Engineers India Limited SINGLE (PRICED) PART BIDDING METHODOLOGY

Transcription

1 Engineers India Limited SINGLE (PRICED) PART BIDDING METHODOLOGY JUL 2013

2 INTRODUCTION Engineers India Ltd (EIL) as a part of execution of various projects for its clients is involved in procurement of variety of materials and equipments. Under the current system of limited enquiries for items, where neither technical vendor data is required nor any technical deviations / stipulations are permitted, the bids are invited under one of the following options:- I) Composite bids: comprising of technical and commercial information including prices in a single bid/envelope. II) Two part bids: technical / un-priced bid and priced bid are invited in separate envelopes. Price bids are opened after determining techno-commercial acceptability of bids. In continuation of our endeavor to achieve fast and efficient procurement, EIL intends to implement a fast track bidding process for selected items in which only price bids shall be invited from bidders. July

3 IDENTIFIED ITEMS SINGLE (PRICED) PART BIDDING METHODOLOGY shall be initially adopted for Indigenous enquiries issued for following items under which only price bid shall be obtained from the bidders:- PIPING PIPELINES ELECTRICAL STATIC EQUIPMENTS INSTRUMENTATION PIPIES FLANGES HV CABLES VESSELS PRESSURE GAUGES FLANGES FITTINGS MV CABLES COLUMNS DRAFT GAUGES FITTINGS GASKETS BOLTS & NUTS STANDARD VALVES COMMUNICATION CABLES & FA CABLE TEMPERATURE GAUGES SIGNAL CABLES THERMOCOUPLE EXTN CABLE GAUGE GLASS & COCKS July

4 SALIENT ASPECTS SINGLE (PRICED) PART BIDDING shall be initially done only for Indigenous enquiries. If a Bidder submits the price bid, it shall be construed that the Bidder has accepted all Technical requirements and Commercial Terms & Conditions as per Bidding Document in totality. Following documents shall only be furnished by the Bidder :- Priced Bid strictly in the Price Schedule format issued with the RFQ. Latest Annual Financial Report including Profit & Loss Statement and Balance Sheet. Duly filled up Form-I indicating applicable Freight, Taxes & Duties and other information as per the Format. Any other document like Integrity Pact, Power of Attorney etc if required. Any enclosure other than those mentioned above or any deviation on Technical / Commercial conditions of RFQ shall lead to rejection of the bid. July

5 SALIENT ASPECTS Original Integrity Pact (IP) shall be submitted at EIL within the bid due date. If applicable, authenticated MSE certificate shall be submitted at EIL within the bid due date & time in physical form failing which applicable advantage shall not be extended to the bidder. Bidders shall furnish firm Freight charges in price schedule /FORM-I. In case freight is not indicated it shall be deemed that freight charges are included and accordingly evaluation / ordering shall be done. If Bidder indicates Freight extra at actuals / to pay basis, offer shall be rejected. Taxes & Duties as quoted by the Bidder in Form-I shall be considered for evaluation / ordering. In case the same is not quoted, prevailing rates shall be considered for evaluation / ordering. However, in case Service Tax / ED/ Sales Tax /VAT on Freight is not specified, the same shall be considered as Not Applicable. July

6 SALIENT ASPECTS EIL does not intend to issue any commercial or technical queries and therefore any conditional statements in the offer which render the evaluation inconclusive shall result in rejection of the bid. An example of such a statement is that part order is acceptable subject to mutual discussion. Bid validity shall be days from the final bid due date. Bidder to quote only for items in line with their enlisted capability with EIL. Time for submission of bids shall be 1-2 weeks. The bidding methodology above is tentative and is being discussed in order to keep bidders apprised and to obtain their feedback. Actual terms & conditions may vary and shall be detailed in the enquiry document. July

7 IMPLEMENTATION IN E-PROCUREMENT EIL is resorting to e-procurement in a major way, and implementation of Single (price) Part Bidding in e-procurement cases shall be our priority. In order to achieve the same a macro enabled MS-Excel workbook shall be issued along with enquiry containing 2 works sheets as under : A) Form-I : Bidders shall select suitable drop down options and enter requisite information, taxes & duties, freight charges etc. B) Form-II : Once bidder enters all details as required in Form-I and accepts all terms & conditions by marking tick in the specified check boxes, then only he shall be allowed to fill the Form-II (price schedule work sheet). Prior to editing Form-I Bidders shall enable macros in Excel Options Bidder shall select suitable drop down option against each rows. For example against Excise Duty including Edu. Cess, bidder shall first select its applicability i.e. YES / NO under drop down menu. If YES is selected then only he shall be able to fill applicable rate in the adjacent cell. If NO is selected, the adjacent cell shall remain locked. July

8 IMPLEMENTATION IN E-PROCUREMENT Similarly, for freight charges drop down options would be NIL / Quoted in Price Schedule / Quoted in percent. If bidder selects Quoted in Price Schedule, he shall fill freight charges in the Price Schedule format (i.e. FORM-II). In case Quoted in percent is selected, the adjacent cell shall become editable, wherein bidder shall enter freight percent. For Part Order Acceptance: Bidder can select Accepted / Not Accepted / Accepted subject minimum Order Value / Accepted subject Minimum Freight. Bidder can select suitable option and indicate Minimum Order Value acceptable or Minimum Freight Acceptable as applicable. Illustrative screen shots are enclosed in following slides. July

9 IMPLEMENTATION IN E-PROCUREMENT SAMPLE SCREEN SHOT 1: FORM-I July

10 IMPLEMENTATION IN E-PROCUREMENT SAMPLE SCREEN SHOT 2 : FORM-I July

11 IMPLEMENTATION IN E-PROCUREMENT Provisions for those deviations which are loadable as per RFQ document, shall be there in the FORM-I itself. Bidder may select option acceptable to him. Example: For acceptance to Price Reduction Schedule (PRS), the drop down option shall be there listing possible deviation which Bidder may take. SAMPLE SCREEN SHOT 3 OF FORM-I July

12 IMPLEMENTATION IN E-PROCUREMENT The applicable rate of loading shall be in line with the provisions of the RFQ document. SAMPLE SCREEN SHOT 4 OF FORM-I July

13 IMPLEMENTATION IN E-PROCUREMENT SAMPLE SCREEN SHOT 5 OF FORM-I July

14 IMPLEMENTATION IN E-PROCUREMENT SAMPLE SCREEN SHOT OF FORM-II July

15 FEED BACK Our target is to implement the proposed Single (priced) Part Bidding Methodology by 16-Aug Dear Suppliers, with your support we look forward to upgrade to a faster and more efficient procurement system. Kindly send your feedback / queries / suggestions to below mentioned ids by 26-July so that due consideration and redressal of your concerns can be taken up before implementation. Ms. Sunita Mitra AGM (C&P) s.mitra@eil.co.in Mr. Shashank Tinku Sr. Engineer (C&P) shashank.tinku@eil.co.in July

16 Thank You July