrastructure costs at Washington Plaza? Phone System - $757,922 Generator - $127,180 Network Switches - $622,406 Wiring/Wireless Network - $425,000 Data Center - $2,350,000 Total Infrastructure Costs: 4,282,508

23 Erate What is Erate? and how much funding has the school system benefited from the program? The Schools and Libraries Program of the Universal Service Fund, commonly known as "E-Rate," is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access.

24 Erate (Current Status) Reimbursement Approved Expected Check Amount /FY2006 $106, /FY2006 $102, TOTAL $209, Pending Extension Requested Reimbursement /FY2005 $434, /FY2005 $141, /FY2005 $56, TOTAL $632, Pending Bear Payments Payment Amount /FY2005/OTSLD $1,999, /FY2006/OTLSD $2,046, /FY2006/OTSLD $102, /FY2004/OTSLD $1,605, /FY2006/OTSLD $46, /FY2006/OTSLD $1,701, /FY2004/OTSLD $1,370, Total $8,873, Total Outstanding Dollars $9,715,155.28

25 Green Computing Verdium - Power Management for computers. Server Virtualization - Virtualized over 50 servers this year. Server Consolidation - Decommissioned over 125 Servers this year. Desktop Virtualization - Testing the virtualization of desktop computers to realize savings of up to 70% per desktop.

26 Current Budget Cuts Reduced number of FTE's from to Salaries & Wages - $1,267,207 Benefits - $202,941 Contracted Services - $2,172,378 Other Charges - $596,679 Supplies & Materials - $1,356 Total Cuts - $4,240,561

27 Temporary Funds - $195,319 Division of Information Technology Additional Recommended Cuts Automated Direct Deposit - Consider concerted effort to decommission legacy systems as soon as possible - current monthly cost: $32,735 Provide stipends for Cell Phone Users - $500,000 year

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