Cayen AfterSchool Program Management Software. Easy, Efficient, Effective

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1 Cayen AfterSchool Program Management Software Easy, Efficient, Effective

2 CAYEN AfterSchool Any Program... Any Size Cayen AfterSchool is the most fleible and easy to use online program management software for After School and 21st CCLC programs on the market today. Specifically designed to accommodate programs regardless of size or scope, Cayen AfterSchool streamlines data collection for administration, generates accurate and complete APR compliance reports, and provides multi-site access for program monitoring and evaluation. With Cayen AfterSchool, you have the assurance that your programs are running smoothly... every step of the way. Perfect For Any Program Before/After school 21st CCLC Etended day Day care CAYEN afterschool Summer programs Community Schools Key Highlights 21st CCLC APR/PPICS reports. Multiple attendance collection options. Student data imports. System generated rosters. Early childhood education Quick setup of activities/sessions. States & Districts Large & Small Programs Monitor multiple sites in real time. Perform statewide- and districtlevel evaluations. Community partner & contribution tracking/reporting.

3 Key Features Registration Cayen Systems makes registration easy by importing student data from district or state student information systems. When a new participant is registered, Cayen AfterSchool is populated with current student information, including an accurate student ID, address information, demographic data and more. The Registration section features areas to capture student specific notes, goals and contacts made between after school staff and parents, teachers and other key stakeholders. Grades and test scores can be imported or entered manually with our quick entry features. Activities & Sessions User friendly screens allow quick and easy setup of multiple activities and sessions. Streamline the setup process by copying sessions for different times and locations as needed or by quickly creating activities for various centers at the organization/grantee level. Connect program goals to each activity for future evaluation. Assign staff members to various activity sessions and simultaneously place their name on the attendance roster and related activity documents. Relate funding sources, community partners, and staff to activities to further meet reporting requirements and evaluation efforts. Attendance Collection Record attendance by participant, activity, date of participation, and actual in/out times. Conveniently copy attendance for participant groups across multiple activities. In addition, an attendance record can contain notes about the day s attendance such as behavior, material covered, etc. Reporting Cayen AfterSchool offers a multitude of summary and detail reports that can aid in the analysis of your overall program, individual participants, staff, activities and funding sources. All reports can be previewed on screen before printing and many can be eported to Ecel. Each report has a detailed Report Description that eplains how each number on the report is calculated. Cayen AfterSchool 21 includes each section of the federal 21st Century Community Learning Center Annual Performance Report (APR). For statewide purchasers, data entry is minimized through the electronic transfer of APR data directly to the PPICS system. Evaluation Cayen AfterSchool collects critical data on participants and their participation in various activities. Student grades, test scores, assessment scores, and other data can be imported from student information systems or manually entered for smaller programs. Reports in Cayen AfterSchool correlate participation and these academic variables. A powerful Search tool can perform unlimited data queries for further demographic, participation, activity, and funding source analysis. All search results can be sent to various reports, mailing labels and eported to Ecel. Serving After School Programs Nationwide! Optional biometric finger scanning and bar coded roster capabilities increase the efficiency and accuracy of attendance collection.

4 Product Versions Choose the Software Option that Best Fits Your Program! CAYEN AfterSchool 21 Cayen AfterSchool 21 is the ultimate tool for ensuring 21st CLCC APR compliance. Easy to use, fleible and efficient, it will save you time, reduce administrative costs and eliminate the stress of producing complete and accurate APR reports. The power of the software lies in its ability to streamline site level data collection, automatically aggregate the data and quickly and accurately generate all required APR reports for efficient PPICS submission. Real time data is conveniently accessed online from any location and provides a multi-site view of programs through dozens of convenient built-in monitoring and evaluation reports. State, grantees and individual sites can feel confident that programs are running smoothly and grant objectives are being met throughout the year. CAYEN AfterSchool Cayen AfterSchool is designed to meet the needs of smaller to medium-sized after school programs. Two powerful versions allow you to choose the features that best fit your program s goals, budget and reporting requirements. Cayen AfterSchool will streamline your operations and provide you fleible, easy to use tools to ensure your program s success. DataPropeller* Version 201 Includes: the ability to track attendance; participant registration; activity/session setup; daily, weekly and monthly rosters and reports. Includes all features of DataPropeller plus: student data importing; data capture for demographics, grades and test scores and staff attendance; funding source/contribution tracking; search tool with Ecel data eport capabilities; user defined fields; photo ID cards; SurveyMaker module and quick entry features. *DataPropeller, a newly developed software that tracks and reports people, programs, participation, progress and property, replaces AfterSchool Version 101. CAYEN afterschool

5 Feature Comparison Chart Cayen AfterSchool Software datapropeller Version 201 AfterSchool 21 Multiple Attendance Collection Options Student Registration System with Student Look-up Function Simple Activity & Session Setup Generate Daily, Weekly and Monthly Rosters Success Story Tracking & Reporting Epress Entry Features Such as Quick Registration Search Engine with Ecel Eport User Defined Student Registration Fields Staff Tracking & Attendance Section Student Schedules & Photo ID Card Maker Create Surveys with SurveyMaker Module All 21st CCLC Required APR/PPICS Reports 1.12.AfterSchoolTF

6 Who We Are Cayen Systems specializes in providing software and support solutions for education related intervention programs. Our flagship products for After School, SES, Public School Choice, and GEAR UP programs are recognized throughout the country as the leading choice for efficiently managing the compleities of data collection, program monitoring, and funding source reporting. Our mission is to help our clients provide the best academic support programs possible for Complete Line of Software for: After School Programs (Including 21st CCLC) Supplemental Educational Services (SES) Etended-Day Tutoring GEAR UP Pre-College Programs Homeless Student Management Inventory Tracking Nonprofit Administration their communities. We do this by simplifying their administrative processes with leading edge software, professionally supported with superior service and training. Our passion to serve our clients is evident in everything we do, ensuring ecellence... every step of the way. Cayen Biometrics Finger Scanning Cayen Systems Finger Scanning Attendance System gives you everything you need for efficient and accurate attendance collection. Used in conjunction with Cayen AfterSchool software, finger scanning technology is a cost effective solution to ensure your information is accurate the first time, and every time. Convenient Netbook Bundle Finger scanning unit and software also available separately. CAYEN SYSTEMS Milwaukee, WI salesinfo@cayen.net (866) GO.CAYEN 2.13AfterSchoolWeb