Alameda County Probation Department

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Oscar Sims
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1 Alameda County Probation Department 1

2 ACPD Probation Assessment Process Lack of use of evidence based practices Inadequate ability to collect, store and analyze data Lack of effective program evaluation strategies Outdated or nonexistent policy and standards 2

3 Probation Assessment Process Unable to report accurate recidivism rates due to inadequate collection, storage and analysis of data Service Providers have been chosen based on anecdotal evidence of reputation and previous experience Management structure doesn t allow for focused attention on data collection and evidence based analysis Must develop an evidence-based vendor evaluation system to ensure that service decisions impacting clients are based on data 3

4 Reorganization Goal Effective use of Evidence-Based Practices for improved outcomes Data driven client decisions to improve public safety Timely and efficient contracts for services Valid, consistent, current policy and standards 4

5 ACPD Reorganization Proposal Reorganization Includes: Background Investigations Internal Affairs 300+ Policies 4 manuals Employment (1400 Jobs) Housing Education Family Reunification Barrier Removal Substance use disorder Mental Health Dual diagnosis CCPEC Support (AB109) Best Practices Outcomes Scope of Language Program efficacy Reduced RFP contract time 5

6 ACPD Reorganization Proposal Reorganization Includes: Contract compliance Improve timeframes for contract development and award (CBO s) Produce demographic and recidivism statistics Increases reimbursement potential Juvenile probation claiming oversight Achieve measurable outcomes and ensure effective services Integrate data driven decision making 6

Evidence Based Practices 8 Principles of Effective Intervention: 1. Assess Actuarial Risk/Needs 2. Enhance Intrinsic Motivation 3. Target Intervention a. Risk Principle (Who) b.

7 Evidence Based Practices 8 Principles of Effective Intervention: 1. Assess Actuarial Risk/Needs 2. Enhance Intrinsic Motivation 3. Target Intervention a. Risk Principle (Who) b. Need Principle (What) c. Treatment Principle (How) d. Fidelity Principle (How Well) 4. Skill Train with Directed Practice 5. Increase Positive Reinforcement 6. Engage Ongoing Support in Natural Communities 7. Measure Relevant Processes/Practices 8. Provide Measurement Feedback (National Institute of Corrections, 2017) 7

8 ACPD Transformation- Reorganization Proposal

9 CHRISTIAN PEDROTTI ACTING DIRECTOR PROFESSIONAL STANDARDS UNIT (10 FTE) MARIANA DAILEY PROGRAM SERVICES COORDINATOR Alameda County Probation Executive Administration EXTERNAL COMMUNICATIONS DIRECTOR WENDY STILL, MAS CHIEF PROBATION OFFICER NICOLE LAWLESS ADMINISTRATIVE SECRETARY WEB DEVELOPER III LABOR ANALYST ESA EHMEN -KRAUSE ASSISTANT CHIEF PROBATION OFFICER KAREN BAKER ASSISTANT CHIEF PROBATION OFFICER FINA PEREZ EXECUTIVE PROGRAM COORDINATOR IAN LONG DEPUTY CHIEF PROBATION OFFICER JUVENILE FACILITIES STACEY WOOTEN DEPUTY CHIEF PROBATION OFFICER JUVENILE FIELD SERVICES MARCUS DAWAL DEPUTY CHIEF PROBATION OFFICER ADULT FIELD SERVICES NATASHA MIDDLETON LEGISLATIVE COORDINATOR (PROBATION SPECIALIST) (TAP) VACANT SUPERINTENDENT JUVENILE HALL JENIFER BROWN DENNIS BRADSHAW PAT HSU ADMINISTRATIVE FINANCIAL SERVICES DIRECTOR VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) VACANT SUPERINTENDENT CAMP SWEENEY SINDY GUINN-BEGLEY CRAIG EMMONS BEATRICE SPIKES ADMINISTRATIVE SUPPORT SERVICES EVIDENCE-BASED PRACTICES UNIT (4 FTE) BRIAN HOPSON ASSISTANT SUPERINTENDENT PAULYNNE JONES MYKEISHA LEWIS DEBBIE LICANO HUMAN RESOURCES/PAYROLL UNIT RESEARCH AND EVALUATION UNIT (6 FTE) JESSICA FORT DIRECTOR OF TRANSITIONAL AGE COORDINATOR/SB104 DIRECTOR RYAN MCCREARY ANTHONY VILLEGAS HALEH SOLTANI INFORMATION TECHNOLOGY UNIT POLICY AND STANDARDS COMPLIANCE UNIT (9 FTE) TITLE IV-E UNIT (5 FTE SHEREEN KHAN TRAINING UNIT RE-ENTRY SERVICES UNIT (6 FTE) Note: Yellow boxes represent new units and/or positions. PROGRAM DESIGN AND DEVELOPMENT UNIT (3 FTE)

Net FTE Change By Unit FY 2017-2018 FY 2018-2019 FY 2018-2019 Department Name FTE FTE Cost Increase (in millions) Professional Standards Unit 0* 0* $0.16 Policy and Standards Compliance Unit 9 9 $1.

10 Net FTE Change By Unit FY FY FY Department Name FTE FTE Cost Increase (in millions) Professional Standards Unit 0* 0* $0.16 Policy and Standards Compliance Unit 9 9 $1.69 Re-Entry Services Unit 6 6 $1.21 Program Design & Development Unit 3 3 $0.59 Title IV-E Unit 4 5 $0.88 Research and Evaluation Unit 6 6 $1.03 Evidence Based Practices Unit 4 4 $0.76 Fiscal, Contracts, Procurement, & Auditing Unit $1.97 New Management Positions 6 6 $1.38 Total $9.67 FTE using savings from vacant funded positions (15.7) (15.7) Net Increase 33.3 FTEs 34.3 FTEs *Reclassify existing positions 10

Probation Funding Available FY 2017-2018 (in millions) FY 2018-2019 (in millions) Budgeted Resources Available: Vacant Funded Positions $1.63 $1.63 Additional YOBG Revenue $1.25 $1.

11 Probation Funding Available FY (in millions) FY (in millions) Budgeted Resources Available: Vacant Funded Positions $1.63 $1.63 Additional YOBG Revenue $1.25 $1.25 Additional JJCPA Revenue $1.96 $1.96 Additional Title IV-E Revenue $0.82 $1.04 Additional SB 678 Revenue $0.64 $0.64 Incremental Resource Adjustments: Additional CA Prop 47 Revenue $0.20 $0.20 Additional CA Prop 57 Revenue $0.20 $0.20 Total Funding Available: $6.70 $6.92 AB109 Budget Request: $0 $

Vacant Funded Positions for Reorganization Current Job Title Number of FTE Funding Amount (in millions) Deputy Chief Probation Officer* 1 $0.26 Institutional Supervisor I 1 $0.

12 Vacant Funded Positions for Reorganization Current Job Title Number of FTE Funding Amount (in millions) Deputy Chief Probation Officer* 1 $0.26 Institutional Supervisor I 1 $0.16 Juvenile Institutional Officer Intermittent 0.64 $0.06 Juvenile Institutional Officer 0.07 $0.01 Probation Aide 1 $0.10 Senior Food Service Worker 1 $0.08 Senior Management Analyst 0.42 $0.06 Specialist Clerk I 9 $0.76 Transportation Worker SAN 1.57 $0.14 TOTAL $1.63 *Position moves from general fund to grant fund 12

Probation Reorganization Costs FY 2017-2018 (in millions) Reorganization Estimation: $6.35 $9.

13 Probation Reorganization Costs FY (in millions) Reorganization Estimation: $6.35 $9.67 FY (in millions) Probation Funding Available: $6.70 $6.92 AB109 Additional Funding Needed: $0 $2.81 Gap in Funding (with approved AB109 Increase): $0 $0 13

14 NEXT STEPS STAFFF HIRING PROCESS (180 DAYS) REQUESTS FOR PROPOSALS* (180 DAYS) DATA AND RESEARCH (180 DAYS) 14

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* PAID ON CLASSIFIED OR CERTIFICATED SUPERVISOR II SALARY PLANS

* PAID ON CLASSIFIED OR CERTIFICATED SUPERVISOR II SALARY PLANS 1.00 POSITIONS COMPENSATED ON NON-REPRESENTED SUPERVISOR- SALARY SCHEDULES Management Schedule rates apply to all position classes designated as management in accordance with Chapter 028.7 (Section 3540-354),