-NOT PROTECTIVELY MARKED- -APPOINTMENTS- NOTTINGHAMSHIRE POLICE JOB DESCRIPTION (MIR) Detective Sergeant - Homicide Unit, MIR

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1 JOB DESCRIPTION Job title: Department/Location: Responsible to: Document Reader FCD - Homicide Unit, Major Incident Room (MIR) Detective Sergeant - Homicide Unit, MIR Date: July 2009 JOB PURPOSE To be a point of contact for all documentation entering the Incident Room and perform duties in relation to Document Reading within Major Crime and other key investigations as designated by the Senior Investigating Officer. To process, research and analyse information created on a HOLMES based investigation, marking up documents to guide the work of the Indexers. PRINCIPAL ACCOUNTABILITIES 1. To be committed to and participate in the Force PDR process and take responsibility for identifying your own professional and career development needs. 2. To assist in preparing and co-ordinating the setting up of the Major Incident Room at the outset of an enquiry. 3. Receive and read all Statements, Officer Reports, s and other documents submitted to the Incident Room, highlighting relevant intelligence and information to be indexed, raising any actions to be taken before forwarding on the Indexer. Endorse all documents with a summary and decide what further Actions will be raised to further assist the investigation. 4. To research and analyse data in order to identify areas to forward the investigation, marking up documents to guide the indexers. Where any line of enquiry is apparent give explicit instructions to raise an appropriate Action, assessing the priority of the Action. Assess this work once it has been completed to progress other lines of enquiry. 5. Comply with the principles of the Data Protection Act 1998 when dealing with all documentation.

2 6. Assess any security issues and prioritise the way in which documentation is handled. 7. Liaise with Enquiry Officers to ensure all actions have been completed correctly and changing the status of each action. 8. Responsible for keeping up to date on the current state of an Enquiry, with regular updates with the Office Manager / Deputy SIO/ SIO highlighting new developments. 9. Actively participate in all briefings held by the Senior Investigating Officer (SIO) or deputy SIO. 11. During enquiries, deal with telephone calls within the Incident Room from members of the public, ensuring that information is recorded accurately. Where necessary, assist with media coverage, dealing with telephone calls related to television appeals/programmes and ensure that all information is accurately processed. 12. Liaise with a wide variety of internal and external departments, individuals and agencies to obtain/pass information, clarify details and resolve any difficulties that may arise. Liaise with foreign forces regarding provision of a HOLMES service for other major enquiries/complaints as directed. DIMENSIONS Finance: N/A Staff: N/A Sphere of Activity: The post holder will contribute to the professional investigation of homicide and other major crimes supporting territorial divisions and in accordance with Force priorities and objectives. The Document Reader will process, research and analyse information created on a HOLMES based investigation, marking up documents to direct the work of the Indexers in setting up an appropriate HOLMES database to assist the enquiry. The post holder will work in partnership liaison with outside agencies. Other: The Document Reader is a proven investigator and reads in detail all documentation and marks all content to be indexed. This requires training on Holmes 2 and the manual action system.

3 ORGANISATIONAL/DEPARTMENTAL CHART Please see attached ACCOUNTABILITY Signature Date

4 PERSON SPECIFICATION Job Title: Department/Location: Document Reader Homicide Unit Date: January 2007 CRITERIA KNOWLEDGE AND EXPERIENCE Experience of working in an environment of investigation and evidencing proof to be used in a formal or legal process. Must possess a good working knowledge of investigative techniques, current legislation and national guidelines in respect of all crime-related matters. Experience of communicating with a wide range of people at all levels and producing structured documentary reports, statements etc Must have a working knowledge of the Data Protection Act and issues surrounding confidentiality of information. METHOD OF ASSESSMENT Form/ Form/ Form/ Form/ SKILLS AND ABILITIES Ability to communicate orally and in writing to all levels of staff and managers in a clear, concise and convincing manner. Ability to utilise Force computer systems, along with a working knowledge of Microsoft Office applications. Ability to work individually and as part of a team. Ability to analyse information and make decisions based on professional judgment and consideration of all relevant factors Must demonstrate good listening skills. Must be able to plan and organise workload and timetables and display a high level of motivation. EDUCATION/QUALIFICATION GCSE Grade C English Language or equivalent or previous experience of writing reports and correspondence. form

5 OTHER Must be committed to Equal Opportunities and possess a positive and sensitive approach to Police/Community Relations. Must actively embrace diversity issues. A full driving license and prepared to use own vehicle for business purposes or ability to arrange travel to locations throughout the county Must be willing to undertake training in the use of HOLMES 2 data base and Casualty Bureau function as required. Form/ ACCOUNTABILITY Prepared by;- J Lunn, HR Manager Signature Date: July 2009

6 Homicide Team DCI D.I. D.I. MIR DS Office Manager DS Receiver (variable) DC Document Manager (DS Action Manager, from a ) 4 x Document Reader 4 x Indexers 2 x Typists Research and Analytical Cell D.S. 2 x DC Analyst Researcher.