WSLHD Westmead Finance Divisional Structure- Update

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Oswin Rogers
6 years ago
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1 Newsletter: 205 Date: 11 July 2013 Distribution: All Reps WSLHD Contact: Lee Papas WSLHD Westmead Finance Divisional Structure- Update Attached for your consideration is the proposed organisational chart and an updated position description for the Business Manager which came to light through the USCC process on the 9 th of July The best way to constructively deal with these kinds of proposals is by taking into account the concerns of the group, agreeing on a way forward and then meeting with management to present that united position. Your organiser, Lee Papas, is available to facilitate such a meeting and I would encourage you to deal with the restructure in this way. Please forward all concerns via to lee.papas@hsu.asn.au, by the 19 th of July 8pm

3 Position Description * Reference Number: * Recruitment Type * Position Number * Position Title: Business Manager * Cost Centre: *Organisation Unit Westmead Hospital * Location: Westmead Hospital * Facility: Westmead Hospital

4 * Award: Health Managers (State) Award * Classification: HSM 3 * Treasury Code: Registration / Licence Requirements Specialty Code/s: Professional Category Primary Function Client Group Speciality Code * Vaccination Category: 01 Medical 02 - Nursing See Attachment for List of codes 1 Adult 2 Paediatric 3 - Mixed See Attachment for List for list of codes * Pre Employment Screening Check What pre-employment screening check is required for this position: National Criminal Record Check Working with Children Background Check Working with Aged Care Check * Responsible To: Finance Manager Westmead/Auburn Hospitals OR Commercial Manager/Accountant * Responsible For (staff): n/a

5 * Purpose of Position Provide financial, information and resource management support to managers within designated business portfolios/ units. Support the Finance Manager Westmead/Auburn Hospitals and/or Commercial Manager/Accountant by ensuring designated business portfolios/ units efficiently and effectively manage financial resources and budgets. This contribution will assist the facilities to meet their financial targets, obligations and KPIs. * Key Accountabilities Develop budget strategies for each business portfolio/ unit by identifying opportunities for expenditure containment and revenue generation and translating these into specific strategies and practices for dissemination and adoption. Ensure that the annual budget allocation in the business portfolio/unit is consistent with the direction of the Speciality. Monitor expenditure and revenue ensuring that the financial position is understood, progress of budget strategies is managed and corrective actions are recommended. Analyse financial information in a timely and accurate manner. Outline comparative performance, trends of expenditure and revenue in line with budget and activity plans. Undertake ad hoc reporting as requested by senior management. Develop the financial management skills of clinical and other managers at all levels across the business portfolio/unit. Produce routine reporting which correlate financial expenditure with FTE activity. Work closely with the Performance and Efficiency Department on episode funding so that the business portfolio/unit is able to manage financial performance on the basis of: o Funded and unfunded activity o Unfunded casemix complexity Produce and provide information on cost drivers and FTE by Award for trend analysis, scrutiny and corrective management. Implement monitoring mechanisms to ensure that activity is consistent with allocated targets and resource allocation. Manage the assets and equipment of the business portfolio/unit ensuring a proper and accurate asset register. Develop business cases for investment/ divestment of new/ existing services on behalf of the business portfolio/ unit. Using Position Control and other documents, review staff rostering practices within the business portfolio/ unit to ensure effective service provision with optimum costs. Facilitate cost effective procurement strategies for equipment and consumables by working closely with individual clinicians and HealthShare on the selection of equipment and consumables. Assist in the development of strategic plans for the Facility.

6 * Challenges / Problem Solving Manage competing demands for limited resources, in an ever-expanding service. Interpret trends, financial activity data from a variety of sources for analysis of the services and to project outcomes. The provision of information and analysis to managers in a timely and meaningful manner. Time management to effectively prioritise and maintain both routine and ad hoc tasks. * Communication Business unit/department director Finance Manager Westmead/Auburn Commercial Manager/Accountant Westmead/Auburn Finance Team Other stakeholders within the Local Health District may include: HealthShare NSW Local Health District Finance and Performance Department Human Resources * Decision Making The Business Manager will be required to be actively involved in decision making processes across the organisation relating to the application of financial management strategies. * Selection Criteria Demonstrated evidence of experience in financial or business management. Demonstrated high level interpersonal, negotiation and communication skills that support the primary business function of a large organisation. Demonstrated high level analytical skills using financial, statistical, human resources and management data systems to pro-actively improve business performance. Excellent written and oral communication skills, marketing and customer service skills applicable in both a technical and business context. Computer and systems literacy; particularly in Microsoft Office products and Oracle financials. Demonstrated time management and priority setting skills, proven ability to meet deadlines. Ability to work both within and team environment and independently. Relevant tertiary qualifications in management, business or accounting or extensive equivalent work experience at a hospital / health related area. * Position Dimensions

7 Appendices Appendix 1: Competency Framework Option to attach Appendix 2: Organisational Profile Option to attach Appendix 3: Organisational Chart Option to attach Appendix 4: Medical Board Information Option to attach Job Demands Checklist All NSW Health positions should be assessed as to their job demands. This form is to be completed in consultation with the manager/supervisor of the position being recruited to. The purpose of this form is to manage the risk associated with the position in relation to the occupant. It may be used to provide information about the position to a Health Professional required to perform a pre-employment medical assessment. Identification of possible risk can also assist with the development of a training plan for the occupant to ensure the risks are minimised. Frequency Key I = Infrequent - intermittent activity exists for a short time on a very infrequent basis O = Occasional - activity exists up to 1/3 of the time when performing the job F = Frequent - activity exists between 1/3 and 2/3 of the time when performing the job C = Constant - activity exists for more than 2/3 or the time when performing the job R = Repetitive - activity involved repetitive movements N = Not Applicable - activity is not required to perform the job Any entries not assigned a value will be automatically set to "N" Tick boxes for each box below PHYSICAL DEMANDS - DESCRIPTION (comment) Sitting - remaining in a seated position to perform tasks. Standing - remaining standing without moving about to perform tasks. Walking - Floor type: even / uneven / slippery, indoors / outdoors, slopes. Running - Floor type: even / uneven / slippery, indoors / outdoors, slopes. Bend/Lean Forward from Waist - Forward bending from the waist to perform tasks. Trunk Twisting - Turning from the waist while sitting or standing to perform tasks. Kneeling - remaining in a kneeling posture to perform tasks. Squatting / Crouching - Adopting a squatting or crouching posture to perform tasks. Leg / Foot Movement - Use of leg and / or foot to operate machinery. Climbing (stairs/ladders) - Ascend / descend stairs, ladders, steps. Lifting / Carrying - Light lifting & carrying kg. Lifting / Carrying - Moderate lifting & carrying kg. Lifting / Carrying - Heavy lifting & carrying - 16kg & above. FREQUEN CY I O F C R N

8 Reaching - Arms fully extended forward or raised above shoulder. Pushing / Pulling / Restraining - Using force to hold / restrain or move objects toward or away from the body. Head / Neck Postures - Holding head in a position other than neutral (facing forward). Hand & Arm Movements - Repetitive movements of hands and arms. Grasping / Fine Manipulation - Gripping, holding, clasping with fingers or hands. Work At Heights - Using ladders, footstools, scaffolding, or other objects to perform work. Driving - Operating any motor powered vehicle SENSORY DEMANDS - DESCRIPTION (comment) Sight - Use of sight is an integral part of work performance e.g. Viewing of X- Rays, computer screens. Hearing - Use of hearing is an integral part of work performance e.g. Telephone enquiries. Smell - Use of smell is an integral part of work performance e.g. Working with chemicals. Taste - Use of taste is an integral part of work performance e.g. Food preparation. Touch - Use of touch is an integral part of work performance. FREQUEN CY I O F C R N PSYCHOSOCIAL DEMANDS - DESCRIPTION (comment) Distressed People - e.g. Emergency or grief situations. Aggressive & Uncooperative People - e.g. drug / alcohol, dementia, mental illness. Unpredictable People - e.g. Dementia, mental illness, head injuries. Restraining - involvement in physical containment of patients / clients. Exposure to Distressing Situations - e.g. Child abuse, viewing dead / mutilated bodies. ENVIRONMENTAL DEMANDS - DESCRIPTION (comment) Dust - Exposure to atmospheric dust. Gases - Working with explosive or flammable gases requiring precautionary measures. Fumes - Exposure to noxious or toxic fumes. Liquids - Working with corrosive, toxic or poisonous liquids or chemicals requiring PPE. Hazardous substances - e.g. Dry chemicals, glues. Noise - Environmental / background noise necessitates people raise their voice to be heard. Inadequate Lighting - Risk of trips, falls or eyestrain. Sunlight - Risk of sunburn exists from spending more than 10 minutes per day in sunlight. Extreme Temperatures - Environmental temperatures are less than 15?C or more than 35?C. FREQUEN CY I O F C R N FREQUEN CY I O F C R N

9 Confined Spaces - areas where only one egress (escape route) exists. Slippery or Uneven Surfaces - Greasy or wet floor surfaces, ramps, uneven ground. Inadequate Housekeeping - Obstructions to walkways and work areas cause trips and falls. Working At Heights - Ladders / stepladders / scaffolding are required to perform tasks. Biological Hazards - e.g. exposure to body fluids, bacteria, infectious diseases. As the incumbent of this position, I confirm I have read the Position Description and Job Demands Checklist, understand its contents and agree to work in accordance with the requirements of the position. Employee Name: please print Employee Signature: Date: Manager s Name: please print Manager s Signature: Date: Signatures to come up when form is printed should not be seen on line when form is being completed.

Southeast Morris County Municipal Utilities Authority 19 SADDLE ROAD CEDAR KNOLLS, NEW JERSEY TEL FAX

Southeast Morris County Municipal Utilities Authority 19 SADDLE ROAD CEDAR KNOLLS, NEW JERSEY 07927 TEL 973-326-6880 FAX 973-326-9521 JUNIOR FINANCE CLERK Job Grade: O-1 RESPONSIBILITIES Duties include