Team Lead, District Monitoring (Existing position)

Transcription

1 Edmonton Catholic Schools is now accepting applications for the position of Team Lead, District Monitoring (Existing position) Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 41,000 students and 5,000 employees in 90 schools and other sites. For further information on this job opportunity, please contact Val Schlosser, Director, District Monitoring at Valerie.Schlosser-Legere@ecsd.net. Please a letter of interest and resume by 9:00 a.m., Monday, August 28, 2017 to: Valerie Schlosser, Director, District Monitoring at resumes@ecsd.net Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. Edmonton Catholic Schools requires a Team Lead to provide leadership to a team of five professionals in the delivery of educational research, student assessment, FOIP, records management, program evaluation, statistics, and demographics services. The job also assists the director in attaining the unit s goals and objectives. The job is directly accountable for providing services related to applied educational research. Primarily, the job is responsible for identifying, developing, and providing statistical and demographic information to support district initiatives involving quantitative and qualitative data analysis in the areas of assessment and educational research. In addition, the job supports FOIP and records management services. The job provides guidance to district staff by designing, analyzing, and interpreting sound assessment measures used to monitor district performance and growth and to support Alberta Education s accountability initiatives. This is a permanent, full-time, Out of Scope, Level 7 position with a salary range of $81, $101, Position to commence as soon as possible. The successful applicant s starting salary will be based on the individual s education, qualifications and directly related experience. Edmonton Catholic School District offers a comprehensive benefits program as part of its total compensation package. Primary Responsibilities: Maintain the district monitoring portal site with test schedules; Update and support information in the portal pertinent to each school enabling trend analysis; Write programs, applications, and edit profiles used in the electronic data collection, analysis, and reporting of tests and surveys; Assist in the development of data collection methodology based on emerging research questions using surveys, literature searches, and literature reviews; Develop and manage electronic data collection for literacy projects for all schools and grade levels; Provide support to the director in matters related testing results, district surveys, diploma examinations and a range of surveys. Provide information to assist staff in understanding the complexities associated with records management and privacy. Qualifications: Degree or diploma in an area related to Arts, Commerce, Sciences or Education, or equivalent, plus coursework in computing, statistics, FOIP, records management and research. Preference will be given to candidates with experience in these areas. Knowledge of data collection techniques and research methodology for quantitative and qualitative analysis; Knowledge of records management and FOIP principles, practices and legislation; Proficiency in statistical analysis software, electronic student records and reporting databases and Microsoft programs; Strong leadership skills and the ability to coach, mentor and guide staff; Excellent organizational and time management skills; Strong written and oral communication skills, and ability to influence decision making; Attention to detail and the ability to work with a high degree of precision. A complete job description is shown below.

2 JOB IDENTIFICATION: Incumbent: Vacant Current Classification Level: 7 Supervisor s Name: Location: Catholic Education Services Working Title: Team Lead, District Monitoring Requested Classification Level: Supervisor s Working Title: Director, District Monitoring Department/Program: Educational Planning/District Monitoring PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The primary focus of the job is to provide leadership to a team of five professionals in the delivery of educational research, student assessment, program evaluation, statistics, and demographics services. The job also assists the director in attaining the units goals and objectives. The job is directly accountable for providing services related to applied educational research. The job is responsible for identifying, developing, and providing statistical and demographic information in order to support district initiatives involving quantitative and qualitative data analysis in the areas of assessment and educational research. In addition, the job supports FOIP and records management services. The job provides guidance to district staff by designing, analyzing, and interpreting sound assessment measures used to monitor district performance and growth and to support Alberta Education s accountability initiatives. The work has broad-based effects that have an impact on individual departments and schools as well as the district as a whole. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 1. Leadership Participate in the recruitment and selection process, engagement and retention of staff Support staff in the attainment of the goals and objectives through coaching and mentoring Provide input into staff performance evaluations Assist staff in completing projects and assignments by offering advice and guidance 2. Communication and consultation Maintain the District Monitoring portal site with test schedules Update and support information in the portal pertinent to each school enabling trend analysis Write programs, applications, and edit profiles used in the electronic data collection, analysis, and reporting of tests and surveys Provide information to assist staff in understanding the complexities associated with statistics and assessments 3. Statistical and demographic data Assist in the development of data collection methodology based on emerging research questions using surveys, literature searches, and literature reviews Report results of applied educational research to the director Assist in the analysis of achievement, satisfaction, attendance, enrolment, and other data based on student and parent First Nations, Metis and Inuit (FNMI) self-identification for Aboriginal Learning Services Assist the director with analysis of district results of the provincial testing program and draft reports of results 4. Data management, research, and assessment Develop and manage electronic data collection for literacy projects for all schools and grade levels Monitor student literacy levels and assist in the identification of at-risk students for consultant intervention Revised July 26,

3 JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. Assist in the provision of school-level accountability and student assessment data to each school Assist director in reporting the results of the District Exams in high school subject areas Draft documents in response to queries related to planning and program evaluation Develop and implement strategies and systems to conduct internal research about district programs and initiatives 5. Provincial Achievement Testing Provide support to the director in matters related to testing results, District surveys, diploma examinations and a range of surveys Provide advice and guidance to schools in relation to achievement test results (district, provincial, and individual) 6. Records management Assist the FOIP Coordinator in the delivery of services Assist in the development of policies and practises Participate in compiling overall needs assessment inventories Contribute to the development of new policies Provide information to assist staff in understanding the complexities associated with records management and privacy 7. Unit activities Contribute to the unit s short- and long-term strategic planning activities Provide cover-off for the director during absences Represent the director at meetings and committees Assist team with peak workloads and during absences 8. Professional development Maintain technical knowledge through a range of professional development activities Review practices and implement changes to enhance work efficiency Identify staff training needs PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval The job assists the director in planning, designing, delivering, collecting and assessing results of surveys used to gauge student, parent and staff levels of satisfaction. Problem-solving and innovation are daily demands for the incumbent because the focus of the unit is providing service related to planning and policy. Research questions emerge constantly and these require timely responses to new sets of circumstances necessitating research, collaboration, and resolution. The incumbent must demonstrate innovation in solving these challenging situations. The unit is responsible for measurement, applied research, privacy, and records management in the district, and as a member of that unit, the incumbent must consistently monitor methodology for reliability and validity issues. The reports generated are complex, lengthy, and require complete accuracy and attention to detail. Accurate reporting is crucial for planning and decision making at a district level. Student performance reports must be readily available to schools to make responsible decisions about programs or interventions to benefit students. The director approves all projects and is available for assistance. ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff. The incumbent leads a team of professional staff and assists the director in managing various aspects of the unit s overall operations. The job has district-wide impact. Revised July 26,

4 The job has multiple demands; as a result, the incumbent must balance competing priorities in a fast-paced environment with tight deadlines. The research information provided is used by departments and schools in decision-making and anticipating future educational needs. The results of the district-level surveys provide the basis for district planning and finances, department planning, and program evaluation. The reports generated provide information that directly affects students in areas such as learning, school growth plans, and assessment practices. REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities Organizational Chart Assistant Superintendent Office Manager Properties Planner Educational Planner Manager, District Programs Director, District Monitoring Director, Transportation Services Team Lead OOS Level 7 FOIP Coordinator OOS Level 6 Research Assistant OOS Level 3 (4 jobs) CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency Principals, directors, managers and consultants District staff Alberta Education Other school jurisdictions Network of professional contacts To interpret results and resolve problems To provide advice and guidance To resolve problems To provide and exchange information To collaborate on initiatives To provide expertise and share best practices To provide and exchange information To resolve problems and share best practices Weekly Revised July 26,

5 Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies Degree, or diploma an area related to Arts, Sciences or Education, or equivalent, with coursework in computing, statistics, and research, plus five years of directly related experience Knowledge of data collection techniques and research methodology for quantitative and qualitative analysis Knowledge of records management and FOIP principles, practices and legislation Proficiency in statistical analysis software, electronic student records and reporting databases and Microsoft programs Knowledge of presentation development and delivery techniques and principles Knowledge workplace safety and awareness of Occupational Health and Safety regulations Knowledge of department and district policies and understanding of the educational system. General knowledge of the district s operations, goals and objectives Signatures Strong leadership skills and the ability to coach, mentor and guide staff Excellent organizational and time management skills Strong written and oral communication skills, and ability to influence decision making Strong problem solving, evaluation, analysis and research skills Strong consensus building skills and the ability to influence decision making Strong presentation skills and the ability to communicate complex information to a varied audience Attention to detail and the ability to work with a high degree of precision Strong facilitation, consultation and needs assessment skills The signatures below indicate that the incumbent, supervisor and principal/director have read, discussed, and agreed that the information accurately reflects the work assigned. Incumbent Supervisor Manager This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource Services Revised July 26,