Proposals will be due on Wednesday, September 12, 2012 at 2:00 p.m.

Transcription

1 PURCHASING AND PROCUREMENT DIVISION City of Jacksonville Beach Purchasing and Procurement Division 1460A Shetter Avenue Jacksonville Beach FL Phone: Fax: The City of Jacksonville Beach is inviting proposers to furnish the following: REQUEST FOR PROPOSALS NO REPLACEMENT OF ROOF FACADES AND FLAT ROOFS WITH APPURTENANCES at WATER PLANT #2 and WELLS 22 & 23 PRE-BID/PROPOSAL ON-SITE INSPECTION During the bid/proposal preparation period, respondents are required to conduct an on-site inspection of all the roofs which are the subject of this RFP. On-site inspections must be scheduled by contacting the City Project Manager (904) INSTRUCTIONS TO BIDDERS/PROPOSERS Specifications that are specific to this particular Request for Proposal Number are found at Exhibit A, which begins on or about page 18. Bid/Proposal Form (4 pages) plus Sections A, B, C, D (4 pages) plus References / Qualifications of Bidder/Proposer plus respondent WRITTEN PROPOSAL, which includes but is not limited to the Project Plan to provide the specified roofing services, must be completely filled out, appropriately executed and submitted as the minimal bid/proposal package. These start on or about page 11. The CITY will evaluate submittals based on the criteria set forth in this package. Fees may be requested as part of the package. However, if fees are requested, the CITY reserves the right, at its sole discretion to exclude the fees from the evaluation process. The evaluation process will consider all other requested criteria to determine which firm is the most highly qualified to perform the required services. Proposals will be due on Wednesday, September 12, 2012 at 2:00 p.m.

2 EXHIBIT A SCOPE OF CONTRACTUAL SERVICES To provide contractual services for the planning and execution of a project titled; Appurtenances at Water Plant #2 and Wells 22 & 23 I. INFORMATION: A. Owner: City of Jacksonville Beach, Public Works Department, B. Contacts: John L. Birch, Administration, (904) David Bishop, Project Manager, (904) II. PROJECT SCOPE. A. Location. Project locations are Water Plant #2, Well 22 and Well 23. Contact the at (904) for coordination of the required prebid/proposal project site inspection of existing roof systems. B. Background. 1. The City s Water Plant #2, and the pump houses for Wells 22 and 23 were constructed in the mid-1980s. All three facilities have mansard type roofs serving to form a parapet s facade and extend the roof s drip-line. Water Plant #2 s parapet is concrete, while the well houses parapets are concrete block. The mansards are composed of wooden understructures covered with three (3) tab, fiberglass reinforced asphalt shingles over conventional roofing felt. The mansard caps are aluminum. The flat roofs are asphalt/fiberglass/rubberized reinforced role type membrane over pre-stressed concrete. The roofs are drained via scuppers and aluminum down spouts. Both well houses are equipped with removable skylights mounted on box frames constructed from aluminum channel. The skylights cover access openings used to facilitate removal of turbine pumps, motors and casings. 2. The roofs are exhibiting the effects of routine aging: a. The mansard façade of Water Plant #2 s roof is exhibiting loss and curling of its shingles and possible failure of the underlayment. The flat roof has been inspected and is showing evidence of delamination and is leaking. b. The mansards of Wells 22 and 23 are in similar condition. Both flat roofs are Page 2

3 deteriorated and are exhibiting seam leaks and delamination. The skylights are cracked and fail to seal. C. Security and Crime Prevention. The City s Water Utility, including all of its facilities, equipment and appurtenances, is identified as an entity protected by Federal law under U. S. Code 42, Section 300i-1. The contractor must comply with all City and Water Plant Division security protocols and directives, which were established in compliance with Presidential Directive/Hspd-7 (Critical Infrastructure Identification, Prioritization, and Protection). Upon the request of the Utility, the contractor and its subcontractors must provide such information as is necessary to conduct background investigation of all personnel associated with the project. The Utility reserves the authority to prohibit worksite access and to otherwise exclude contractual personnel determined to be unacceptable for participation in this project. D. Scope. 1. For All Sites (Water Plant #2, Wells 22 and 23) - Parapet Mounted Mansard Style Roof Facades. The project will result in: a. Aluminum Roof. 1) Removal of all existing shingles and roofing fabric. 2) Installation of all new underlayment (subsurface sheathing) and substructure and the replacement of the exterior surface with a standing seam or batten/pan style aluminum roof system [Drexel Metals DMC 175S (or approved substitute)]. All ASTM requirements for air and water infiltration are applicable for the system. The system must be composed of continuous panels ( gauge) with hidden seam fasteners. The surface is to be smooth with a manufacturer s applied finish. The finish must be bonded to the metal in such a manner as to be considered permanent. The finish must have a 20-year non-prorated warranty provided by the manufacturer. Finish color selection is to be made by the City from a list provided by the manufacturer, samples are preferred. All fasteners must be either aluminum or stainless steel. Installation is to be conducted as specified by the system manufacturer and in a manner as to prevent accumulation of moisture upon the underlayment. In areas where fasteners must be exposed, they must be sealed to prevent infiltration of water. b. Scuppers, Down Spouts and Soffit. 1) Removal of all existing scuppers, down spouts and soffits. 2) Installation of all new scuppers, down spouts and soffits. Scuppers and down spouts are to be fabricated from similar grade aluminum or stainless Page 3

4 steel as the existing. Finishes must be bonded to the metal in such a manner as to be considered permanent. The Soffit is to be replaced with aluminum soffit panels. The finish must have a 20-year non-prorated warranty provided by the manufacturer. Finish color selection is to be made by the City from a list provided by the manufacturer, samples are preferred. All fasteners must be either aluminum or stainless steel. 2. For All Sites (Water Plant #2, Wells 22 and 23) - Flat Roofs and Appurtenances The project will result in: a. Removal of all of the existing roofing system. b. Installation of a new multi-ply modified bitumen roof system with required insulation, (or approved substitute), designed to provide a minimum of 20 years of service. 3. For Well Sites Only (Wells 22 and 23) - Skylights. The project will result in: a. Removal of all existing skylight units and their mounting systems. b. Installation of removable, leak proof, skylights and all associated appurtenances [AMERICAN SKYLITES PCD or approved substitute]. The units frames are to be of such dimensions to prevent emersion during rainfall at a rate of 2 inches per hour with normal roof drainage. 4. Products (Special Qualifications). All materials (roofing systems, skylights, etc.), shall have State of Florida product approval under Florida Administrative Code Rule 9B-72 and be listed for use in a 120mph, exposure C, zone. 5. Quality Control. Removal, subsurface/substructure repair and preparation, material application, and all other procedures shall strictly adhere to and/or exceed the manufacturers specifications and guidance, and shall be thoroughly documented. All ASTM requirements for air and water infiltration are applicable for the roofing systems. It shall be the contractor s responsibility to ensure the best quality control at all times during the removal, subsurface preparation and repair, applications, processes, and other procedures, meeting or exceeding the material manufacturers specifications. 6. Inclusive Scope. This scope is inclusive of ALL requirements listed in this Request for Proposals. In addition, this scope includes ALL requirements for SAFETY PERFORMANCE and QUALITY PERFORMANCE of the project, whether or not the requirements are specifically listed in the RFP. III. MINIMUM REQUIREMENTS OF CONTRACTOR. A. Registration. Current State registration as Certified Roofing Contractor (CRC) or other Page 4

5 qualifications deemed as acceptable by the City. B. Project Plan. A proposal (plan) designed to address the corrective maintenance project identified in Section II PROJECT SCOPE to include: 1. Description of the methodology and materials to be used to complete the project in removing and replacing the roofing system and its components at each site Water Plant #2, Well 22, and Well 23. This should include, but not be limited to, product names, brochures (and specimens where available), certifications, and preparation/ installation procedures for the proposed roofing system and its components, from the proposed manufacturer. 2. Provide a time table indicating the duration of all major elements of the project. 3. Declaration of contractor responsibility for management and proper disposal of project related debris and waste renderings outside the city limits of the City of Jacksonville Beach, Florida. 4. Contractor shall issue a signed statement warranting material and labor for a minimum of one year (365 calendar days) following the City s acceptance of the project as being complete. This statement shall be in a format mutually agreed between the City and the Contractor. Acceptance of the completed project may be as notified and or by issuance of the final payment, upon receipt of Contractor warranty statement. Materials warrantees are to be as extended by the manufacturer. 5. A copy of all manufacturers extended warranties. C. Project Plan Concurrence from Manufacturer/Representative. Document concurrence of the proposed plan by the various roofing materials and systems manufacturer(s) or representative entity through either the manufactures published materials or written statement of endorsement from the manufacture or its representative (licensed distributor etc.). D. Contractor Warranty of Completed and Accepted Work. As stated above, a Contractor statement warranting material and labor for a minimum of one year (365 calendar days) shall be issued to the City following the City s acceptance of the project as being complete and just prior to issuance of final payment. The end of the warranty period shall be subject to the performance of a joint warranty inspection by the City and the Contractor. The warranty period shall be automatically extended beyond the 365 day period until this joint inspection is accomplished. The Contractor shall be responsible for scheduling this joint inspection with the City. Page 5

6 If warranty issues are discovered during the joint inspection, then warranty period remains in effect during corrections and subsequent warranty assurance period. E. Experience. Experience in planning and executing similar roofing installation and repairs. Proficiency is to be illustrated by successfully completing a minimum of ten (10) similar projects (listing required). F. Project Point of Contact. The address and phone number of the office that will be administering the program as well as the name of a designated contact person. G. Proposed Project Pay Items. Contractor is to submit listing of proposed budgetary pay items with the proposal. Pay items will be mutually agreed and finalized between the City and the Contractor, prior to submittal of the Contractor s first pay request. IV. BUDGETARY SCHEDULE. Single Purchase Order will be issued for the GRAND TOTAL LUMP SUM PRICE amount of the contract. The contractor shall submit each pay request for the portion of the Total Project Completed during the previous calendar month as the portion of the Total Lump Sum. V. FURNISHED DOCUMENTS / SITE INSPECTIONS. A. Single page drawing illustrating basic roof dimensions and construction. B. Elevated photographs of Water Plant # 2, Well 22 and Well 23 roofs. C. Pre-Bid/Proposal On-Site Inspection. During the bid/proposal preparation period, respondents are required to conduct an on-site inspection of all the roofs which are the subject of this RFP. On-site inspections must be scheduled by contacting the City Project Manager at (904) NOTE: Proposer is solely responsible for developing / determining / verifying for this project all plans / all methods / all quantities / all measurements and all manufacturers requirements / recommendations necessary to provide a satisfactory fully completed project under the provisions of the RFP, to the City s satisfaction, and which shall be the basis for the proposer s GRAND TOTAL LUMP SUM PRICE QUOTE for this RFP. VI. VII. INSURANCE (Special Instructions). The Contractor shall retain at the worksite copies of all Workers Compensation Insurance Certificates for all subcontractors. The Contractor shall also retain on site copies of any statutory waivers or exemptions granted to subcontractors. BONDING NOT REQUIRED. This is a maintenance project that does not require bonding. Fiduciary security is provided by retention of 10 percent of payment due as performance security during the Work, until Final Acceptance of Completed Project and start of 1-year warranty period. Page 6

7 VIII. WARRANTY PERIOD. A signed statement warranting material and labor for a minimum of one year (365 calendar days), following the City s acceptance of the project as being complete, shall be submitted to the City. Acceptance of the completed project and start of the Warranty Period shall be by issuance of the final payment. The Warranty Period shall conclude with a joint inspection by the City and the Contractor (See Section III. C. above.). If warranty issues are discovered during the joint inspection, then warranty period remains in effect during corrections and subsequent warranty assurance period. IX. CONTRACTOR(S) WRITTEN PROPOSAL & SELECTION PROCESS. A. Selection Process. City selection of contractor shall be in accordance with this request for proposal. The evaluation process shall determine qualifications, interest, and availability. The City shall first review all written responses. This review will result in a ranked list of fully qualified respondents. If deemed necessary, public informal interviews may be conducted of selected respondents determined to be best qualified based upon the evaluation of the written responses. The determinations shall be based upon the criteria below. B. Written Proposal / Qualifications Package. Respondents are to adhere to the requirements shown below. Failure to do so may result in rejection of proposal as nonresponsive. Be concise and to the point. Limit proposal to no more than fifteen (15) each 8-1/2 X 11 type written pages. Provide adequate information on each criterion below. Provide the criteria information below in the order shown. C. CRITERIA. 1. Competence and Past Record of Professional Accomplishments. A list of completed projects similar to project under consideration, references to include owner's contact person and telephone number. Ten (10) references shall be provided. Detail any outstanding accomplishment of the firm that relates to the specific scope of services being sought. 2. Proximity. Location of the Contractor s home office (Corporate Headquarters) and location of the office where the project will be managed. 3. Project Plan and Discussion. a) Demonstration of the ability to develop a work plan to meet the project requirements, where applicable. The submittal shall include a description of respondent s understanding of project, production methodology, a completion schedule as well as identification of any problem areas that may have been detected and proposed solutions. Page 7

8 b) Clearly describe and define all responses to Section III above titled MINIMUM REQUIREMENTS OF THE CONTRACTOR. 4. Project Supervision. List firm s manager(s) / supervisor(s) / team leader(s) who will work on this project. Provide brief bullets on education, certification and experience, which the firm deems important to this project. Confirm that manager(s) / supervisor(s) listed will be permanently assigned and physically located to lead / supervise quality performance on this project. 5. PRICE QUOTE. This is a GRAND TOTAL LUMP SUM PRICE QUOTE contract to complete the Project Scope of this RFP. Submitter is solely responsible for developing / determining / verifying for this project all plans / all methods / all quantities / all measurements and all manufacturers requirements / recommendations necessary to provide a satisfactory fully completed project under the provisions of the RFP, to the City s satisfaction, to include costs for all labor, all equipment, all materials, all rental / leasing / purchasing of equipment and materials, all preparations, all repairs, all safety work, all quality control work, all disposal work, all mobilization and demobilization work, all sub-contactor work, all taxes, all insurance, all bonding if required, all inspection work, all verification work, all warranty work, all permitting at all levels of government, all contractor overhead, all contractor profit, and any / all other project related work and/or cost / expense that is not listed, and all of which shall be the basis for the proposer s GRAND TOTAL LUMP SUM PRICE QUOTE for this RFP. To request a package via , send us an at Purchasing@jaxbchfl.net or visit our website at and signup for notification. CITY OF JACKSONVILLE BEACH /s/baron Greenwade, Purchasing Administrator Purchasing and Procurement Division Page 8