Office Manager (part-time, 4 days) 28k pro rata

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1 Office Manager (part-time, 4 days) 28k pro rata Welcome Background Information Thank you for downloading this information. We are looking for an outstanding office manager to join us in our lovely offices in King s Place, York Way, King s Cross After 10 years as The Way Ahead Group, a leading provider of coaching, personal and leadership development to the third and public sectors we have recently consolidated our thinking, research, projects and services to become the Mindful Leadership Foundation. If you want to find more information about our existing activities and read some background please visit There are three areas of our work: Services The retreat shone a torch into hidden / ignored areas that needed some light and warmth in a compassionate, constructive and practical way. Exhausting, uplifting and inspiring. Mike Pattinson Director of Operations Cri Coaching - the Mindful Leadership Coaching Programme, Retreats - Personal Development for Mindful Leaders and specialist retreats, The Mindful Leadership Top Team Programme, The Mindful Organisation Programme, Developing intelligences (emotional, spiritual, physical, cognitive, creative), Mindful Governance (chair and ceo), Maternity coaching etc Projects Young Leadersʼ Project, Mindful Leadership Community, Publications Research to include: Creating Secure Attachment during induction/probation About this post and you The programme was very challenging, totally absorbing, and extremely rewarding. I would say to anyone seeking to improve their performance in an innovative way: try it; you'll like it. Phil Talbot Director of Communications, British Red Cross We now need an outstanding and efficient office manager to join us. You can make and use systems and structure to a projectʼs advantage. You are computer literate (preferably Apple, word processing, spreadsheets, presentations and database), happy to undertake a wide range of admin tasks from typing client file notes, managing diaries, invoicing, to planning retreats for the next 3 years and you take pride in the part you play in our work. You are fun, interesting, trustworthy and are comfortable working with a wide range of leaders. The job has plenty of scope to develop as you help to develop our services and business. There may be scope for research and for you to develop particular areas of work, which in the first instance will be the Young leadersʼ Project in summer You care passionately about values and people and are driven to make a difference. Fiercely efficient, constantly striving to improve and willing to learn. We are looking for the right person to join us on our journey to change the world by nurturing, and developing those who do the same for others. You are intelligent, (intellectually, emotionally, spiritually, and creatively) and keen to take initiative and make things happen. You have obsessive attention to detail, great writing and interpersonal skills, enjoy using your project management skills to make the grand ideas practically deliverable. 1

2 You will understand or have an empathy for the worlds of psychology, psychotherapy, coaching, counselling or training and you will be enthusiastic about cutting edge methodologies whilst keeping a very tight rein on the administration of all of our work. We will help to develop your skills to help you to help us to grow. The Way Ahead Groupʼs Retreat gave me the time I can very rarely find for myself to reflect on how I personally deliver the vital changes I want to see in the world, it was powerful, challenging and extremely valuable. I am using what I learned just about every day. It was time well spent. Tony Juniper International Environmental Campaigner About the people you will be working with... You will report to Duncan Fraser, founding MD of The Way Ahead Group and Director The Mindful Leadership Foundation. Duncan has worked with senior clients individually and in groups developing their reflective skills to a high level. Duncan leads the Way Ahead Groupʼs policy, product and coach development. Duncan also led the research and development of our 360 tool the Big Questions. He has twenty years experience of the public and cultural sectors as chief executive, consultant, artistic and community director, trainer, marketing director, funder, programmer, researcher and broadcaster. Duncan has broadcast on and written about leadership development. Having originally trained in the arts, management and leadership he has undertaken advanced training in integrative psychotherapy. Duncan is in the London office when coaching but the demand for his services takes him all over the country so you need to be a self-starter. You will also be working with Deepa Bidd who shares the post (2 days a week). Sara Penny is our Finance Manager based remotely and you will liaise with her regularly on financial matters. You will be liaising with our family of advisers who-we-are/our-advisers/ a group of senior leaders. You will also work with other associates, all professionals of the highest calibre and be liaising with our clients who are all senior in their profession in the third and public sectors. Duncan is the best facilitator I have ever worked with The Job... The job is based in our London office. Neil Campbell CEO Alternatives Salary probation period of notice responsible to holidays 28,000 pro rata four days a week. We also aim to develop a bonus system after the first year of employment. six months from appointment six weeks on either side during probation, two months thereafter managing director 25 days per year pro rata what else might attract you? you can build your network in the third sector with its leaders quiet focussed environment we will support your learning and growth you will be making a real difference in and with your life you will be working for sector leaders Are you interested? The way ahead... Please send us a cv and a covering statement which includes why you want to join us and any experience which you think may be relevant. Send it by to duncan@themindfulleadershipfoundation.com by 25 Feb

3 Timetable for appointment What When Deadline for applications 25 Feb 2011 Shortlisting 28 Feb 2011 Interview 1 7 Mar 2011 Test 10 Mar 2011 Interview 2 16 Mar 2011 Decision 17 Mar 2011 Thank you for spending the time both reading this and reflecting on whether you think and feel that you are the person we are looking for and whether we offer you the right opportunity for learning and growth at this stage in your career. We look forward to hearing from you. Job Description job title responsible to the vision mission job objective Office Manager Director Our vision is for a world characterised by fairness, care, equality, excellence, creativity, empathy and love. We believe this world can be created by leaders who solve global problems in a human, sustainable and mindful way. Our work is to support, sustain, nurture, challenge and develop those leaders To develop mindful leaders the efficient, effective and supportive running of the organisation, managing the projects and processes and working closely with the Director, team and clients. The administratorʼs task is the efficient, effective and supportive running of the organisation, being passionate about the detail of managing and caring for tmlf employer / client relationships and keeping an eye on the big picture, looking out for possible future developments. key tasks admin to administrate all tmlf research, projects and services to manage the diary of the director and other coaches to manage the office to manage all twag files in accordance with twagʼs policies to administrate client materials including coaching tools and the Big Questions, twagʼs 360 questionnaire to maintain project timetables and critical paths liaising with clients, venues and booking all related arrangements to manage / issue and monitor client and coach contracts typing confidential file notes from audio to administrate training, meetings, seminars, retreats for twag staff and other appropriate individuals 3

4 retreats administrate residential retreats, marketing, booking, practical arrangements (3 per year + 2 strategic in partnership) production of retreat workbooks, co-ordinate evaluation projects to administrate tmlf projects to administrate the International Young Leaders Project in partnership with the YL Project Manager to manage the Mindful Leadership Community and its 3 New Days to manage all administrative and financial aspects of the way ahead group residential retreats to support the Finance Manager in all financial matters marketing to develop, administrate and monitor all marketing activity to administrate, develop, produce and disseminate publications to administrate, produce and disseminate client communication to maintain the web site through a Content Management System 4

5 Person Spec Level Detail Essen tial Desir able Degree in any subject Professional Qualification Skills / experience knowledge of or sympathy towards, Psychology, Counselling, Psychotherapy Business Studies Business Administration Research presentation skills, written and verbal a passion for clarity and precision action research and analytical skills proven experience / aptitude for taking a new subject, researching it within time constraints and making practical applications administration experience of running an office or project efficiently and effectively finance experience of setting and managing budgets interpersonal skills time-management IT office systems a passion for a sensitive service to clients, combining empathy, active listening and care effective and efficient and able to manage own projects and time, highly organised experience of word-processing, database management, spreadsheets (Word, Appleworks, Office, Filemaker Pro) setting up systems to run an office efficiently and with care typing audio Attitude decisive (able to take initiative), ambitious (for yourself and for us), committed to the voluntary sector, creative, good with data and detail, entrepreneurial, flexible, high standards of efficiency, mature, sense of fun and enjoyment of work, stress tolerance, tenacity, value driven, keen to learn new skills, self-starter 5