POSITION AND COMPETENCY PROFILE

Transcription

1 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Chief Education Supervisor Salary Grade 24 Parenthetical Title Chief Education Supervisor Office Unit School Operations and Governance Division Effectivity Date Reports to Schools Division Superintendent Page/s Position Supervised EPS, SMME, SMN, HRD, PR JOB SUMMARY To provide strategic direction and technical inputs to the management of the schools division towards effective and efficient governance and operation of the schools and learning centers and in being accountable for its organizational effectiveness To lead and manage the work of the team that will help ensure that Schools Division have the resources, technical assistance and are able to implement sustainable programs and projects to help schools establish and manage conducive learning environment and ensure learner readiness to learn. QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Masters degree in Education or other relevant Masters degree Experience 4 years of relevant experience involving management and supervision Eligibility RA 1080 (Teacher) Trainings 24 hours training in management and supervision B. Preferred Qualifications Education Experience Eligibility Trainings

2 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities PLANS, PROGRAMS and PROJECTS Policy recommendation on school and learning centers governance and operation Plans and strategies towards efficient and effective governance and operations of schools and learning centers Concept Papers and Program proposals to respond to needs related to special programs, governance and operation by Schools and Learning Centers. Schools Division initiated programs related to providing education support to schools and learning centers Report on the progress implementation of planned programs Report on progress implementation of Division planned programs and projects and achievement of expected education outcomes of the Division Education Development Plan (DEDP) Report on Organizational Effectiveness of the Division PARTNERS AND DONORS Partners in education with MOA/MOU Recommendations for localized policies/standards for engaging partners Sustained relationships of partners for increased support to basic education SCHOOL COMPLIANCE TO QUALITY STANDARDS (Public and Private) RESEARCH AND DEVELOPMENT TECHNICAL ASSISTANCE TO SCHOOLS AND LEARNING CENTERS Complete portfolio of documents of schools requesting to operate for submission to the regional office reviewed and endorsed to SDS. Strategic Directions for the conduct of Action Research in the Division Policy Recommendations based on results of Action Research Consolidated needs of Schools and Learning Center related to Governance and Operation TA plan and reports Policy recommendations based on TA Reports Submit to the Schools division management, policy recommendations to improve the governance and operation of school and learning centres Recommend plans and strategies towards efficient and effective governance and operations of schools and learning centers. Review and recommend for approval Concept Paper s, Program and Project Proposals to respond to needs related to special programs, governance and operation by Schools and Learning Centers. Recommend to management, Schools Division initiated programs related to providing education support to schools and learning centers to respond to immediate needs of schools and learning centers. Present to management, status and progress reports of Schools Division initiated programs for management support and action. Review and evaluate partnership proposals to strengthen education support services and recommend to the SDS, the signing of partnership agreements (MOA/MOU/Contracts) with donors and partners. Review and recommend to the SDS localized policies/standards for engaging educational partners that will protect DepED interest and values. Finalize and recommend approval for implementation initiatives to sustain relationships of partners to maintain continuous support. Reviews documents submitted by schools requesting to operate to check for completeness before endorsement of SDS to the regional office. Review research requirements arising from issues and challenges, M&E reports, etc and recommend to the division management, the strategic directions for the conduct of Action Research in the Division Submit recommendations for policy issuances to support school governance based on results of Action Research Ensure the provision of technical assistance to the schools by responding to the identified needs of the schools and learning centers in relation to governance and operations

3 COMPETENCIES Behavioral Competencies Attitudes and Traits/ Aptitudes Management Competence Self-management (Personal Effectiveness) Interpersonal Effectiveness Thinking/Conceptual Skills Attitude Aptitude Management Leadership -Self-awareness and personal clarity -Proactive -Continuous self-improvement -Time management -Stress management -Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Conflict management -Networking -Partnership building -Negotiating -Influencing -Collaboration Understanding -Listening -Oral /Speaking -Written Skills -Technical Writing -Presentation Skills -Facilitating skills -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Decision Making -Judgment or Discernment -Innovation and Creativity -Resourcefulness -Objectivity -Intellectual Versatility Advocacy Accuracy Care and Concern Cleanliness and Orderliness Confidentiality Courtesy Cost-consciousness Integrity Persistence Quality Orientation Results-orientation Safety Consciousness Service Orientation Work Standards Adaptability Analytical Assertive Decisive Diplomacy Energy Flexibility Honesty Initiative Organized Stress Tolerance Tenacity Planning Organizing Leading Delegating Coaching Managing Change Performance Management Program/ Project Management Accountability Integrity/ Ethics Vision/ Strategy Results Focus Judgment Passion/ Optimism Building teams Cares for/ Develops others

4 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Engineer III Salary Grade 19 Parenthetical Title Engineer III Office Unit Education Facilities Effectivity Date Reports to Chief Education Supervisor (SGOD) Page/s Position Supervised JOB SUMMARY Provide technical services for schools, learning centers, and the schools division office to have a physical environment that is conducive to effective teaching, learning and working by ensuring access to adequate, structurally and physically safe buildings, grounds and facilities according to the requirements and standards of an education and work facility that is environmentally sustainable, hazard free, gender sensitive and friendly to people with disability. It also provides services to the following offices Schools Division Superintendent for the purpose of - Providing updated report on the structural integrity of all school buildings and facilities - Informing the Superintendent on how the school buildings are constructed, whether or not - Standards and specifications of the DepEd are strictly followed Bids and Awards Committee (BAC) for the purpose of - Ensuring the accurateness and correctness of technical documents submitted by the contractors Planning Office for the purpose of - Providing accurate and updated data from the schools for the purpose of analyzing school needs Legal Office for the purpose of - Providing a list of schools with or without titles QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelors degree in Engineering relevant to the job Experience 2 years of relevant experience Eligibility Eligibility RA 1080 (Engineer/Architect) Trainings 8 hours of relevant training B. Preferred Qualifications Education Experience Eligibility Trainings

5 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities Site Inspection Assessment of School Site s Safety and Security Condition (including report after disaster) School Site appraisal report for the following: - New construction, and repair of educational facilities - Preservation of heritage school buildings - Inventory of existing school Buildings BAC Procurement Activities Evaluation of Accuracy of Contractor s submission of: - Technical documents - Program of works Construction Pre Construction Conference Orientation with SHs and Contractors Material Testing Conducted and Reported Construction Progress Assessed and Reported Safety Compliance Assessed and Reported Conduct site inspection and appraisal through ocular inspection and assessment against standards, in order to determine the topography and availability of buildable space and volume of cut and fill to be included in the program of work Conduct site inspection of areas affected by disasters to determine extent of damage and repair needed. Prepare school site appraisal reports on - new construction, and repair of educational facilities - preservation of heritage school Buildings - Inventory of existing school buildings for planning and budgeting purposes. Examine the accuracy of the technical documents to determine the lowest bidder by calculating the amount of bids using the program of works and specifications. Conduct pre construction conference to all the contractors and school heads to iron out problems that may arise in the implementation stage. Provide Technical Assistance to the School Heads in the procurement process of School Based Repair and Maintenance Scheme by providing the Program of Works as guide in the implementation. Conduct monitoring on the implementation of the SBRMS to recipient schools through ocular inspection. Conduct Pre-Construction Conference Orientation with School Heads and Contractors to inform them of the Conduct testing of delivered materials to check for adherence to standards and report to concerned parties to take corrective action as needed. Assess on a periodic basis the progress of construction work and report to concerned parties to take corrective action as needed to ensure adherence to program of works, quality standards, and time schedule for completion. Conduct ocular inspection of construction sites to assess compliance to safety standards and report to concerned parties to take corrective action

6 Facilities Repair Program of Works Procurement Activities Evaluation Report Final Inspection Punchlist Certificate of completion and acceptance Documents for the turnover of the project Preservation of Heritage Buildings Inventory of heritage buildings Building Appraisal Preservation Initiatives and Accomplishment Reports Demolition and Condemnation of Education Building School Mapping, Inventory of School Buildings and Educational Facilities Building Appraisal Building inspection report Demolition documents submitted to the SDS Office School and Vicinity Maps Consolidated data on school inspection gathered from site inspections Updated data requested for planning and implementation purposes Needs of Schools vis Facilities School Titling List of schools with or without title Proofs of site ownership Reports on Status of Schools for School Titling as needed. Prepare program of works for minor facilities repair to guide the activities and procurement of materials and labor. Guide the procurement of materials and labor for the repair work to ensure adherence to cost and quality requirements. Evaluate the repair work made and recommend payment upon completion of work according to work and cost specifications. Conduct punchlist to projects with 95% status of accomplishment for rectification so that defects can be corrected before issuing the Certificate of Completion and Turn Over. Issue Certificate of Completion and Acceptance on construction projects that are finished and meet quality standards. Prepare the documents for the turnover of the project for signature of concerned parties and filing for future reference. Conduct appraisal and create an inventory of Heritage Buildings through actual inspection to determine the status of structure for preservation and required intervention of the Central Office for budgeting purposes. Document preservation initiatives and prepare progress and accomplishment reports to inform management of utilization of resources and additional requirements. Appraise buildings identified for demolition and recommend demolition of such by submitting a Building Inspection Report. Monitor the demolition work and ensure adherence to safety standards by workers. Prepare and submit demolition documents to the SDS Office and keep a copy in file for future reference. Coordinate the drafting of School and Vicinity Maps with technical staff and check for accuracy to serve as reference for school improvement plans. Consolidated data on school inspection gathered from site inspections and ensure accurate encoding into the education data information system. Gather updated data as requested for planning and implementation purposes. Identify needs of schools with regard facilities and input into the technical assistance plans of the SDO technical assistance teams.

7 Files and Records Data of educational facilities for DRRMC reference Copies of POW, inspection reports and Bidding Documents of all DepEd projects Copies of Deed of Donations, Acceptance of educational facilities Create and maintain a databank of all constructed, repaired, demolished, preserved buildings for inventory purposes and compiling all bidding documents, orogram of works, inspection reports, deed of donations, Titles Certificate of Completion and Acceptance of projects implemented. Maintain data on educational facilities for DRRMC reference Maintain copies of POW, inspection reports and Bidding Documents of all DepEd projects Maintain duplicate copies of Deed of Donations, Acceptance of Educational Facilities and other such documents needed for reference in future building and construction and repair projects.

8 COMPETENCIES Behavioral Competencies Attitudes and Traits/ Aptitudes Technical Competence Management Self-management (Personal Effectiveness) Interpersonal Effectiveness Thinking/Concept ual Skills Attitude Aptitude Skills Knowledge Managem ent Leadership Self-Awareness and Personal Clarity Personal Effectiveness Proactivity Personal Leadership Continuous Self-Improvement Time Management Stress Tolerance Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Conflict management -Networking -Partnership building -Negotiating -Influencing -Collaboration Understanding -Listening -Oral /Speaki ng -Written Skills -Technical Writing -Presentation Skills -Facilitating skills - Non-verbal - giving feedback -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Decision Making -Judgment or Discernment -Innovation and Creativity -Resourcefulness -Objectivity -Intellectual Versatility - observation - logical thinking Accuracy Analytical Assertive Decisive Deference to authority Diplomacy Energy Flexibility Honesty Initiative Organized Risk Taking Tenacity Reliability Attention to detail Advocacy Care and Concern Cleanliness and Orderliness Confidentiality Courtesy Cost Consciousness Integrity Persistence Quality Orientation Results Orientation Service Orientation Work Standards Numeracy Ability to handle and lead people Ability to calculate using the different field and areas of mathematics Ability to appraise and analyze the topography of a certain site Ability to estimate from a given plan and design given the standards and specifications Ability to handle seminar or orientation activities for a given purpose Knowledge to handle and lead people Knowledge in Mathematical calculation Knowledge in site appraisal and topographic analysis Knowledge in estimating and designing Knowledge in conducting seminars and orientation activities Knowledge in reading structural plans and other structures Planning Organizing Leading Delegating Coaching Managing Change Performan ce Managem ent Project Managem ent Integrity / Ethics Visioning / Strategy Results Focus Judgment Passion / Optimism Building the Team Cares For/Develops Others Accountability Ability to read structural plans Ability to evaluate the stability of a building Proficient in the use Knowledge in evaluating the structural stability of buildings and other structures Knowledge in dealing with different kinds of people with different

9 of MS Excel Proficient in the use of MS Word Basic literacy in using MS Powerpoint types of personalities Knowledge in using surveying instruments Knowledge in calculating areas of land using DMD and DPD

10 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Senior Education Program Specialist Salary Grade 19 Parenthetical Title School Management Monitoring and Evaluation Office Unit SGOD Effectivity Date Reports to Chief Education Supervisor, SGOD Page/s Position Supervised EPSII JOB SUMMARY To provide technical support in implementing quality management systems in the schools division office, the schools and learning centers and monitor adherence to standards and policies towards effective and efficient delivery of quality basic education. To lead districts and schools/learning centers in the implementation of an M&E system to monitor their progress QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelor's degree in Education or its equivalent and completion of academic requirements for master's degree relevant to the job Experience 2 years experience in education, research, development, implementation or other relevant experience Eligibility RA 1080 Career Service (Professional) Appropriate Eligibility for Second Level Position Trainings 8 hours training B. Preferred Qualifications Education Experience Eligibility Trainings

11 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities QUALITY MANAGEMENT SYSTEM Report on quality assurance processes on: - School Planning - School Based Management - Implementation of Programs & Projects Validated division (SDO)reports on School Achievements and Learning outcomes Monitoring reports on the performance of the Schools Division along: - TA to schools and LCs - Equitable Distribution of educational resources to schools and LCs Report/Documents on best practices for sharing and benchmarking purposes ASSESSMENT M&E Report on the implementation of Division assessment program aligned to national assessment framework Report on Validated/Authenticated assessment strategies and tools for schools, classrooms and LCs use Report on assessment results for tracking progress and for grading purposes. M&E Report on the conduct of national, regional SCHOOL COMPLIANCE TO QUALITY STANDARDS (Public and Private) and Division assessment M&E Report on Organizational Effectiveness of the Division Information, Education and Advocacy Programs and Materials to Accreditation Standards Validated documents of schools requesting permit to operate Complete portfolio of documents of schools Prepare and submit report of findings on implementation of quality assurance processes on: School Planning School Based Management Implementation of Programs & Projects as basis for continuous improvement. Define the approach and methods to validate division (SDO)report on Schools Achievements and Learning outcomes and submit report on findings. Monitor performance of the Schools Division along: TA to schools and LCs Equitable Distribution of educational resources to schools and LCs and submit reports to be able to identify areas for improvement. Prepare report/documents on best practices with regard school management and governance for sharing and benchmarking purposes and inputs to recognition Design the approach and methods for gathering data and prepare a report on the monitoring and evaluation result of the implementation of Division assessment program aligned to national assessment framework Validate/ authenticate assessment strategies and tools for utilization by schools, in classrooms and learning centers and submit report to SDO management on its utilization and result of utilization. Prepare and submit report on assessment results for tracking learner progress and for grading purpose to establish validity and reliability of method. Conduct monitoring and evaluation ofthe conduct of national, regional and division assessment tests to identify issues and concerns arising and help improve the process. Prepare and implement process for monitoring and evaluating the organizational effectiveness of the schools division office and submit a report to document process and recommendations for continuous improvement. Information, Education and Advocacy Programs and Materials to Accreditation Standards Validated documents of schools requesting permit to operate Complete portfolio of documents of schools requesting to operate for submission to the regional office.

12 requesting to operate for submission to the regional office. RESEARCH AND DEVELOPMENT Action research on factors contributing to successful implementation of programs and projects in schools TECHNICAL ASSISTANCE TO SCHOOLS AND LEARNING CENTER Reports on provision ofta on: - Utilization of Assessment Result - Curriculum implementation and Localization - SBM Installation in all schools - Assessment of SBM Level of Practice - SBM M&E implementation in schools - Implementation of National and Regional programs & projects Utilization of assessment and evaluation of results of all programs and projects Conduct action research on factors contributing to successful implementation of programs and projects in schools to provide information for continuous improvement. Provide Technical Assistance to schools and learning centres by responding to the identified needs on the above areas

13 COMPETENCIES -Self-awareness and personal clarity -Proactive -Continuous self-improvement -Time management -Stress management -Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Conflict management -Networking -Partnership building -Negotiating -Influencing -Collaboration Understanding -Listening -Oral /Speaking -Written Skills -Technical Writing -Presentation Skills -Facilitating skills -Non-verbal communication -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Decision Making -Judgment or Discernment -Innovation and Creativity -Resourcefulness -Objectivity Attention to detail Advocacy Accuracy Care and Concern Cleanliness and Orderliness Confidentiality Courtesy Cost-consciousness Integrity Persistence Quality Orientation Results-orientation Safety Consciousness Service Orientation Work Standards Adaptability Analytical Assertive Decisive Diplomacy Energy Flexibility Honesty Initiative Organized Numeracy Tenacity Planning Organizing Leading Delegating Coaching Managing Change Program/ Project Management Accountability Integrity/ Ethics

14 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Senior Education Program Specialist Salary Grade 19 Parenthetical Title Social Mobilization and Networking Office Unit SGOD Effectivity Date Reports to Chief Education Supervisor, SGOD Page/s Position Supervised EPSII JOB SUMMARY To provide technical support in strengthening and sustaining relationships and collaboration of education partners and stakeholders, and mobilizing resources; and providing technical assistance to support special programs and projects towards increasing access to and enhancing the delivery of quality basic education. QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelor's degree in Education or its equivalent and completion of academic requirements for master's degree relevant to the job Experience 2 years experience in education, research, development, implementation or other relevant experience Eligibility RA 1080 Career Service (Professional) Appropriate Eligibility for Second Level Position Trainings 8 hours training B. Preferred Qualifications Education Experience Eligibility Trainings

15 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities RESOURCING (for Special Programs and Projects: e.g. Adopt a School Program, Funding Resource for School-Based training for teachers) Advocacy campaign programs Analysis of partners Final Draft of Partnership proposals Final Draft of MOA/MOU SUSTAINED PARTNERSHIPS Finalized Updates to stakeholders Report on Programs supported by Stakeholders (existing and New Ones) Final Report of Accomplishments of Programs supported by stakeholders Implementation of policies, standards, and guidelines for outcomes-focused resource mobilization Monitoring report with recommendations for improvement on the implementation of programs and projects focused on resource mobilization Prepare and implement advocacy campaign programs to increase awareness of stakeholders and gather resource support for basic education. Monitor progress and outcome of projects and partners to identify areas for continuous improvement and sustaining partnerships and submit report to the SDS. Prepare final draft of partnership proposals for recommendation to the SDS. Prepare final draft of Memorandum of Agreement/ Understanding for recommendation to the SDS. Finalize write up and provide updates to stakeholders on the status and progress of programs and projects to provide feedback and generate continuous support. Prepare and submit Report on Programssupported by Stakeholders (existing and New Ones) to the management of the schools division as feedback on the progress and status of the program as well as the resource requirements of school. Prepare and provide Final Report of Accomplishments of Programs supported by stakeholders to provide feedback and generate continuous support Monitor and ensure implementation of policies, standards, and guidelines for outcomesfocused resource mobilization to maintain the integrity and credibility of the schools division to its partners and stakeholders. Design approach and method for monitoring implementation of programs and projects focused on resource mobilization and submit report to management to provide feedback and generate continuous support. RESEARCH AND DEVELOPMENT Action research on utilization of educational resources Conduct action research on factors contributing to successful participation and provision of resources for school governance TECHNICAL ASSISTANCE Needs of Schools and Learning Center related to resources and support from stakeholders Interventions provided Documentation Report on the status of accomplishmentof Technical Assistance intervention Monitoring & Evaluation Tool Reports on Analyzed Monitoring Results Recommendations Provide Technical Assistance to schools and learning centres by responding to the identified needs of the schools and learning centers in relation to social mobilization and governance and operations

16 COMPETENCIES Behavioral Competencies Attitudes and Traits/ Aptitudes Technical Competence Management Competence Self-management (Personal Effectiveness) Interpersonal Effectiveness Thinking/Conceptual Skills Attitude Aptitude Management Leadership -Self-awareness and personal clarity -Proactive -Continuous self-improvement -Time management -Stress management -Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Conflict management -Networking -Partnership building -Negotiating -Influencing -Collaboration Understanding -Listening -Oral /Speak ing -Written Skills -Technical Writing -Presentation Skills -Facilitating skills -Non-verbal communication -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Decision Making -Judgment or Discernment -Innovation and Creativity -Resourcefulness -Objectivity -Intellectual Versatility Attention to detail Advocacy Accuracy Care and Concern Confidentiality Courtesy Cost-consciousness Integrity Persistence Quality Orientation Results-orientation Safety Consciousness Service Orientation Work Standards Adaptability Analytical Assertive Decisive Deference to Authority Diplomacy Energy Flexibility Honesty Initiative Organized Tenacity Planning Organizing Leading Delegating Coaching Managing Change Program/ Project Management Accountability Integrity/ Ethics

17 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Senior Education Program Specialist Salary Grade 19 Parenthetical Title Senior Education Program Specialist Office Unit SGOD/HRD Unit Effectivity Date Reports to Chief Education Supervisor, SGOD Page/s Position Supervised JOB SUMMARY To provide technical support in the implementation of a strategic HRD plan, operationalize the HRD systems, develop its components to suit local situation, and provide technical assistance to the schools division through the TA teams, in order to deliver quality and sustainable HRD services towards acquisition and development of competent personnel in the region. To provide technical assistance in the preparation of the HR strategic and operational plans of schools and learning centers, and of the units in the division office QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelor's degree in Education or its equivalent and completion of academic requirements for master's degree relevant to the job Experience 2 years experience in education, research, development, implementation or other relevant experience Eligibility RA 1080 Career Service (Professional) Appropriate Eligibility for Second Level Position Trainings 8 hours training B. Preferred Qualifications Education Experience Eligibility Trainings

18 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities HR STRATEGIC PLANS AND POLICIES PROFESSIONAL and CAREER DEVELOPMENT A. HR Development Plans Recommendations for policy formulation along HRD programs and their implementation based on research and benchmark study data HR management and development needs assessment and situation analysis findings HRD Plans for the staff of the Schools Division Office (SDO) and of School Heads in the Division. Results of assessment of professional and competency development needs of employees HR Development Plans (including professional and career development plans of employees) B. HR Development Interventions Calendar of Training and Development Programs (Annual) including SDO initiated programs Training and development program designs and packages Training and development programs conducted Career development programs Career Paths for teaching and non-teaching positions in the schools division office C. Scholarship and Professional Program Coordination Sourcing of Scholarship programs Candidate pool of scholars and final list of scholars Orientation of scholars Tracking and follow through on the scholarship programs and scholars Review and analyze researches, M&E Reports and identify HRD related issues and findings and submit recommendations for policy directions in the formulation on HRD programs and their.implementation. Conduct an assessment of the human resource development situation and needs of the Schools Division Office, schools and learning centers, to provide basis for HRD plans and programs. Coordinate the preparation of a Human Resource Development Plan for the Schools Division to ensure the availability of competent personnel in the schools division when needed. Determine professional and competency development needs of individual personnel in the schools division by implementing the system designed for such, in order to arrive at profiles on individual and group competency development needs. Implement system for preparing HR Development Plans (including professional and career development plans of employees) of personnel of the schools division. Determine the competency development needs of personnel in the Schools Division and identify those which can be responded to by training. Identify (internal and external) training providers (including NEAP-R), resource speakers and facilitators, and prepare contract for design and conduct of training. Prepare a Calendar of Training and Development Programs offering to division personnel to help them determine and schedule their attendance. Prepare training and development program designs and packages (may be from NEAP-R) to be offered regularly to schools division personnel. Conduct training programs (including career development programs) regularly offered to schools division personnel. Design Career Paths for teaching and non-teaching positions in the schools division office to guide personnel in their career goals setting and development. Build and maintain network of institutions providing opportunities for Scholarship Programs to get updates on offerings Disseminate to school division personnel opportunities for scholarships and accept applications. Coordinate the screening and selection of applicants with SDO management to arrive at a final list of scholars Coordinate with institutions confirmed scholars and documentary requirements to facilitate availment of the scholarship

19 D. Training and Development Records Operational TDIS : training and development records and reports and systems maintenance E. SUCCESSION and EXIT Succession Plan/ candidate pool for critical positions in the SDO Leadership Development programs for high potential employees Retirement programs Exit Interview Reports EMPLOYEES WELFARE TECHNICAL ASSISTANCE Assessment of welfare needs of employees Programs to respond to the welfare needs of various employee groups Reward and recognition programs concept and guidelines Monitoring of implementation of employee welfare programs Monitoring results of implementation of rewards and recognition programs TA reports on the needs of the SDO, schools and learning centers. TA interventions on identified HRD needs of schools division, schools, and learning centers Coordinate/ conduct orientation of scholar to ensure awareness of the conditions of the scholarship and expectations of the agency from the scholar Coordinate and maintain communication and moral support to the scholar (before, during, and after scholarship) to help them complete their scholarship. Monitor, evaluate and submit report on the status and progress of scholars, and the benefits of the scholarship programs to the agency. Coordinate the installation and ensure continuous operation and maintenance of the TDIS Supervise encoding of training records in the TDIS to ensure accuracy Guide the generation of reports and analyze data and its implications in order to provide management with information and feedback on the implementation of training and development n the schools division. Coordinate the implementation of succession planning system in order to create a candidate pool for critical positions in the SDO Coordinate the implementation of Leadership Development programs for high potential employees to build a pool of leaders in the SDO Coordinate the implementation of retirement programs for employees due for retirement to prepare them and the organization for the transition. Design and implement process for gathering data from resigning personnel to get feedback on factors that helped or hindered employees in the performance of his/her work and implications towards continuous improvement in the work climate and in the workplace. Design and implement process for gathering data on welfare needs of employees. Propose, design, and implement (upon approval), programs to respond to the welfare needs of various employee groups. Review, propose and coordinate implementation of reward and recognition programs Conduct monitoring and evaluation of employee welfare programs and submits report on status, progress, and impact to provide feedback to management. Conduct monitoring and evaluation of results of implementation of rewards and recognition programs and submit report on status, progress, and impact in order to provide feedback to management Provide Technical Assistance to schools and learning centres by responding to the identified needs in relation to HRD and other matters on governance and operations

20 COMPETENCIES Behavioral Competencies Attitudes and Traits/ Aptitudes Technical Competence Management Competence Self-management (Personal Effectiveness) Interpersonal Effectiveness Thinking/Conceptual Skills Attitude Aptitude Management Leadership -Self-awareness and personal clarity -Proactive -Continuous self-improvement -Time management -Stress management -Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Collaboration Understanding -Listening -Oral /Speak ing -Written Skills -Technical Writing -Presentation Skills -Facilitating skills -Non-verbal communication -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Innovation and Creativity -Resourcefulness -Objectivity Advocacy Care and Concern Cleanliness and Orderliness Confidentiality Courtesy Cost-consciousness Integrity Persistence Quality Orientation Results-orientation Service Orientation Work Standards Adaptability Analytical Assertive Decisive Diplomacy Energy Flexibility Honesty Initiative Organized Tenacity Human Resource Management Human Resource Development Employee Welfare Facilitating Group Process Planning Organizing Leading Delegating Coaching Managing Change Performance Management Program/ Project Management Accountability Integrity/ Ethics Vision/ Strategy Results Focus Judgment Passion/ Optimism Building teams Cares for/ Develops others

21 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Education Program Specialist II Salary Grade 16 Parenthetical Title Education Program Specialist II Office Unit SGOD/HRD Unit Effectivity Date Reports to Chief Education Supervisor, SGOD Page/s Position Supervised JOB SUMMARY To assist the Chief and Education Program Supervisors in maintaining systems and implementing its components in order to ensure delivery of quality and sustainable HRD services QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelor's degree in Education or its Equivalent Experience 2 years experience in education, research, development, implementation or other relevant experience Eligibility RA 1080 Trainings B. Preferred Qualifications Education Experience Eligibility Trainings (Career Service (Professional) Appropriate Eligibility for Second Level Position 4 hours relevant training

22 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities HR STRATEGIC PLANS AND POLICIES PROFESSIONAL and CAREER DEVELOPMENT Research and benchmark studies data HR Needs assessment and situation analysis data Gather data from reports, research findings and benchmark studies data as inputs to HRD needs assessment and findings as basis for HRD plans and programs. Assist in preparing report on HR development needs and situation analysis to facilitate by providing the facts and data gathered Assist in the preparation of a Human Resource Development Plan for the Schools Division to ensure the availability of competent personnel in the schools division when needed. A. Researches and Studies Data gathered of professional and competency development needs of employees Research inputs for curriculum of Programs for the various job groups of the schools division B. Training and Career Development Materials and Logistical Support C. Scholarship and Professional Program Coordination Training and career development manuals and handouts packaging Training and development materials produced Training and development programs logistical support Identified and screened scholars Registration of Participants in Courses Participants Confirmation and Attendance coordinated D. Training and Development Records Operational TDIS : training and development records encoding Provide technical support in identifying professional and competency development needs of individual personnel in the schools division, implementing the system designed for such, in order to arrive at profiles on individual and group competency development needs. Provide technical support in implementing system for preparing HR Development Plans (including professional and career development plans of employees) of personnel of the schools division. Customize training and career development manuals and handouts packaging to make it applicable to the SDO situation and requirements. Reproduce in print or electronic format training and development materials to be used as reference by participants. Prepare training venue and logistical requirements or coordinate venue arrangements to ensure a physical environment conducive to learning. Provide technical support in the screening and selection of applicants for scholarship by gathering additional data and coordinating acquisition of supporting documents as basis for final selection. Provide support in coordinating with institutions recommended scholars and documentary requirements to facilitate attendance and availment of the scholarship. Provide support in the registration of scholars in courses as needed. Assist in monitoring, evaluating and submitting report on the status and progress of scholars, and the benefits of the scholarship programs to the agency. Gather and encode data and maintain records on training participants and training and development activities using data capture tools and instruments designed for the system.

23 E. Employee Welfare Assist in gathering data on welfare needs of employees. Provide technical support in proposal preparation, design, and implementation (upon approval) of programs to respond to the welfare needs of various employee groups. Provide technical support in the review, proposal preparation and coordination of the implementation of reward and recognition programs Provide technical support in the conduct of monitoring and evaluation of employee welfare programs and submission of report on its status, progress, and impact in order to provide feedback to management. SUCCESSION and EXIT Records and Documents on performance in Leadership and Development programs for high potential employees Data gathered needed for Succession Plan/ candidate pool for critical positions in the SDO Records on Candidate portfolio and documents Information gathered from Exiting employees TECHNICAL ASSISTANCE Data gathered on the needs of the SDO, schools and learning centers with regard HRD. Inputs and technical support to TA interventions on identified needs of schools division, schools, and learning centers with regard HRD. Generate TDIS Records and Documents on performance in Leadership and Development programs for high potential employees to be considered in the candidate pool Gather data needed in the identification of high potential employees targeted to be part of a candidate pool for critical positions in the SDO Collect records and documents of personnel in the candidate pool to create a portfolio for candidates to be used as reference in the selection process. Assist in coordinating the implementation of retirement programs for employees due for retirement to prepare them and the organization for the transition. Gather data from resigning personnel to get feedback on factors that helped or hindered employees in the performance of his/her work and implications towards continuous improvement in the work climate and in the workplace. Assist in providing Technical Assistance to schools and learning centres by responding to the identified needs in relation to HRD and other matters on governance and operations

24 COMPETENCIES Behavioral Competencies Attitudes and Traits/ Aptitudes Technical Competence Management Competence Self-management (Personal Effectiveness) Interpersonal Effectiveness Thinking/Conceptual Skills Attitude Aptitude Management Leadership -Self-awareness and personal clarity -Proactive -Continuous self-improvement -Time management -Stress management -Management of personal resources -Building Trust -Understanding Others -Interpersonal -Rapport Building -Relationship Building -Working with teams -Collaboration Understanding -Listening -Oral /Speak ing -Written Skills -Technical Writing -Presentation Skills -Facilitating skills -Non-verbal communication -Learning to Learn -Conceptual skills -Critical thinking skills -Analytical thinking -Problem Solving -Strategic Thinking -Innovation and Creativity -Resourcefulness -Objectivity Advocacy Care and Concern Cleanliness and Orderliness Confidentiality Courtesy Cost-consciousness Integrity Persistence Quality Orientation Results-orientation Service Orientation Work Standards Adaptability Analytical Assertive Decisive Diplomacy Energy Flexibility Honesty Initiative Organized Tenacity Action Research Methods

25 Department of Education POSITION AND COMPETENCY PROFILE PCP No. Revision Code: 00 Position Title Education Program Specialist II Salary Grade 16 Parenthetical Title Education Program Specialist II Office Unit SGOD/School Management Monitoring and Evaluation Unit Effectivity Date Reports to Chief Education Supervisor, SGOD Page/s Position Supervised JOB SUMMARY To assist in providing technical support in implementing quality management systemsin the schools division office, the schools and learning centers and monitor adherence to standards and policies towards effective and efficient delivery of quality basic education To assist districts and schools/learning centers in the implementation of an M&E system to monitor their progress QUALIFICATION STANDARDS A. CSC Prescribed Qualifications Education Bachelor's degree in Education or its Equivalent Experience Eligibility RA 1080 Trainings B. Preferred Qualifications Education Experience Eligibility Trainings 2 years experience in education, research, development, implementation or other relevant experience (Career Service (Professional) Appropriate Eligibility for Second Level Position 4 hours relevant training

26 Key Result Areas (KRAs) Major Outputs Duties and Responsbilities QUALITY MANAGEMENT SYSTEM Data gathered and analyzed on quality assurance processes on: - School Planning - School Based Management - Implementation ofprograms & Projects Gather data and provide support in the preparation and submission of report of findings on implementation of quality assurance processes on: School Planning School Based Management Implementation of Programs & Projects as basis for continuous improvement. Validated reports on School Achievements and Learning outcomes Data gathered and analyzed on quarterly conduct of Division s monitoring of plans and programs Monitoring reports on the performance of the Schools Division along: - TA to schools and LCs - Equitable Distribution of educational resources to schools and LCs Report/Documents on best practices for sharing and benchmarking purposes ASSESSMENT Data gathered for M&E Report on the implementation of Division assessment program aligned to national assessment framework Data gathered for Report on Validated/Authenticated assessment strategies and tools for schools, classrooms and LCs use Data gathered for Report on assessment results for tracking progress and for grading purposes. Data gathered for M&E Report on the conduct of national, regional and Division assessment Data gathered for M&E Report on Organizational Effectiveness of the Division Assist in validating report on School Achievement and Learning Outcome by gathering data utilizing prescribed approach and method. Gather data as basis for M&E report on the performance of the Schools Division along: TA to schools and LCs Equitable Distribution of educational resources to schools and LCs Gather data and prepare report/documents on best practices with regard school management and governancefor sharing and benchmarking purposes. Gather data for M&E Report on the implementation of Division assessment program aligned to national assessment framework Gather data to validate and authenticate assessment strategies and tools for schools, classrooms and LCs use Gather data to assess result of tracking progress and for grading purposes. Provide assistance and support in the monitoring and evaluation ofthe conduct of national, regional and division assessment tests to identify issues and concerns arising and help improve the process. Provide assistance in implementing a process for monitoring and evaluating the organizational effectiveness of the schools division office and submit a report to document process and recommendations for continuous improvement.

27 SCHOOL COMPLIANCE TO QUALITY STANDARDS RESEARCH AND DEVELOPMENT Data gathered and analyzed for action research on factors contributing to successful implementation of programs and projects in schools TECHNICAL ASSISTANCE TO SCHOOLS AND LEARNING CENTER Data gathered for TA provision on: - Utilization of Assessment Result - Curriculum implementation and Localization - SBM Installation in all schools - Assessment of SBM Level of Practice - SBM M&E implementation in schools - Implementation of National and Regional programs & projects Utilization of assessment and evaluation of results of all programs and projects Information, Education and Advocacy Programs and Materials to Accreditation Standards Validated documents of schools requesting permit to operate Complete portfolio of documents of schools requesting to operate for submission to the regional office. Assist in the conduct of action research on factors contributing to successful implementation of programs and projects in schools to provide information for continuous improvement. Assist in the provision of Technical Assistance to schools and learning centres.