2013/14 City Manager Goals Overview. May 19, 2014

Transcription

1 2013/14 City Manager Goals Overview May 19, 2014

2 Background Integrated Approach Using Teams from Different Departments Department Directors & Senior Staff 3 Retreat Sessions All Departments Reviewed Goals & Best Projects to Implement

3 List of Teams 1. Employee Investment 2. Municipal Buildings 3. Employee Wellness 4. Enterprise Resource Planning 5. Citizen Engagement through Technology 6. Succession Planning 7. Safety & Security in Public Buildings 8. Additional Sustainability Goals 9. Tomorrow Plan Approval & Implementation 10. Strong Economic Development Program 11. City Development Office

4 Employee Investment Comprehensive Training Program for City Employees before end of City of Des Moines Leadership Academy -Five ½ Day Sessions -67 Completed, 34 In-Progress, 68 Scheduled, more to come -Supervisor Boot-Camp -Continue to expand training opportunities for employees. -Focus on leadership skills of priority setting and performance evaluation. James Wells Scott Sanders Dan Ritter Kenan Miller John Tekippe Judy Bradshaw

5 Municipal Buildings There is a clear connection between the ability of an organization to efficiently use its human resources, and the design and location of the space within which our employees work and interact with the public. -City Hall -Security Improvements -City Manager s Office, City Clerk, & OED -Municipal Service Center (To Be Completed in Spring 2015) -105,000 sq ft at 1551 E. MLK Jr. Parkway -Police Station -Evidence Storage, Security, Parking, & Landscaping -Continue updates to improve staff work flow & communication. -Space study of Armory, Police, & City Hall. -Work to implement MSC Phase II Matt Anderson Judy Bradshaw Jeb Brewer Pam Cooksey Ben Page Diane Rauh Kurt Ruekel

6 Employee Wellness Work with union leaders and employees to develop and implement an Employee Wellness Program. It will include feasibility analysis of fitness facilities accessible to all city employees as well as training services. -Employee Health Screenings -3 CBAs & SPM now have a wellness incentive -53% of eligible employess participated in FY Fitness Facility -Location & Details TBD -Programming -Education Events and Employee Activities Improved Organizational Health through Increased Participation James Wells Ben Page Kandi Reindl John Tekippe Doug Romig

7 Enterprise Resource Planning Implement a new ERP with broad capabilities in areas of financial reporting, budgeting, human resources including payroll and work order systems. -Financial functionality has been implemented. -Human Resources functionality to go-live in early July. -Project has remained in budget ($3.5 million). -Contine to implement functionality, such as work orders. -Customized dashboard for key indicators in early Possible replacement of permitting software in Scott Sanders Matt Anderson James Wells John Newman

8 Citizen Engagement Through Technology Make City services more accessible and enhance the ability of the citizens to easily interact with City Government. -Update Cloud Technology. -Usability Testing & Analysis of Current Web Presence. -Cross-Department Project Team. -Simplify citizen interaction by redeveloping web presence, including a new permitting system. John Newman Laura Graham Phil Delafield Diane Rauh Ben Page Judy Bradshaw Greg Heid Amelia Hamilton - Morris

9 Succession Planning Succession planning starts with recruitment and selection of well-qualified individuals at entry level positions. The desire is to establish relevant professional development through training and expanded responsibilities to enable promotions to occur from within the organization. -Provide New Training Opportunities. -Mentoring is Occurring Now. Success Stories to be Shared. -Continue to Expand Roles and Responsibilities for Staff. -Position Review Committee to review career paths and promotional opportunities for current employees. -Skill assessments for employees interested in advancement. -Update Job Descriptions and Organizational Charts. Scott Sanders James Wells Jeff Lester Phil Delafield

10 Safety & Security in Public Buildings Action: Ensure safety & security for all City Buildings by ensuring adequate security measures and procedures are in place. Many security improvements have been made in various City Buildings. -City Hall -Police Station -Armory -Municipal Service Center -Libraries -Municipal Service Center -Security camera upgrades for City Hall and Libraries -Staff training by Police Department in verbal conflict resolution -Panic button to be installed in Community Development Dept. Judy Bradshaw Greg Heid Jeb Brewer Jill Tenney Amanda Romer Kandi Reindl Doug Romig Ben Page

11 Sustainability Goals -Greenhouse Gas Baseline Study & Plan (Completed) -Achieved 3-STAR Certification under the STAR Community Rating System (Completed) -Identify Policy & Code Improvements based on STAR Framework (Underway) -Increase staff knowledge/training on Green Infrastructure (Completed) -Implement at least one Green Infrastructure project on a City facility (Ongoing) -Projects: Greenwood Pond, Easter Lake, Glendale Cemetery, Fire Station 1 -Other Green Infrastructure opportunities are being considered. -Pursue LEED certification on building projects in Des Moines (Ongoing) -Projects: Principal, DSM Social Club, 350 E Locust, Fort Des Moines, Market One -Work w/ MidAm and State to investigate LED lighting standards for street lights (Underway) -Develop an Urban Forest Master Plan (Underway) -Continue to Implement Bicycle & Trail Master Plan (Ongoing) Laura Graham Sustainability Team Green Infrastructure Team

12 Tomorrow Plan Approval & Implementation Support implementation of the Tomorrow Plan with emphasis on helping to establish the governance structure that will be necessary to carry out the goals of the plan in future years. -City Council Resolution to Adopt the Tomorrow Plan. -Update Des Moines Comprehensive Plan to include Principles in the Tomorrow Plan. -Watersheds are being established, such as 4 Mile Creek. -Completion of the Comprehensive Plan Update. -Continue to work with MPO on Implementation Strategies of the Tomorrow Plan at the Regional Level. -5 Year Transportation Plan Larry Hulse Phil Delafield Scott Sanders Pat Kozitza Ben Page Jeb Brewer Jennifer Bohac

13 Strong Economic Development Program Continue to pursue established and emerging economic development opportunities in neighborhoods and in the downtown. -Work with Downtown Partners on New Convention Center Hotel -Redevelopment of Walnut Street -YMCA, YWCA Sites, & Other City Owned Sites -Downtown Housing, Riverpoint West, & Market District -Current Revitalization Locations: -SE 14 th St, SW 9 th St, Army Post, Highland Park, Eastgate, E. 30 th St, Ingersoll, Roosevelt, Beaverdale, 6 th Avenue, etc. -Continue efforts in neighborhood commercial revitalization & downtown revitalization. -Priority issues will be on future workshop agendas as needed. Matt Anderson Phil Delafield Jeb Brewer Darwin Larson Pat Kozitza Scott Sanders Jeff Lester

14 City Development Office The City is constantly challenged with the need to improve or expand our capital and operating expenditures to address a new or critically important need. Declining funding makes this a challenge. Although there are various private fund raising foundations associated with the City, these efforts are largely volunteer driven and ultimately limited in their ability to raise dollars. -Propose the creation of a City Development Office. -Develop a robust fund raising programs. -Funding is identified in the City Budget. (3 year commitment) -Greater DSM Community Foundation to serve as the fiscal agent. -Seek Council s consent to proceed with a contract for services. -Develop a list of needs/projects for fund raising. Rick Clark Matt Anderson Greg Heid Amanda Hamm Ben Page Doug Romig