BUNCOMBE COUNTY SCHOOLS

Transcription

1 BUNCOMBE COUNTY SCHOOLS PREPARING STUDENTS FORTHEIRTOMORROW Tony Baldwin, Ed.D., Superintendent 175 Bingham Rd., Asheville, NC P: F: buncombeschools.org PROJECT MANUAL FOR NESBITT DISCOVERY ACADEMY FREEZER/COOLER REPLACEMENT RFP# BINGHAM ROAD, ASHEVILLE, NORTH CAROLINA BID DATE: WEDNESDAY, MAY 9, 2018 at 2:00 pm AITON ANDERSON ARCHITECTURE A PROFESSIONAL CORPORATION 12 (Juirch Street Suite 21.\slK-ville, XC 28ROI

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4 STATE OF NORTH CAROLINA/BUNCOMBE COUNTY SCHOOLS REQUEST FOR PROPOSAL RFP# PROJECT: NESBITT DISCOVERY ACADEMY FREEZER/COOLER REPLACEMENT PROJECT DESIGNER: Tim Flerle, Director of Facilities and Planning USING AGENCY: Buncombe County Schools ISSUE DATE: 4/16/2018 Sealed Proposals subject to the conditions made a part hereof will be received until 2:00 pm, Wednesday, May 9, 2018 for furnishing all labor, materials, equipment, and services incidental and implied, for completion of the project described herein. At which time bids will be opened and read aloud at 175 Bingham Road, Asheville, NO PREBID MEETING: A Pre-Bid Meeting will be held on Thursday, April 19, 2018 at 2:00 pm, at the Central Office of Buncombe County Schools, 175 Bingham Road Asheville, NC All visitors must check in at the Front Desk. SEND ^ PROPOSALS DIRECTLY TO ONE OF THE ADDRESSES AS SHOWN BELOW: Buncombe County Schools, Purchasing Division 175 Bingham Road, Asheville, NC IMPORTANT NOTE: Indicate firm name and RFP number on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified above. Direct inquiries concerning this RFP to: Bidding and document questions: Tiffany McCants, Purchasing Officer Phone: (828) Specification/Technical questions: Tim Fierle, Director of Facilities/Planning Phone: (828) THE PROCUREMENT PROCESS The following is a general description of the process by which a firm will be selected to provide services. 1. Request for Proposals (RFP) is issued to prospective contractors. 2. A preproposal conference and/or deadline for written questions is five days prior to due date. 3. Proposals in one original will be received from each offerer in a sealed envelope or package. Each original shall be signed and dated by an official authorized to bind the firm. Unsigned proposals will not be considered. 4. All proposals must be received by the issuing agency not later than the date and time specified on the cover sheet of this RFP. 5. At that date and time the proposals from each responding firm will be opened. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of an offeroris pricing position. Informal proposals (less than $ 300,000) are confidential until such time that award has been made. Thereafter, the purchasing division will furnish bid tabs upon request. 6. At their option, the evaluators may request oral presentations or discussion with any or all offerors for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, offerers are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the offerer. 7. Proposals will be evaluated according to completeness, content, experience with similar projects, ability of the offerer and its staff, and cost. Award of a contract to one offerer does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous to the State. 8. Offerors are cautioned that this is a request for offers, not a request to contract, and the State/Buncombe County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of the State. Section

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51 TABLE OF CONTENTS DIVISION 00 - PROJECT DIRECTORY PROJECT DIRECTORY DIVISION 01 - GENERAL REQUIREMENTS SUMMARY OF THE WORK WORK RESTRICTIONS ALLOWANCES UNIT PRICES ALTERNATES SUBSTITUTION PROCEDURES CONSTRUCTION PROGRESS SCHEDULE SUBMITTAL PROCEDURES SECURITY PROCEDURES QUALITY REQUIREMENTS REGULATORY REQUIREMENTS TEMPORARY FACILITIES AND CONTROLS TEMPORARY UTILITIES INDOOR AIR QUALITY CONTROLS PRODUCT REQUIREMENTS VOLATILE ORGANIC COMPOUND (VOC) CONTENT RESTRICTIONS EXECUTION AND CLOSEOUT REQUIREMENTS WORK IN OR ON EXISTING BUILDINGS AND SITE IMPROVEMENTS WALL. FLOOR AND ROOF PENETRATIONS CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL CLOSEOUT SUBMITTALS OPERATION AND MAINTENANCE DATA PROJECT RECORD DOCUMENTS DEMONSTRATION AND TRAINING DIVISION 02 - EXISTING CONDITIONS DEMOLITION DIVISION 03 - CONCRETE CAST IN PLACE CONCRETE CONCRETE FLOOR FINISHES DIVISION 07 - THERMAL AND MOISTURE PROTECTION INSULATED METAL WALL AND ROOF PANELS MANUFACTURED GUTTERS AND DOWNSPOUTS DIVISION 08 - OPENINGS HOLLOW METAL DOORS AND FRAMES HIGH PERFORMANCE OVERHEAD COILING DOORS SECTIONAL DOORS DIVISION 13 - SPECIAL CONSTRUCTION METAL BUILDING SYSTEMS Discovery Academy Freezer / Cooler TABLE OF CONTENTS

52 SECTION PROJECT DIRECTORY OWNER: Buncombe County Board of Education 175 Bingham Road Asheville, North Carolina ARCHITECT: Aiton Anderson Architecture 12 Church Street, Suite 21 Asheville, North Carolina Tel George Anderson III, AIA STRUCTURAL ENGINEER: Sutton-Kennerly & Associates 84 Peachtree Road, Suite 120 Asheville, NC Tel Brad DiFranco, PE HVAC & ELECTRICAL ENGINEER: Tilden White & Associates 351 Merrimon Avenue Asheville, NC Tel Tilden White, PE Discovery Academy Freezer / Cooler PROJECT DIRECTORY

53 PART 1 GENERAL SECTION SUMMARY OF THE WORK PROJECT IDENTIFICATION: DISCOVERY ACADEMY FREEZER / COOLER AT THE ADMINISTRATIVE SERVICES BUILDING FOR BUNCOMBE COUNTY SCHOOLS Project Location: 175 Bingham Road, Asheville NC, Architect: The Contract Documents were prepared by Aiton Anderson Architecture, Asheville, NC. Owner: "Buncombe County Board of Education", Buncombe County Schools, Owner are synonymous. The Project comprises a new freezer / cooler building of approximately 4,500 sq. ft. on one story inside the City limits of Asheville, NC. The building will replace the existing freezer/cooler of about 2,500 square feet which shall be demolished. The building will be a pre-engineered metal building structure on an insulated concrete slab, with insulated metal panel walls and roof. The facility includes a refrigeration package for a freezer room and a cooler room, and LED lighting throughout. A vestibule / storage space will include a small heat and air system. The building is connected to the discovery academy school building, so it requires fire alarm and fire suppression systems. END OF SECTION Discovery Academy Freezer / Cooler SUMMARY OF THE WORK

54 PART 1 GENERAL SECTION WORK RESTRICTIONS 1.01 THIS SECTION SPECIFIES REQUIREMENTS FOR COORDINATION AND RESTRICTIONS, INCLUDING: A. Use of Premises B. Occupancy Requirements 1.02 USE OF PREMISES A. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated. 1. Limits: Confine constructions operations to the limit of work areas indicated on the site plans with exception of utility driveway and fire exit walkways, landscaping and other scope of work items coordinated with the Owner. 2. Owner Occupancy: Allow for Owner occupancy of each Phase of work upon its completion. 3. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, Owner s vendors and contractors, and emergency vehicles at all times. Do not use these areas for parking, deliveries or storage of materials at any time. a. Schedule deliveries to minimize use of driveways and entrances. b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. c. Maintain service access for operations and coordinate with Owner's representatives. B. Use of Existing Building: Maintain existing public access and all fire exits for the facility during construction in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period OCCUPANCY REQUIREMENTS A. Full Owner Occupancy: Owner will occupy existing building areas and site areas throughout the duration of the project. Confirm and coordinate facilities operational hours with the Owner prior to beginning the work. Perform work so as not to interfere with the Owner s use of the facility, and cooperate with the Owner during construction operations to minimize conflicts and facilitate Owner usage. At no time shall any utility connections to any part of the facility be disconnected without full coordination with the Owner, and prior written consent from the Owner. B. Partial Owner Occupancy: Owner reserves the right to place and install equipment in completed areas of the facility before Substantial Completion, provided such occupancy does not interfere with completion of the Work. END OF SECTION Discovery Academy Freezer / Cooler WORK RESTRICTIONS

55 PART 1 GENERAL 1.01 SECTION INCLUDES A. Cash allowances CASH ALLOWANCES SECTION ALLOWANCES A. Costs Included in Cash Allowances: Cost of product to Contractor or subcontractor, less applicable trade discounts. B. Differences in costs will be adjusted by Change Order CONTINGENCY ALLOWANCE A. Provide for an allowance of $10,000 (ten-thousand dollars) related to discoveries of unknown conditions during the work. B. Funds will be drawn from the Contingency Allowance only by Change Order. C. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by Change Order. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION - NOT USED END OF SECTION Discovery Academy Freezer / Cooler ALLOWANCES

56 PART 1 GENERAL 1.01 SECTION INCLUDES SECTION UNIT PRICES A. List of unit prices, for use in preparing Bids. B. Measurement and payment criteria applicable to Work performed under a unit price payment method. C. Defect assessment and non-payment for rejected work COSTS INCLUDED A. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit UNIT QUANTITIES SPECIFIED A. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount MEASUREMENT OF QUANTITIES A. Measurement methods delineated in the individual specification sections complement the criteria of this section. In the event of conflict, the requirements of the individual specification section govern. B. Take all measurements and compute quantities. Measurements and quantities will be verified by Architect. C. Assist by providing necessary equipment, workers, and survey personnel as required. D. Measurement by Weight: Concrete reinforcing steel, rolled or formed steel or other metal shapes will be measured by handbook weights. Welded assemblies will be measured by handbook or scale weight. E. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness. F. Measurement by Area: Measured by square dimension using mean length and width or radius. G. Linear Measurement: Measured by linear dimension, at the item centerline or mean chord. H. Stipulated Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as a completed item or unit of the Work. I. Perform surveys required to determine quantities, including control surveys to establish measurement reference lines. Notify Architect prior to starting work. J. Contractor's Engineer Responsibilities: Sign surveyor's field notes or keep duplicate field notes, calculate and certify quantities for payment purposes PAYMENT A. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Architect, multiplied by the unit price. B. Payment will not be made for any of the following: 1. Products wasted or disposed of in a manner that is not acceptable. 2. Products determined as unacceptable before or after placement. 3. Products not completely unloaded from the transporting vehicle. 4. Products placed beyond the lines and levels of the required Work. 5. Products remaining on hand after completion of the Work. 6. Loading, hauling, and disposing of rejected Products. Discovery Academy Freezer / Cooler UNIT PRICES

57 1.06 DEFECT ASSESSMENT A. Replace Work, or portions of the Work, not conforming to specified requirements. B. If, in the opinion of Architect, it is not practical to remove and replace the Work, Architect will direct one of the following remedies: 1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Architect. 2. The defective Work will be partially repaired to the instructions of the Architect, and the unit price will be adjusted to a new unit price at the discretion of Architect. C. If, in the opinion of Owner, it is not practical to remove and replace the Work, Owner will direct one of the following remedies: 1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Owner. 2. The defective Work will be partially repaired to the instructions of the Owner, and the unit price will be adjusted to a new unit price at the discretion of Owner. D. The individual specification sections may modify these options or may identify a specific formula or percentage price reduction. E. The authority of Architect to assess the defect and identify payment adjustment is final SCHEDULE OF UNIT PRICES PART 2 PRODUCTS - NOT USED PART 3 EXECUTION - NOT USED END OF SECTION Discovery Academy Freezer / Cooler UNIT PRICES

58 PART 1 GENERAL 1.01 SECTION INCLUDES A. Description of Alternates. B. Procedures for pricing Alternates. SECTION ALTERNATES C. Documentation of changes to Contract Price and Contract Time ACCEPTANCE OF ALTERNATES A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option. Accepted Alternates will be identified in the Owner-Contractor Agreement. B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate SCHEDULE OF ALTERNATES A. Alternate No. 1 - Air Conditioning: 1. Base Bid Item: Include the cost of the work and coordination associated with the Air-conditioning system, including: a. HVAC systemfor room #103 and ductwork and louvers. b. Related electrical work and materials. 2. Alternate Item: Deduct the cost of the work associated with the air conditioner, including all items listed above in Alternate No. 1. B. Alternate No. 2 - Overhead Door Motor: 1. Base Bid Item: Include the cost of the work and materials related to the motor for door #103: a. Motor and related electronic controls and conduits. b. Related electrical work and materials. c. Related coordination of the owner's security system. C. Alternate No. 3 - HVAC Controls: 1. Base Bid Item: Include any HVAC Control manufacturers allowable by the Construction Documents. 2. Alternate Item: Provide Owner's preferred manufacturers for the following: a. All HVAC Controls and Accessories: DDC Controls by Automated Logic Corporation. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION - NOT USED END OF SECTION Discovery Academy Freezer / Cooler ALTERNATES

59 PART 1 GENERAL 1.01 SUMMARY SECTION SUBSTITUTION PROCEDURES A. Section includes administrative and procedural requirements for substitutions. B. Related Requirements: 1. Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor ACTION SUBMITTALS A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Substitution Request Form: Use CSI Form 13.1A 2. Documentation: Show compliance with requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES. j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. Discovery Academy Freezer / Cooler SUBSTITUTION PROCEDURES

60 3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. PART 2 PRODUCTS 2.01 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Requested substitution will not adversely affect Contractor's construction schedule. c. Requested substitution has received necessary approvals of authorities having jurisdiction. d. Requested substitution is compatible with other portions of the Work. e. Requested substitution has been coordinated with other portions of the Work. f. Requested substitution provides specified warranty. g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. B. Substitutions for Convenience: Not allowed PART 3 EXECUTION - NOT USED END OF SECTION Discovery Academy Freezer / Cooler SUBSTITUTION PROCEDURES

61 PART 1 GENERAL 1.01 SECTION INCLUDES A. Preliminary schedule. SECTION CONSTRUCTION PROGRESS SCHEDULE B. Construction progress schedule, bar chart type RELATED SECTIONS A. Section Summary: Work sequence SUBMITTALS A. Within 10 days after date of Agreement, submit preliminary schedule. B. If preliminary schedule requires revision after review, submit revised schedule within 10 days. C. Within 10 days after joint review, submit complete schedule. D. Submit updated schedule with each Application for Payment SCHEDULE FORMAT A. Listings: In chronological order according to the start date for each activity. Identify each activity with the applicable specification section number. B. Provide schedule in horizontal bar Gantt chart format with critical path method (CPM) scheduling clearly identified. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION 3.01 PRELIMINARY SCHEDULE A. Prepare preliminary schedule in the form of a CPM horizontal bar chart CONTENT A. Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction. B. Identify each item or trade by specification section number. C. Identify work of separate stages or phases and other logically grouped activities. D. Provide sub-schedules to define critical portions of the entire schedule. E. Include conferences and meetings in schedule, especially items that require board or other Owner's approval which affect overall project schedule. F. Show accumulated percentage of completion of each item, and total percentage of Work completed, as of the first day of each month. G. Provide separate schedule of submittal dates for shop drawings, product data, and samples, owner-furnished products, products identified under Allowances, and dates reviewed submittals will be required from Architect. Indicate decision dates for selection of finishes. H. Indicate delivery dates for owner-furnished products. I. Provide legend for symbols and abbreviations used BAR CHARTS A. Include a separate bar for each major portion of Work or operation. B. Identify the first work day of each week NETWORK ANALYSIS A. Prepare network analysis diagrams and supporting mathematical analyses using the Critical Path Method. Discovery Academy Freezer / Cooler CONSTRUCTION PROGRESS SCHEDULE

62 B. Illustrate order and interdependence of activities and sequence of work; how start of a given activity depends on completion of preceding activities, and how completion of the activity may restrain start of subsequent activities. C. Mathematical Analysis: Tabulate each activity of detailed network diagrams, using calendar dates, and identify for each activity: 1. Preceding and following event numbers. 2. Activity description. 3. Estimated duration of activity, in maximum 15 day intervals. 4. Earliest start date. 5. Earliest finish date. 6. Actual start date. 7. Actual finish date. 8. Latest start date. 9. Latest finish date. 10. Total and free float; float time shall accrue to Owner and to Owner's benefit. 11. Monetary value of activity, keyed to Schedule of Values. 12. Percentage of activity completed. 13. Responsibility. D. Analysis Program: Capable of accepting revised completion dates, and recomputation of all dates and float. E. Required Reports: List activities in sorts or groups: 1. By preceding work item or event number from lowest to highest. 2. By amount of float, then in order of early start. 3. By responsibility in order of earliest possible start date. 4. Listing of activities on the critical path REVIEW AND EVALUATION OF SCHEDULE A. Participate in joint review and evaluation of schedule with the Owner and Architect at each submittal. B. Evaluate project status to determine work behind schedule and work ahead of schedule. C. After review, revise as necessary as result of review, and resubmit within 10 days UPDATING SCHEDULE A. Maintain schedules to record actual start and finish dates of completed activities. B. Indicate progress of each activity to date of revision, with projected completion date of each activity. C. Annotate diagrams to graphically depict current status of Work. D. Identify activities modified since previous submittal, major changes in Work, and other identifiable changes. E. Indicate changes required to maintain Date of Substantial Completion. F. Submit reports required to support recommended changes. G. Provide narrative report to define problem areas, anticipated delays, and impact on the schedule. Report corrective action taken or proposed and its effect DISTRIBUTION OF SCHEDULE A. Distribute copies of updated schedules to Contractor's project site file, to subcontractors, suppliers, Architect, Owner, and other concerned parties. B. Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules. END OF SECTION Discovery Academy Freezer / Cooler CONSTRUCTION PROGRESS SCHEDULE

63 PART 1 GENERAL 1.01 RELATED DOCUMENTS SECTION SUBMITTAL PROCEDURES A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section SUMMARY A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. B. Related Requirements: 1. Section "Construction Progress Schedule" for submitting schedules and reports, including Contractor's construction schedule. 2. Section "Operation and Maintenance Data" for submitting operation and maintenance manuals. 3. Section "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data. 4. Section "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of Owner's personnel DEFINITIONS A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action. B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's responsive action. Submittals may be rejected for not complying with requirements SUBMITTAL PROCEDURES A. General: Electronic copies of CAD Drawings of the Contract Drawings will not be provided by Architect for Contractor's use in preparing submittals. B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. 2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination. a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received. C. Submittals Schedule: Comply with requirements in Division 01 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities. D. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. 1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination. 2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal. 3. Resubmittal Review: Allow 15 days for review of each resubmittal. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

64 4. Sequential Review: Where sequential review of submittals by Architect's consultants, Owner, or other parties is indicated, allow 21 days for initial review of each submittal. E. Identification: Place a permanent label or title block on each submittal for identification. 1. Indicate name of firm or entity that prepared each submittal on label or title block. 2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Architect. 3. Include the following information on label for processing and recording action taken: a. Project name. b. Date. c. Name and address of Architect. d. Name and address of Contractor. e. Name and address of subcontractor. f. Name and address of supplier. g. Name of manufacturer. h. Submittal number or other unique identifier, including revision identifier. 1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., ). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., A). i. Number and title of appropriate Specification Section. j. Other necessary identification. F. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the Contract Documents on submittals. G. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal. 1. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Architect. 2. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned. H. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Architect will return submittals, without review, received from sources other than Contractor. 1. Transmittal Form: Provide locations on form for the following information: a. Project name. b. Date. c. Destination (To:). d. Source (From:). e. Names of subcontractor, manufacturer, and supplier. f. Category and type of submittal. g. Submittal purpose and description. h. Specification Section number and title. i. Drawing number and detail references, as appropriate. j. Transmittal number, numbered consecutively. k. Submittal and transmittal distribution record. l. Remarks. m. Signature of transmitter. 2. On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Architect on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same label information as related submittal. I. Resubmittals: Make resubmittals in same form and number of copies as initial submittal. 1. Note date and content of previous submittal. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

65 2. Note date and content of revision in label or title block and clearly indicate extent of revision. 3. Resubmit submittals until they are marked "Approved, or approved as noted." J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms. K. Use for Construction: Use only final submittals with mark indicating "Approved or approved as noted" taken by Architect. PART 2 PRODUCTS 2.01 ACTION SUBMITTALS A. General: Prepare and submit Action Submittals required by individual Specification Sections. 1. Submit electronic submittals directly to FTP site specifically established for Project. B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. 1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data. 2. Mark each copy of each submittal to show which products and options are applicable. 3. Include the following information, as applicable: a. Manufacturer's written recommendations. b. Manufacturer's product specifications. c. Manufacturer's installation instructions. d. Standard color charts. e. Manufacturer's catalog cuts. f. Wiring diagrams showing factory-installed wiring. g. Standard product operation and maintenance manuals. h. Compliance with specified referenced standards. i. Testing by recognized testing agency. j. Application of testing agency labels and seals. k. Notation of coordination requirements. 4. Submit Product Data before or concurrent with Samples. 5. Number of Copies: Submit three copies of Product Data, unless otherwise indicated. Architectwill return two copies. Mark up and retain one returned copy as a Project Record Document. C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data. 1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable: a. Dimensions. b. Identification of products. c. Fabrication and installation drawings. d. Roughing-in and setting diagrams. e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring. f. Shopwork manufacturing instructions. g. Templates and patterns. h. Schedules. i. Design calculations. j. Compliance with specified standards. k. Notation of coordination requirements. l. Notation of dimensions established by field measurement. m. Relationship to adjoining construction clearly indicated. n. Seal and signature of professional engineer if specified. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

66 o. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring. 2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 42 inches. 3. Number of Copies: Submit three opaque copies of each submittal, unless copies are required for operation and maintenance manuals. Submit five copies where copies are required for operation and maintenance manuals. Architect will retain two copies; remainder will be returned. Mark up and retain one returned copy as a Project Record Drawing. D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed. 1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package. 2. Identification: Attach label on unexposed side of Samples that includes the following: a. Generic description of Sample. b. Product name and name of manufacturer. c. Sample source. d. Number and title of appropriate Specification Section. 3. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set. 4. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use. 5. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor. 6. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected. 7. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection. a. Number of Samples: Submit three sets of Samples. Architect will retain oner Sample sets; remainder will be returned. 1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated. 2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations. E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form: 1. Type of product. Include unique identifier for each product. 2. Number and name of room or space. 3. Location within room or space. 4. Number of Copies: Submit three copies of product schedule or list, unless otherwise indicated. Architect will return two copies. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

67 a. Mark up and retain one returned copy as a Project Record Document. F. Contractor's Construction Schedule: Comply with requirements specified in Division 01 Section "Construction Progress Documentation" for Construction Manager's action. G. Submittals Schedule: Comply with requirements specified in Division 01 Section "Construction Progress Documentation." H. Application for Payment: Comply with requirements specified in Division 01 Section "Payment Procedures." I. Schedule of Values: Comply with requirements specified in Division 01 Section "Payment Procedures." J. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered by subcontract. 3. Drawing number and detail references, as appropriate, covered by subcontract. 4. Number of Copies: Submit three copies of subcontractor list, unless otherwise indicated. Architect will return two copies. a. Mark up and retain one returned copy as a Project Record Document INFORMATIONAL SUBMITTALS A. General: Prepare and submit Informational Submittals required by other Specification Sections. 1. Number of Copies: Submit two copies of each submittal, unless otherwise indicated. Architect will not return copies. 2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity. 3. Test and Inspection Reports: Comply with requirements specified in Division 01 Section "Quality Requirements." B. Coordination Drawings: Comply with requirements specified in Division 01 Section "Project Management and Coordination." C. Contractor's Construction Schedule: Comply with requirements specified in Division 01 Section "Construction Progress Documentation." D. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified. E. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified. F. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project. G. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required. H. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents. I. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

68 J. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents. K. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency. L. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information: 1. Name of evaluation organization. 2. Date of evaluation. 3. Time period when report is in effect. 4. Product and manufacturers' names. 5. Description of product. 6. Test procedures and results. 7. Limitations of use. M. Schedule of Tests and Inspections: Comply with requirements specified in Division 01 Section "Quality Requirements." N. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents. O. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion. P. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents. Q. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements specified in Division 01 Section "Operation and Maintenance Data." R. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers. S. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable: 1. Preparation of substrates. 2. Required substrate tolerances. 3. Sequence of installation or erection. 4. Required installation tolerances. 5. Required adjustments. 6. Recommendations for cleaning and protection. T. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable: 1. Name, address, and telephone number of factory-authorized service representative making report. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES

69 2. Statement on condition of substrates and their acceptability for installation of product. 3. Statement that products at Project site comply with requirements. 4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken. 5. Results of operational and other tests and a statement of whether observed performance complies with requirements. 6. Statement whether conditions, products, and installation will affect warranty. 7. Other required items indicated in individual Specification Sections. U. Material Safety Data Sheets (MSDSs): Submit information directly to Owner; do not submit to Architect. 1. Architect will not review submittals that include MSDSs and will return the entire submittal for resubmittal DELEGATED DESIGN A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated. 1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Architect. B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit three copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional. 1. Indicate that products and systems comply with performance and design criteria in the Contract Documents. Include list of codes, loads, and other factors used in performing these services. PART 3 EXECUTION 3.01 CONTRACTOR'S REVIEW A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect. B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents. 1. Shop drawings received by the Architect that do not bear the Contractor's stamp of approval will be immediately returned to the Contractor without review by the Architect. Delay caused by shop drawings being returned because of incomplete or inaccurate information or for lack of Contractor's approval stamp will not be grounds for an extension of time ARCHITECT'S ACTION A. General: Architect will not review submittals that do not bear Contractor's approval stamp and will return them without action. B. Action Submittals: Architect will review each submittal, make marks to indicate corrections or modifications required, and return it. Architect will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action taken, as follows: C. Informational Submittals: Architect will review each submittal and will not return it, or will return it if it does not comply with requirements. Architect will forward each submittal to appropriate party. D. Partial submittals are not acceptable, will be considered nonresponsive, and will be returned without review. Discovery Academy Freezer / Cooler SUBMITTAL PROCEDURES