OPEN TO INTERNAL AND EXTERNAL APPLICANTS. Three-Month Special Short Term (with possibility of extension)

Transcription

1 OPEN TO INTERNAL AND EXTERNAL APPLICANTS Position Title Organizational Unit Duty Station Classification Type of Appointment Estimated Start Date PCST Assistant Manila Financial Services (MFS)- PRISM Central Support Team (PCST) Manila (Global) Administrative Centre General Service Staff/G-4 Three-Month Special Short Term (with possibility of extension) As soon as possible Closing Date 28 November 2016 Reference Code SVN 027/2016 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. CONTEXT Under the general supervision of the Chief, Manila Financial Services and under the direct supervision of the PCST (PRISM Central Support Team) Supervisor, the successful candidate will be responsible for the thorough review of projects documents and the general maintenance, optimization and various modifications of the Processes and Resources Integrated Systems Management (PRISM) or SAP Master Data. Manila (Global) Administrative Centre 28 th Floor, Citibank Tower, 8741 Paseo de Roxas Makati City. Philippines Tel: Fax: Internet:

2 CORE FUNCTIONS / RESPONSIBILITIES 1. Review financial viability of all new projects once informed by Project Information Unit that all necessary information is available. 2. Follow-up with the Missions for missing or incomplete data. 3. Review supporting documentation to ensure projects have confirmed funding prior to incurrence of expenses. 4. Ensure correct application of IOM s policies and procedures through interaction with Mission staff (Chief of Missions and Project Managers), Department of Resources Management and MAC personnel. 5. Provide guidance to IOM offices on the correct procedure to use. Follow-up with COMs and/or Project Managers on pending documentation, or inconsistency of data related to project release. 6. Escalate issues to HQ (Accounting, Budget, Service areas, Co-funding group) and Regional Offices (ROs) related to project activation procedures. 7. Activate projects in PRISM/SAP review WBS structure in Project System (PS) module; create within Grants Management (GM) module of grant and sponsored programs; create fund and funded programs within Funds Management (FM) module; review Budgeting for New Projects (BNP) and coordinate upload in PRISM/SAP; review project structure and modify as required to ensure that specific Donor reporting requirements will be achieved; ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature; upon endorsement from authorized officials, inform relevant personnel and departments. 8. Master Data ensure accurate and timely update of Daily Subsistence Allowance and exchange rates; create and maintain customer codes master data in PRISM/SAP; create and test new costing sheet master data in PRISM/SAP; analyze creation and maintenance of Master Data Elements considering the impact on report preparation, consistency in financial and management reporting, and general integration of the data elements in PRISM; Page 2 / 5

3 coordinate with stakeholders (e.g. ACO, DRD, RO Brussels) the creation of data elements like Donors; classification of the master data and maintain accuracy for reporting 9. Reports preparation monthly reports for newly released projects; monthly reports for newly created customer codes for DRD review; other master data reports as per request. 10. Others provide guidance to IOM missions, in close coordination with the Chief, MFS and other units, to align the organizational use of PRISM to ensure correct use of Master data, to ease data processing and analysis, and improve overall data quality (e.g. the correct use of Special Sponsored Programmes SSP). perform other administrative, system and accounting functions as may be required explore opportunities of process improvement for a more efficient operation; solve problem and interface with IT, PRISM Teams and Missions to obtain solution to issues and problems encountered. REQUIRED QUALIFICATIONS AND EXPERIENCE Education University degree in Accounting, Finance or a related field from an accredited academic institution, with two years of relevant professional experience; Completed High school degree from an accredited academic institution, with four years of relevant professional experience; Preferably a Certified Public Accountant (CPA) or equivalent. Experience Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls; Computer literacy including proficiency in MS Office applications; Good analytical and problem-solving skills. Languages Fluency in English is required. Working knowledge of Spanish or French an advantage. Page 3 / 5

4 REQUIRED COMPETENCIES Behavioural Accountability takes responsibility for action and manages constructive criticisms; Client Orientation works effectively well with client and stakeholders; Continuous Learning promotes continuous learning for self and others; Communication listens and communicates clearly, adapting delivery to the audience Creativity and Initiative actively seeks new ways of improving programmes or services; Leadership and Negotiation develops effective partnerships with internal and external stakeholders; Performance Management identify ways and implement actions to improve performance of self and others; Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility; Professionalism - displays mastery of subject matter; Teamwork contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation; Technological Awareness - displays awareness of relevant technological solutions; Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM. HOW TO APPLY In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé highlighting the required education and experience or a duly completed IOM Personal History Form. To access the form, please visit Interested applicants may send their applications to hrmanila@iom.int not later than 28 November Position title and SVN Number (SVN 027/2016 PCST Assistant) should be specified in the SUBJECT field. Philippine citizen or foreign national with valid work permit/visa can apply. Applications from qualified female candidates are especially encouraged. Only short-listed candidates will be invited for an interview. Page 4 / 5

5 Posting Period: From to Requisition: SVN 027/2016 PCST Assistant - (G-4) Posting Channel: For Internal and External Candidates Date created: DPG 09 November 2016 Page 5 / 5