How to Approve/Reject Timesheets
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1 How to Approve/Reject Timesheets 1. Log in to the PPL Web Portal using your pre assigned username and password 2. You will default on the Timesheet List page. 3. Here, you can either view every timesheet that has ever been created for you by clicking the Search button or you can narrow the search by choosing the Submitted status: How to Approve/Reject Timesheets Page 10
2 4. Below are the results of a timesheet search. You may view a timesheet anytime you like. You will notice when a timesheet has been submitted to you for approval, it will have a status of Submitted. You may approve or reject a submitted timesheet. PPL cannot pay timesheets unless they have been approved by you. When you use the Portal to approve timesheets, PPL logs an electronic signature based upon your unique username and password. This eliminates the need to fax or mail paper timesheets. 5. Select the Approve/Reject button. How to Approve/Reject Timesheets Page 11
3 6. After selecting the Approve/Reject button the screen below will appear. The timesheet will appear so that you can review it while you Approve/Reject. At the bottom of the page you will see three options Show Printable Version (PDF), Approve, or Reject. 7. The Show Printable Version (PDF) button allows you to print your timesheet if you choose to keep a hard copy for your records. How to Approve/Reject Timesheets Page 12
4 Please do NOT fax PPL the printed timesheet. The print option is available for your personal records. You are NOT required to print timesheets because they will always be maintained electronically for your review. 8. After you have reviewed the timesheet and determined that it is accurate, you can approve the timesheet for payment. TIMESHEET APPROVAL 9. To approve the timesheet click the Approve button. 10. After clicking the Approve button you will see the screen below. After approving a timesheet, you still have the option to print a paper copy for your records. You can print the approved timesheet by selecting the Show printable version (PDF) at the bottom of the screen. How to Approve/Reject Timesheets Page 13
5 TIMESHEET REJECTION 11. If you have reviewed the timesheet and determined that it is not correct, you can choose to reject the timesheet. 12. Scroll to the bottom of the page and select the reason why the timesheet will be rejected. You may also type specific details in the optional Additional Rejection Note section. When a timesheet is rejected it is sent back to the employee for review and correction. Your employee will see the reason you entered for rejection and will then correct and resubmit the timesheet for your approval. 13. After entering your rejection reason click the Reject button. How to Approve/Reject Timesheets Page 14
6 Congratulations! You now know how to approve or reject your timesheets. By approving the timesheet, it is automatically entered into PPL s payroll system for payment. You can track the progress of the timesheet status at any time. When it has been paid the timesheet status will show PAID. If a timesheet has a status of IN PROGRESS, it means that PPL s payroll team is processing your employee s paycheck. How to Approve/Reject Timesheets Page 15
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