KODAK Scanner i1190wn Info Input Solution Services by Kodak Alaris

Transcription

1 A BLI SYNERGY Report from the Analysts of Buyers Lab KODAK Scanner i1190wn Info Input Solution Services by Kodak Alaris Capture, process, and deliver critical business documents...seamlessly For organizations with branch offices, multiple locations or disparate departments that serve as the entry point for paper documents, a distributed capture model where documents are captured at their point of origin may be preferable to a centralized solution. Kodak s Info Input Solution and i1190wn scanner together deliver an intuitive, flexible, reliable and affordable solution that will help knowledge workers streamline business-critical processes. Jamie Bsales, Director, Office Workflow Solutions Analysis, BLI About BLI SYNERGY BLI s team of analysts and technicians perform independent research, analyze and review test data, and interview industry experts to provide a holistic benefits assessment of a hardware and software combination. Advanced business needs call for advanced business solutions. From business process automation and data mining to mobile data access and cloud applications, today s technology trends promise to streamline activities for knowledge workers while improving access to information across an organization. But these technologies all rely on one thing: accurate data capture. And despite the perennial claims to the contrary, paper is not going away anytime soon which means much of the critical information that comes into an organization is locked in paper documents and forms. That s why scanning and processing of paper documents is integral to many organizations. Research by InfoTrends, the leading independent market intelligence firm for the document imaging industry, found that anywhere from 51% to 67% of the documents that come into an organization come in as paper, which means that those documents need to be digitized and passed into an organization s existing applications. Morevover, the InfoTrends research shows that almost two-thirds of organizations expect the volume of scanning to increase in the future. Finding the right mix of hardware and software to handle the volume of paper that needs to be scanned, processed, and delivered to the proper destination can be a challenge. Fortunately, Kodak Alaris Information Management offers award-winning solutions and the world-class services necessary to address the ongoing needs of every organization with paper-intensive processes. This BLI SYNERGY report, compiled for Kodak Alaris by the independent analysts at Buyer Lab LLC (BLI) the world s leading independent evaluator of document imaging hardware and software products includes BLI s analysis and insight, combined with information gleaned from hands-on testing of the products.

2 KODAK Scanner i1190wn Some of the key strengths BLI analysts highlighted in their evaluation of the Scanner i1190wn include Wireless connectivity for easily sharing the device among a workgroup Flawless operation in BLI s 25,000- scan reliability test KODAK Smart Touch technology lets users customize and store up to nine scan profiles (including scan to PDF, RTF, TIFF, JPG and ) for frequently used job types Scanner+ mobile app lets users scan documents to compatible smart devices Better-than-average OCR accuracy for all documents tested, which means a lower possibility of data errors and less manual intervention to correct converted text Onboard Perfect Page imaging technology optimizes scan settings dynamically as each page is scanned, which helps reduce PC processing and the need for rescans Ability to send a document to multiple destinations (such as and a network folder) with a single scan, plus connectivity to a variety of cloud solutions out of box, including Box, Evernote and Google Drive Below-average estimated total cost of ownership and cost per scan, making the scanner more affordable over the long run compared to others in its class KODAK Scanner i1190wn Reliability and ease of use meet terrific value A distributed capture environment, where knowledge workers in various departments or branch offices will be scanning hardcopy documents in order to accomplish their primary job function, has unique hardware requirements. The scanners need to be easy to set up, easy to use, easily shared, and affordable to purchase and operate. Flexible media handling and bulletproof reliability to maximize productivity and minimize work interruptions are also essential. The KODAK Scanner i1190wn delivers all that and more. This device is designed with a multi-user, collaborative office in mind. Its wireless connectivity allows it to be easily shared among multiple users in a department or branch office, eliminating the need for multiple personal scanners. Its EasySetup feature unique among scanners BLI has tested greatly reduces the time it takes to get the device configured. The administrator simply enters the desired settings information, prints the configuration page, and scans it at the i1190wn to enter the settings. The i1190wn caters to the needs of non-expert users with intuitive features that streamline capture tasks. The scanner boasts powerful built-in image-processing features, which means there s less need to tangle with processing software at the PC. And the included KODAK Smart Touch utility lets users customize and save up to nine scan profiles for frequently used operations so workers don t need to spend time programming the desired settings for common jobs. Reliability-certified after rigorous lab testing by the analysts at BLI, the i1190wn exhibited flawless throughput while running 25,000 pages during BLI s durability test. Its 40-ppm (80-ipm) rated speed and 5,000-page daily duty cycle are a good match for documentintensive environments such as banks, medical offices, law firms, and AP and HR departments. BLI analysts also noted that the Scanner i1190wn delivers paper-handling flexibility not found on every scanner in its class. The ADF accepts paper weights from nine to 110 lbs. a wider than average paper weight range when compared with the competition which means users can scan anything from onion paper to envelopes to index cards and cover stock. The scanner also delivers Kodak s Intelligent Document Protection technology, which can detect when pages are about to be damaged and stops the scan process until appropriate actions are taken to remedy the issue. The i1190wn also delivers a strong value proposition. According to BLI s analysis (which takes into account purchase price, anticipated consumables use, and warranty cost over three years), the scanner s estimated cost per scan and projected three-year total cost of ownership are lower than average for the competitive group. 2

3 Kodak Info Input Solution Kodak Info Input Solution Capture documents where they originate Kodak Alaris Info Input Solution is an impressive document capture/processing/routing solution that may have organizations rethink how and where they capture documents. Typically, paper-intensive companies maintain a centralized scanning department, with dedicated scan operators running desktop applications (such as KODAK Capture Pro Software) to handle capture and indexing chores. With Info Input Solution, customers can maintain a distributed capture environment easily and affordably where documents are captured by knowledge workers at the point of entry. And the available mobile app lets documents be captured, indexed and uploaded from compatible ios and Android devices wherever the user happens to be. The secret lies in the solution s client/server architecture, where documents are captured and indexed locally via a low-overhead browser-based client applet, then uploaded to a central server (or servers) for processing and delivery to their ultimate destination. And with the easy-to-master Info Input client, users don t have to be experience scan operators: The UI is intuitive enough that any employee that handles documents can be trained to capture and index as part of their daily functions. Moreover, the solution offers all the batch capture and indexing features a user is likely to need, including essential workflow abilities to automate capture/index/export tasks. Plus, a wide range of scalable processing abilities on the Info Input Solution output server allow for flexible workflows that can deliver documents and data in the format they are needed in. Some of the key benefits for customers that BLI s analysts highlighted include CAPTURE DOCUMENTS WHERE THEY ARE Browser-based thin-client client applet allows users to capture documents at the point of origin (without requiring a full capture/ processing application on each desktop), eliminating the need and cost to courier documents to a central scanning location. CAPTURE DOCUMENTS ON THE GO For truly distributed capture, the optional mobile app lets documents be captured, indexed and uploaded from anywhere via compatible ios and Android devices. The user simply selects their app, takes the photo and the document is directed into the right business workflow. INCREASE PRODUCTIVITY Productivity enhancing usability features including Form Types, Samples Jobs, scan profiles and preset workflows speed capture chores, making knowledge workers more efficient and letting them back to other tasks more quickly. LOWER IT OVERHEAD Automatic client applet updates and centralized management of users, scan profiles and workflows eases the administrative burden on an IT department, while enabling a stronger adherence to compliance. WORKS WITH THE SYSTEMS YOU HAVE Info Input Solution offers support for the majority of scanners and ad-hoc capture via MFDs. It also supports data delivery to SQL and Oracle databases as well as a range of line-of-business applications, be they on-premises or hosted. Despite its ease of use, the Kodak Info Input Solution browser client delivers a full range of batch capture and indexing functionality. Users can even incorporate existing electronic documents from Windows Explorer folders or Microsoft Outlook via simple drag-and-drop actions. Jamie Bsales, Director, Office Workflow Solutions Analysis, BLI 3

4 Services by Kodak Alaris Services by Kodak Alaris Better. Together. Enhance your solution experience by ensuring ongoing productivity. Services by Kodak Alaris complete the i1190wn / Info Input Solution environment. Whether in support of mission critical operations, or addressing capture-workflow and dataextraction needs, Kodak Alaris Services are there to ensure you reliably achieve the maximum productivity possible. All Kodak Alaris solutions afford customers access to document capture workflow assessment and optimization advice, online self-help information and tutorials, and FAQs answered by Kodak Alaris hardware and software experts. Additional startup assistance, software assurance and professional services offerings let you tailor the exact level of post-sales support required to get the most out of your investment. Superior knowledge and a relentless dedication to engaging with our customers to make their capture workflow more productive, and information management more impactful, make Kodak Alaris Services the perfect complement to our capture solutions. Other service, support and maintenance offerings include INFO INPUT SOFTWARE ASSURANCE Maintenance services include basic support to ensure successful scanner integration, plus updates to keep your software current with the latest improvements, including software maintenance releases and version and point releases with new features and functionality enhancements. Customers also get Help Desk Support (Monday Friday) and assistance with troubleshooting and problem isolation. SCANNER i1190wn MAINTENANCE SERVICES Customers receive remote service to prevent downtime and also have the AUR (Advance Unit Replacement) assurance from Kodak Alaris. This is a faster, smarter alternative to depot repair where the customer is assured next-day delivery of a replacement unit to maintain your scanning productivity. With this coverage, your budget is protected from price increases and unplanned service bills, too. PROFESSIONAL SERVICES Make sure your employees can get the most from your investment with product overview and operator training, installation services, and additional advanced workflow configuration. 4

5 Capture, process, and deliver critical business documents seamlessly Kodak Scanner i1190wn, Info Input Solution, Services by Kodak Alaris About Buyers Laboratory LLC Buyers Laboratory LLC (BLI) is the world s leading independent provider of analytical information and testing services to the document management industry. For over 50 years, buyers have relied on BLI to help them differentiate products strengths and weaknesses and make the best purchasing decisions, while industry sales, marketing and product professionals have turned to BLI for insightful competitive intelligence and valued guidance on product development, competitive positioning and sales channel and marketing support. BLI also offers private, for-hire testing services that help OEMs develop and market better products and consumables. About Kodak Alaris Information Management The ever-increasing flood of data, and how we manage it, is one of the greatest opportunities facing businesses and governments in the 21st century. Kodak Alaris works with organizations from small offices to global enterprises, bringing together the best science, technology, services and partner ecosystem so its clients can stay ahead of the curve. From our award-winning range of scanners and software to the best global customer service and support, we re here to help businesses transform data into a powerful competitive advantage.