VACANCY NOTICE: VNSW2017/03 TERMS OF REFERENCE

Transcription

1 VACANCY NOTICE: VNSW2017/03 TERMS OF REFERENCE I. POSITION INFORMATION Position title Position Grade Contract type Duty Station Organizational unit: Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff Driver/Logistics Clerk G3 (As per UN salary scale) 12 months with possibility of extension IOM Mbabane, Swaziland Resource Management Finance/Administration Assistant Head of Office a.i., and Senior Regional Resource Management Officer, based in Regional Office, Pretoria No N/A II. ORGANIZATIONAL CONTEXT AND SCOPE Under the overall supervision of the Head of Office and under the direct supervision of the Finance/Administration Assistant the incumbent will carry out the following duties and responsibilities III. RESPONSIBILITIES AND ACCOUNTABILITIES 1. Drive IOM vehicles and execute tasks as assigned by the supervisor. 2. Follow the rules and regulations of driving IOM vehicles at all times. 3. Ensure the safety and security of vehicle, staff and cargo, ensuring that road discipline and traffic rules are observed. 4. Manage the day-to-day maintenance of the assigned vehicle to ensure roadworthiness before departure. This includes daily check of tyres, brakes, engine oil, fan belt, etc. Ensure Cleanliness of vehicles at all times. 5. Fill in the inspection sheet of vehicle status and share with the supervisor. Report promptly any defects or malfunctioning of the vehicle that requires 1

2 immediate attention. 6. Ensure that incase of any accident, supervisors and UNDSS are informed and a police report is obtained. In no case should the driver accept responsibility. 7. Maintain the vehicle road log sheet including the fuel status and oil changing at all times. 8. Collect mail and deliver various documents as planned by the supervisor 9. Maintaining a checklist of spares, jack, toolbox to ensure care and accountability. 10. Ensuring that the keys are returned to the safe at the end of the day. 11. Keeping track of service, insurance and registration dates and alerting the supervisor well in advance. 12. Making weekly reports on vehicle status to be shared with the supervisor. 13. Take the vehicle to pre-identified maintenance workshops and follow up on maintenance performed and make sure vehicle is repaired to standard and without any delay. 14. Keep proper records on consumables used and maintenance performed for each vehicle. 15. Makes sure all vehicles are having the appropriate equipment and tools by Swaziland Law, and by MOSS. 16. Assist in organizing meetings & workshops 17. Assists with procurement of items for the IOM Swaziland office and in accordance to the IOM procurement policies 18. Assist in organizing workshops and meetings 19. Assist with logistics for medical missions & cultural orientation 20. Assist with departure formalities for departing refugees 21. Perform any other duties as may be assigned IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies 2

3 Behavioural Accountability Accepts and gives constructive criticism Follows relevant procedures, processes and policies Meets deadline, cost and quality requirements for outputs Monitors own work and correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Continuous Learning Contributes to colleagues learning Demonstrates interest in improving relevant skills Communication Actively shares relevant information Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Performance Management Provides constructive feedback to colleagues Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective. Collegial and agreeable team environment 3

4 Contributes to, and follows team objectives Give credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Technical Effectively applies specialized knowledge of logistics and procurement to timely source goods and services Drives IOM vehicles in a safe manner consistent with local regulations Basic knowledge of vehicle maintenance and repairs V. EDUCATION AND EXPERIENCE I. Completion of High School education/diploma II. At least two years continuous driving experience, preferably with an international organisation III. Valid Driving License (class B). IV. Basic knowledge of computers especially on Microsoft office such as word, excel and outlook is required. V. Strong interpersonal and intercultural skills. VI. Flexibility in terms of working hours VI. LANGUAGES Required English SiSwati METHOD OF APPLICATION Fluent in both written and spoken 4

5 Method of application: If you are qualified for this position please the following to under the REFERENCE: VNSW2017/03-Driver/Logistics Clerk in the subject line of your a. Cover Letter b. Detailed CV c. Copy of ID d. Personnel History form which you will find on in the VACANCIES section Kindly quote the REFERENCE- VNSW2017/03-Driver/Logistics Clerk in the subject line of your application. We will not be able to track your applications without the reference code provided. Please send your CV s by April 7 th 2017 Enquiries in respect to the job description and application may be directed to the same address. 5