PeopleSoft v9.2. Financials Highlights. Rocky Mountain RUG June 12, 2014

Transcription

1 PeopleSoft v9.2 Financials Highlights Rocky Mountain RUG June 12, 2014

2 Agenda About SpearMC and Your Presenter PeopleSoft v9.2 Financials Highlights General Ledger Purchasing Accounts Payable Expenses Accounts Receivable Billing Project Costing Asset Management 2

3 About SpearMC and Your Presenter

4 About SpearMC SpearMC is a full-service consulting and technology services firm focusing on PeopleSoft Financials Our consultants and network of PeopleSoft Analysts, Technical Leads and Project Managers average fifteen years of PeopleSoft experience We are North America s leading provider of customtailored PeopleSoft Financial training solutions and educational content development. It is our mission to provide the highest levels of professional service at competitive rates 4

5 Slide 5 About SpearMC In 2012 and again in 2013, SpearMC was recognized by Inc. Magazine as one of the Inc Fastest- Growing Private Companies in America and by the San Francisco Business Times one of the 100 Fastest-Growing Companies in the Bay Area 5

6 About Your Presenter Leslie McConnell System implementations, upgrades, conversions & customizations Functional & technical expert PeopleSoft Financials, HR, Upgrade & PeopleTools Certified PeopleSoft v9.1 Financials 20+ Years Experience majority PeopleSoft 6

7 PeopleSoft v9.2 Financials Highlights

8 General Ledger

9 General Ledger Highlights Adjustment Period Option for Average Daily Balances (ADB) Separate Debit/Credit Visibility (used to require some customization) Financial T-Accounts Visibility General Ledger WorkCenter General Ledger Dashboard Improved General Ledger to Sub-System Reconciliation Account Reconciliation Management Combination Editing by Transaction Source Data Migration Workbench - Allocations Configuration Data Balance Sheet Valuation through Settlement Date (included on ledger with journal date) Business Request and Approval Mass GL Journal Approval (approve more than one journal at a time) Enhanced Approvals for GL Journals Mobile Approvals for GL Journals Logical Journal Delete Method Transform GL Journal Post to Application Engine (from cobol) Approval Workflow for Commitment Control Budget Journals (used by Public sector) 9

10 Adjustment Period for Average Daily Balances PeopleSoft General Ledger 9.2 provides the ability to associate adjustment periods that correlate with the regular accounting periods, making it easier to identify adjustments that have been applied in the average balances. 10

11 Financial T-Accounts Visibility Provides the T-Account capability that allows a user to check the effect of a particular line or set of same ChartField combination lines on the relevant balance directly from the Journal Lines page. Enable the T-Account field to appear on the Journal Entry - Lines page by selecting a Journal Entry Template that includes the T-Account field. The T-Account field is located on the Miscellaneous tab of the Journal Entry Template page for selection. 11

12 General Ledger WorkCenter View transactions and errors online Automatic execution of processing View Query results 12

13 General Ledger Dashboard PeopleSoft delivers the following pagelets with the General Ledger Dashboard: Ledger Balances Analysis pagelet Use the Pivot Grid Wizard (Reporting Tools, Pivot Grid, Pivot Grid Wizard) to design how the page is displayed. Account Reconciliation 13

14 Improved GL to Sub-System Reconciliation In General Ledger 9.2 Drilldown into unposted transactions from other PeopleSoft subledgers such as Billing, Treasury, and Expenses. AP/AR already delivered in 9.1 Customers are able to identify what has not been processed and possibly identify bottlenecks ahead of the period close. 14

15 Account Reconciliation Management The PeopleSoft Account Reconciliation functionality enables you to: Identify specific ChartField combinations to be reconciled. Assign reconciliation responsibility to individual or groups of ChartField combinations. Allow each user to see the reconciliations for which they are responsible. Sign-off (and mass signoff) to indicate that a ChartField combination has been reconciled. Review overall status of recon activities Capture and retain documentation associated with recon Define approval workflow 15

16 Combination Editing by Transaction Source Ability to perform combination editing for a process group by transaction source 16

17 Data Migration Workbench New Application Data Set (ADS) definitions to migrate Allocations configuration data between development environments, test environments, and ultimately to a production environment. New ADS definitions to support the migration of: Allocation Steps Allocations Groups Allocation Requests 17

18 Business Request and Approval Updates to Control Data The following steps represent a high-level process flow of the business request functionality: 1. Set up Business Request to enable the field or fields to be used in the request-approval process. 2. Set up the Business Request Template to define business justification and trees, for example. 3. Configure the Approval Workflow. 4. Define and use the ChartField Request and Approval. 5. Inquire on Business Request. 18

19 Account Request Page As defined on Template As defined on Template 19

20 Enhanced Approvals for GL Journals The following are enhancements can be enabled for General Ledger journals: Ability to add an ad-hoc approver during the workflow cycle Ability to add comments for all approval actions (not just the Deny action) Add attachments to a transaction during the workflow cycle Mobile Approvals for GL Journals You can log into the PeopleSoft system from a mobile device, such as a tablet or smart phone, and approve, deny, or push back journals that are pending your approval. You can also preview a graphical representation of the transaction approval flow, view other approvals, view attachments, and see comments that previous approvers have entered. 20

21 Logical Journal Delete Method Physical Delete This method handles journal deletion in the same manner as in prior releases. Logical Delete Use this method to retain the header, attachments and line information after deletion of a journal. Your deleted journal receives a "D" journal header status and an "N" for both budget header status and approval status. The system retains the deleted journal data in the records and you can view the deleted journals from the journal entry and journal inquiry components. 21

22 Purchasing

23 Purchasing Highlights User-Definable Fields Price Adjustment Visibility on Requisitions SES Enhancements (Verity was optional, replaced by Secure Enterprise Search) Buyer Mass Change Advanced Purchase Order and Requisition Line Search Purchasing Autonumbering Options Split Purchase Orders by ShipTo PO Rollover Enhancements Buyer WorkCenter Usability Improvements to eprocurement 23

24 User-Definable Fields PeopleSoft delivers six specific fields for each of the existing six User- Definable Fields sub records: Header & Line Subrecord Schedule Subrecord Distribution Subrecord Receiving Subrecord RTV Subrecord (Return To Vendor subrecord) In earlier versions you had to setup via Application Designer. In 9.2, you activate via Installation Options page 24

25 Buyer Mass Change Which records are to be changed? Select records and field value criteria View records that meet criteria What do I want my changed value to be? Select records and fields to be changed Select changed value 25

26 Advanced Purchase Order and Requisition Line Search Can select from a wide range of line, schedule, and distribution level values across the requisition or purchase order 26

27 Purchasing Autonumbering Options Purchasing 9.2 leverages the existing Autonumbering page to define a three-digit alphanumeric starting sequence 27

28 Split Purchase Orders by ShipTo If the business unit or supplier location indicates to split POs based on ShipTo, the PO Sourcing process automatically splits requisitions into multiple purchase orders, one for each ShipTo location 28

29 PO Rollover Improvements Purchasing suppresses the creation of new distribution lines if the line does not meet the particular roll criteria Now it easier to view and analyze rollover results New qualifier IS NOT EMPTY 29

30 Buyer WorkCenter 30

31 eprocurement Simplify Buying Experience 31

32 360-degree view of the entire Procure to Pay cycle View the full business cycle of requests Search for requisitions based on item and ShipTo New for Release 9.2 View entire approval process Drill down into related transactions and inquiries View remaining preencumbrance balances Copy and cancel requisitions Issue change requests Return items to suppliers for credit, exchange, or replacement 32

33 Supplier Self-Service Solutions 33

34 Accounts Payable

35 Accounts Payable Highlights Accounts Payable Dashboard Supplier Hierarchy Matching Exceptions Analysis Payables WorkCenter Simplified User Interface for Invoice Entry and Voucher Inquiry Extension of FMS Auto Pilot (used in PC & GL, run process based on # of transactions, not schedule) Taxpayer Identification Numbers (TIN) Validation (provides a file to IRS website) Financial Audit Trail for Suppliers Approval Framework Extensions and Enhancements Receivables Integration Secure Payment System (SPS) Payment File Support for GWA Reporters (supports new 440 file format) Improved Integration with Asset Management 35

36 Accounts Payable Dashboard Voucher Status Liability Exposure by Supplier Discounts Past Due Aging Top Suppliers 36

37 Supplier Hierarchy Graphical representation of the supplier relationship 37

38 Matching Exceptions Analysis Providing visibility into the invoice matching history for better supplier, buyer, and rules analysis. The matching history data is useful for supplier contract negotiations and minimizes matching errors. The system stores all the exceptions from the previous matching process. The matching history helps users to reduce the time to fix errors. Errors are identified as internal or external, users are positioned to offer buyer support when necessary in order to reduce repetitive errors as well as to provide critical information to buyers when renegotiating contracts with suppliers. The archiving of the matching history is included in the current invoice archiving templates. 38

39 Delivered WorkCenters Billing Accounts Payable Accounts Receivable General Ledger Projects/Contracts Grants Buyer/Supplier Admin Staffing Note: you can also build your own 39

40 Usability Enhancements Expanded Search Additional Fields for Search: Supplier Name PO Business Unit PO Number 40

41 Usability Enhancements Totals Calculator Focus User Entry Reduces Chance of Error 41

42 Usability Enhancements Copy Source PO 42

43 Usability Enhancements Visual Display of PO Selected 43

44 Usability Enhancements Flexibility to Save for Later 44

45 Financial Audit Trail for Suppliers Able to present to auditors a complete audit history of who made changes to the supplier master and when those changes were made The setup of the Audit Framework allows organizations to identify the fields on the supplier master for tracking. The changes to the supplier are stored in the audit trail framework. The audit trail captures the user, the date/time, and the actual change. 45

46 Approval Framework Extensions and Enhancements From the Mass Voucher Approval component, users can return invoices and view invoices after final approval or denial. Users can, through an option, re-submit a voucher or allow a voucher to be saved and submitted later. Users can re-approve an invoice if the remit supplier is changed on a previously approved voucher. The approver can assign additional approvers and reviewers on an ad hoc basis during the approval process. The approver can add comments without taking any action on the approval page or he can add attachments. 46

47 Receivable Integration Allows closing the Receivables open item automatically when the voucher is paid through Payables. The enhancement also creates consistent accounting entries across the three products. The netting account functionality is extended to allow a deposit to be created for payments from PeopleSoft Payables. 47

48 Improved Integration with Asset Management Allow requesters and buyers to group requisition and purchase order lines that correspond to a single asset so that when Purchasing determines that the receipt of a procurement group sequence is complete, an asset is created automatically in PeopleSoft Asset Management. Organizations can both simplify and gain flexibility in terms of how they manage capitalization. Debit and credit memos may be issued to adjust the cost of one or multiple assets created as a result of unitization. To eliminate manual steps for allocating cost adjustments, a work page is part of the adjustment voucher to permit drill down to the asset or assets created from the original voucher. notification of asset-applicable credit memos provides accountants with improved visibility to credit transactions that may require further review or action. The asset description field is larger in the voucher and pass through to Asset Management. 48

49 Attachments Extends the attachments capability to: Supplier Voucher Quick Invoice Voucher Inquiry 49

50 Expenses

51 Expense Highlights New Browser and Mobile Expense Reporting User Interfaces Expense Report Withdrawal Expense Report Receipt Management Options Expense Report Financial Summaries Enhanced Credit Card Transaction Detail (additional breakdown of airfare, car rental, hotel, etc.) Configurable Expense Certification Global Per Diem Rule Enforcement Advanced Timesheet Approval Controls Transaction Governance (Fraud detection software integrated with the Oracle Governance, Risk and Compliance (GRC) T&E Monitoring Accelerator product) 51

52 New Browser and Mobile Expense Reporting GUI New GUI simplifies and streamlines the expense reporting process for users by leveraging the latest in user interaction science 52

53 Mobile Expenses homepage (mobile tablet view) 53

54 Expense Report Withdrawal User can withdraw expense reports that they have submitted as long as the report has not been reviewed or approved 54

55 Expense Report Receipt Management Options The configurable framework has the ability to specify whether attachments are allowed at the header (report) level, the line (transaction) level, or both. 55

56 Expense Report Financial Summaries With PeopleSoft Expenses 9.2, new analytics on the expense report user interface include Expenses by Day, Totals by Department, and Totals by Project/Activity views. 56

57 Configurable Expense Certification Users are able to attest to the accuracy of their report and to their compliance with organizational expense policies. 57

58 Global Per Diem Rule Enforcement A new range category to establish a virtually unlimited number of daily or hourly ranges that determine per diem reimbursement amounts. Per Diem deductions by percentage, amount, and by a flexible formula configuration A flexible formula setup page with key per diem data fields and mathematical operators to support complex per diem rules. 58

59 Advanced Timesheet Approval Controls Allows a timesheet or expense sheet to be broken apart by line items for approval to different project managers Project Managers see only what they need to approve Approved lines flow to Project Costing even if other rows have not been approved 59

60 Accounts Receivable

61 Accounts Receivable Highlights Customer Hierarchy Support for Contracts in Collections Consistent Conversations (tighter integration with ebill, track conversation by invoice) Receivables Direct Journals to Project Costing Integration Receivables WorkCenter Payables and Receivables Integration for Interunit Billing Aging and Dunning Enhancements Approval Framework Improvements & Extensions (ability to add adhoc approver and attachments to a transaction during the workflow cycle) Item Level Attachments Partial Payment Unpost 1099-C Enhancements Hosted Credit Card Storage and Payment 61

62 Customer Hierarchy The Customer Hierarchy features an interactive chart of customer relationships, with options to view customer details or take actions on a customer account. 62

63 Support for Contracts in Collections Support for contracts and projects on the Collections Workbench by providing additional search capabilities and showing customer balances by contracts and projects Contracts Tab on the Collections Workbench 63

64 Receivables Direct Journals to Project Costing Integration 64

65 Delivered WorkCenters Accounts Receivable Easy and Quick delegation of tasks Drilldown to transaction detail Ability to run processes on multiple transactions View query results and reports 65

66 Payables and Receivables Integration for Interunit Billing Allows closing the Receivables open item automatically when the voucher is paid through Payables Creates consistent accounting entries across all involved products Netting account functionality was extended to allow for a deposit to be created for payments from PeopleSoft Payables 66

67 Aging and Dunning Enhancements Ability to categorize doubtful items during the aging process Customers who use interunit billing are able to exclude interunit customers from aging reports 67

68 Aging and Dunning Enhancements Customer statements can be run using system dates 68

69 Item Level Attachments Users are able to view itemlevel attachments through the: Payment Maintenance Credit card Draft worksheets Users are also able to view billing invoice attachments from Receivables for open items that were created through Billing and to access them in the various worksheets. 69

70 Partial Payment Unpost System presents the user with a Partial Unpost Worksheet with all the original payment applications from the payment group Partial Unpost Allows Mistaken Items to be Removed New Unpost Worksheet Rebalance by applying any remaining payment balance Apply unposted to new items 70

71 1099-C Enhancements With the new enhancements, you can: Associate a customer with a Canceled Debt Reporting customer group. You can then select the designated 1099-C customer group, a single customer, or all customers for 1099-C processing. Generate 1099-C reports for one or more business units associated with a canceled debt creditor. Store information that indicates a 1099-C report has been created for a customer, and retains the data submitted in the report. 71

72 Hosted Credit Card Storage and Payment Participating Order to Cash Products Order Management (Batch and Online) Return Material Authorizations Billing/Credits (Batch and Online) Receivables ebill Payment Customer Contact Profile Old method of storing credit card data still available 72

73 Hosted Credit Card Storage and Payment Create Profile Option CyberSource secure data capture page User is automatically transferred to the CyberSource page User Profile created on CyberSource side Token ID is returned to PeopleSoft database Last 4 Digits of Credit Card returned to PeopleSoft database Expiration Data is returned to PeopleSoft database No secure Personal Information is stored in PeopleSoft 73

74 Billing

75 Billing Highlights Billing Dashboard Billing WorkCenter Simplified Billing Entry Enhanced Billing to Project Costing Integration Enhanced Integration with Payables 75

76 Billing Dashboard The dashboard provides access to key information and real-time analytics such as: Invoices not interfaced to GL and AR Total invoices in various billing statuses Number of invoices processed monthly in a quarter. Users are able to drill into each of these analytics and view the detail transactions. 76

77 Billing WorkCenters 77

78 Simplified Billing Entry Ability to configure an express billing entry page with only desired fields through the use of express bill entry templates 78

79 ebill Payment Portal 79

80 Enhanced BI to Project Costing Integration Manual Items created in Billing will be pulled by Project Costing 80

81 Enhanced Integration with Payables Capability to send detail header or line information to Payables when vouchers are created for the Payables business unit. This function provides the flexibility needed in the billing and payment process for interunit vouchers. 81

82 Project Costing

83 Project Costing Highlights Project Summarization and Compression Rate Plan Pricing Variance Pricing Simplified Capture of Project Costs and Revenue (process AR direct journals) Projects WorkCenter Project Financial Pivot Grids Multi-Dimensional Rate Definition Manager Transaction Review 83

84 Project Summarization and Compression Each application engine process for the corresponding feeder application, sends detailed information to the corresponding detail table When running the Project Summarization or Compression you have the option to select Daily, Monthly, Quarterly, Weekly, and Yearly as the Date Summarization level on the Summarization Template. 84

85 Rate Plan Pricing Rate Plans can contain multiple rate sets. Ability to process rate sets that have a common base across projects which reduces the cycle time when processing and compressing transaction from pricing. 85

86 Variance Pricing Retroactive rate adjustments are required when contractors retroactively apply new rates to transactions that are previously processed Expanded run control parameters enable more control over the variance pricing transactions that are created Run control page has an optional review page to examine output before processing. Select to enable variance pricing 86

87 Flexible Rate Sets The rate definition type of Cost/Billing creates cost and billing target rows, reducing the number of rate sets required and accelerating the Pricing process 87

88 Project WorkCenter 88

89 Project Financial Pivot Grids Uses Query as data source Displays in Grid or Chart Drag / drop among rows, columns and filters Drilldown to details Change filters Export data into Excel 89

90 Multi-Dimensional Rate Definition The Custom Rates feature offers the ability to define rates by as many as five different fields (or dimensions) that are available in the project transaction table (in addition to rates by employee, role, job code). 90

91 Manager Transaction Review Enables organizations to review and approve billable transactions before interfacing them to PeopleSoft Contracts and Billing New: filter transactions by contract and contract line 91

92 Asset Management

93 Asset Management Highlights Asset Cost Adjustment Enhancements Enhanced Procurement and Payables Integration for Assets Asset Physical Inventory Enhancements Disposal Worksheet Improvements Project Costing ChartFields in AM (included in accounting entries, online inquiries and reports) BI Publisher Reports in Asset Management (existing Crystal reports in XML format) Printable View of Asset Enhancements Accounting for Asset Retirement Obligations Dynamic Bonus Depreciation Approval Framework Adoption for Asset Management (self service / asset disposal) Accounting for Prior Lease Payments 93

94 Rapid Capture of Multiple Distinct Asset Cost Adjustments Enter first acquisition line Click on Capitalize button and save Without leaving the page, click the Add a New Row button to add the next transaction. 94

95 View Asset Cost History from Basic Add Component AM employs Related Content functionality to display Asset Cost History information from any page within the Basic Add component 95

96 Enhanced Procurement and Payables Integration for Assets Ability to group requisition and purchase order lines that correspond to a single asset. Purchasing can determine when assets should be created based on the receipt of a procurement group sequence. Flexible allocation of asset-applicable voucher adjustments. 96

97 Enhanced Procurement and Payables Integration for Assets notification of asset-applicable credit memos improve visibility to credit transactions that may require further review or action To set up notification of asset-applicable credit memos 97

98 Asset Physical Inventory Enhancements PeopleSoft Asset Management 9.2 enhances Asset Physical Inventory functionality by providing: A configurable Mass Transaction Manager that replaces Mass Change for Physical Inventory. Configurable inventory occurrence criteria. Improved view of Physical Inventory processing steps. Validation of asset acquisition date against physical inventory control start and end dates. Physical inventory of assets assigned to multiple sets of ChartField combinations for a single department ID with new alert for an asset assigned to multiple departments. Reconciliation of location area ID and custodian name. Identification of duplicate serial IDs within the same physical inventory ID. 98

99 Disposal Worksheet Improvements Expanded asset search criteria selection, including: asset ID range FERC code area ID group ID in-service date range asset status parent ID 99

100 Printable View of Asset Enhancements Additional asset information fields: Asset Type Asset Subtype Asset Retirement Obligation fields Capitalization Threshold 100

101 Accounting for Asset Retirement Obligations Performs the following functions: Flags assets with legal obligations that are associated with retirement to facilitate proper reporting and processing of the retirement obligations in accordance with GAAP. Captures the initial measurement of an asset retirement obligation. Calculates depreciation of the asset retirement cost. Recognizes and measures the ARO. Provides online schedule of ARO expenses for review. Provides accounting and settlement of ARO. Compliance for leased assets, group assets, and asset impairment. Provides reports for ARO. Enable ARO processing in overall Installation Options and at the business unit level 101

102 Dynamic Bonus Depreciation Users can configure new depreciation bonuses as soon as tax legislation is enacted 102

103 Accounting for Prior Lease Payments New transaction type on installations page Select the Prior Payment in Current Period check box 103