HUMAN RESOURCES BUREAU OF HUMAN RESOURCES
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1 HUMAN RESOURCES BUREAU OF HUMAN RESOURCES Main Phone Number: Fax Number: T. Dodie Garye, Chief of Human Resources Phone: Leadership of the Bureau Labor Relations Employee Relations Legislative Requirements Perquisites Moving Expenses Financial Disclosure Bureau's Budget Requests to Campaign and Hold Political Office Workforce Reduction Collective Bargaining Career Service and Collective Bargaining Grievances and EEO Keyria Collins, Assistant to the Chief Phone: Administrative Support to Chief Open and Distribute Mail Assist with New Employee Orientation Program (NEOP) Coordinate Purchasing Activities P-Card Approval Assist with Official Personnel Files COOP Coordinator Maintain Forms Service Pins Maintain Website Travel Arrangements Back-up to Unemployment Compensation SkillPro Coordinator Page 1 of 8
2 CLASSIFICATION / RECRUITMENT & SELECTION / STRATEGIC MANAGEMENT Dexter Bradham, Senior Management Analyst II - SES Phone: Dexter.Bradham@djj.state.fl.us Classification and Recruitment Manager Strategic Management Legislative Requirements People First (PF) Agency Liaison PF Issues/Resolution Agent Veterans Preference Workforce Reduction Lyn Avery, Personnel Services Specialist - SES Phone: Lyn.Avery@djj.state.fl.us CLASSIFICATION Coordinate Classification Activities Position Descriptions Organizational Charts Position Wage and Salary Studies Agency Reorganization People First Updates (Supervisor, Direct Reports, Org Codes, Role Codes, Groups, and Timekeeper) 411 Address Changes Classification Reviews Policy and Procedures Selena Boles, HR Analyst - SES Phone: Selena.Boles@djj.state.fl.us Coordinate Recruitment and Selection Activities Process HQ Personnel Action Request (PARs) PAR Compliance Reviewer Approve Requisitions (Job Announcements) Workforce Reduction RECRUITMENT & SELECTION Page 2 of 8
3 People First Updates (Management, PAR Liaison) Recruitment/Selection (con't) OPS Extension Letters of Employment for Immigration Coordinate HR Liaison Call Personnel Action Requests (PARS) Selena Boles - Headquarters / Residential Services Phone: Selena.Boles@djj.state.fl.us Joan Muller - Probation Services Phone: Joan.Muller@djj.state.fl.us Whitley Waymon - Detention Services Phone: Whitley.Waymon@djj.state.fl.us Keisha Willis, HR Analyst - SES Phone: Keisha.Willis@djj.state.fl.us Strategic Management Veterans' Preference Develop/Create/Update Policies and Procedures PAR Compliance Reviewer Legislative Requirements Dual Employment Back-up to Classification Back-up to Recruitment and Selection Develop Training Material STRATEGIC MANAGEMENT HR OPERATIONS Stephanie Holmes, Senior Management Analyst Supervisor - SES Phone: Stephanie.Holmes@djj.state.fl.us Deputy Chief, Operations Manager Benefits Administrator Coordinate New Employee Orientation Program (NEOP) People First (PF) Agency Liaison Page 3 of 8
4 Insurance Inquiries and Claims Processing Overpayment / Underpayment (Premium Inquiries/Letters/Reinstatements) Voucher Underpayment Requests and Refunds Overpayment for Pre-Tax Assist in Military Leave Cancellation of Benefits Coordinate Employee Death and Beneficiary Benefits Contract Manager Coordinate Vendor Appointments Harding Jones, Personnel Services Specialist - SES Phone: Harding.Jones@djj.state.fl.us PAYROLL Coordinate Payroll Activities Pay Issues / Special Payments / Audits Separation Compliance / Audits / Payout Complete Pay Additives and Special Pay Increase PARs Warrant Cancellations and On-Demands Overpayments and Underpayments Settlement Agreements (Payment and PAR Corrections) Back-up to Reports Back-up to Attendance & Leave Back-up to Safety Coordinator Trinessia Avant, Personnel Technician I - SES Phone: Trinessia.Avant@djj.state.fl.us Assists with Payroll and Attendance & Leave Activities Assists with Benefits Activities W-2 Distribution Missing W-4 Notification Direct Deposit Warrant Cancellations & On-Demands Settlement Agreements (Tracking) PF Changes and Corrections (Name, Social Security Numbers, etc.) Back-up to Workers' Compensation Assists with Salary Overpayments and Underpayments Back-up Retirement ATTENDANCE AND LEAVE Page 4 of 8
5 David Robinson, Personnel Services Specialist - SES Phone: David.Robinson@djj.state.fl.us Coordinate Attendance and Leave Activities Coordinate FMLA, FSWP and Sick Leave Donations Process Leave Transfers Leave Payout Compliance Correct Key Service Dates Timesheet Compliance Leave Payouts (FLSA and 24 Hour Annual) DMS Mass Loads Back-up to Drug Screening Administrator Military Leave Back-up to Payroll Safety Coordinator Lorna Jackson, Management Analyst II - SES Phone: Lorna.Jackson@djj.state.fl.us BENEFITS / RETIREMENT / WORKERS' COMPENSATION Coordinate Workers Compensation Activities Coordinate Retirement / DROP Activities Certification of Final Earnings (FC1) Assists with Benefits Activities FRS Notification Upon the Death of an Employee Drug Screening Administrator Back-up to Reports MISCELLANEOUS DEDUCTIONS Emily Reker, Contracted Employee (Capital Administration) Phone: FAX Emily.Reker@djj.state.fl.us Process all Miscellaneous Deductions Refunds for Post Tax Deductions Prepare Spreadsheet for FSECC Mass Load Page 5 of 8
6 EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION (AA) Aldrin Sanders, Senior Management Analyst II - SES Phone: Aldrin.Sanders@djj.state.fl.us EEO/AA Officer Sexual Harassment and Discrimination Concerns Americans with Disabilities Act (ADA) Administrator. Individuals with Disabilities (IWD) Plan Administrator. Hearing Officer Back-up to Career Service and Collective Bargaining Grievances and Employee Relations Sylvia Baker, Senior Management Analyst II - SES Phone: Sylvia.Baker@djj.state.fl.us EMPLOYEE RELATIONS / RECORDS MANAGEMENT Employee Relations and Records Manager Career Service Grievances Collective Bargaining Grievances/Agreements Americans with Disabilities Act (ADA) Employee Relations Employee Assistance Program (EAP) Performance Management Tuition Waiver Report Administrative Leave (Investigation) to DMS Back-up to EEO, Discrimination and Sexual Harassment SaTora Gomilla, Personnel Technician III - SES Phone: SaTora.Gomilla@djj.state.fl.us OCULUS System Administrator OCULUS Compliance and Maintenance Settlement Agreements (Compliance) Back-up Performance Management Reemployment Compensation RECORDS ADMINISTRATOR Page 6 of 8
7 Documentation Compliance (all PF Actions) Back-up to Public Record Request Back-Up to Employment Verification LaKay Allen, Senior Clerk - SES Phone: Lakay.Allen@djj.state.fl.us Public Records Request Subpoena Request Personnel File Reviews Property Inventory and Surplus Back-up to Employment Verifications Back-up to Disciplinary History Assists with Policies and Procedures Settlement Agreements (Seal and Update Files) Vacant, OPS Personnel Aide Phone: PUBLIC RECORDS EMPLOYMENT VERIFICATION Employment Verification Employment Employment Verification Relating to salary info for mortgages, personal Loans, etc. Loan Forgiveness Disciplinary History Back-up to Employee Records, Public Records Request and Personnel File Reviews Vacant, OPS HR Specialist Phone: REPORTS / WEBSITE / RETENTION Reports Website Maintenance Oculus Compliance File Retention Research and Analyses Process Review Back-up to Employee Records/Relations Page 7 of 8
8 OFFICIAL PERSONNEL FILES / RECEPTION Vacant, OPS Personnel Aide Create Requisition Files Phone: Customer Assistance Create Personnel Files on all New Employees Scan Personnel Files into OCULUS Alyssa Cunningham, OPS Senior Clerk (Part-time) Maintain Active/Inactive Personnel Files Phone: Pull all Term Files & Code Alyssa.Cunningham@djj.state.fl.us Assist Public/Staff with Personnel Files Page 8 of 8
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It is easy for employers to be overwhelmed by the various recordkeeping and retention requirements mandated by federal law. In many instances, employers also have to contend with additional requirements