NJOYN APPLICANT MANUAL

Transcription

1 NJOYN APPLICANT MANUAL 8/27/2014 Applicants A step by step guide on how to use the Njoyn system to apply for a position with SIGA. The information in this manual is to help you successfully apply for a position using the Njoyn applicant tracking system.

2 Table of Contents CREATING A PROFILE... 3 Uploading a resume... 4 To search the skill categories... 7 APPLYING FOR OPPORTUNITIES... 9 CANDIDATE WITHDRAW FEATURE... 9 UPDATING PROFILE INFORMATION CANDIDATE DOCUMENT MANAGEMENT NJOYN IMPORT LINKEDIN PROFILE Page 1 Revised July 23, 2012

3 Summary of what your profile will do for you: Keep track of the jobs you've applied to. Stay on top of your status with each job you've applied to. Maintain a current copy of your resume. Update your status ("Active" if you are still looking, "inactive" if you are not). Do I need to create a profile to apply for a job? Yes, you need to create a profile to apply for jobs on our website. It's fast and easy! Click Login, enter your address and click the hypertext link for new applicants. You'll be provided a form to fill out, including a place to specify your particular skills and a window in which to paste your resume. Once you've completed and saved your profile, a password will be ed to you from helpdesk.njoyn@cgi.com. You can use this password to access your profile at any time to apply for jobs online. Do I need an to create a profile? Yes, you will need a valid address to use the system and to receive communication through the Njoyn system. If you currently don t have an address, you can obtain one by visiting or other free public sites. Do I need to apply for a job to create a profile? No you do not need to apply for a specific job in order to create a profile. Once you are at the job listings page, you will see 'My Profile' at the top of the screen. Click on this and you will be brought to the login page. Follow the steps for creating, or updating, your profile. This will be saved in the system and as recruiters perform searches on the database they will immediately have access to your profile. For assistance please contact: SIGA HR Planning: (306) Hours: Monday Friday 8:30-12:00 & 1:00-5:00pm Njoyn Support: , Option 1 OR Candidate support: candidate.njoynhelp@cgi.com Page 2

4 CREATING A PROFILE Go to and click on Careers & click Current Opportunities. A listing of SIGA locations will appear. Click on the site you are interested in. Once your preferred location is selected, you will be taken to a Job Listings page where you can proceed to create your profile by clicking My Profile on the menu bar. On the Profile Login page log in under New Applicant if you are creating a profile or Retuning User. If you are a Returning User, type in your and username. You will be taken to your profile page see page 8. Page 3 Revised July 23, 2012

5 Enter your information, if you are a New Applicant, type a valid address and click Create Profile to proceed see page 4. UPLOADING A RESUME Note* Uploading your resume is a very important part of creating your profile. To upload your resume, you will need to perform the following steps: 1. On the Resume Upload page, click Browse to search for your resume and cover letter (retrieving the resume from where it s saved). 2. Choose the File Type from the drop down to indicate whether it is a cover letter, resume, transcript or other document. 3. You can upload more than one document, just be sure to indicate what type of document it is from the drop down 4. Once your resume is selected click Upload 5. Once your resume is uploaded, click Save & Continue Page 4

6 You will be taken to the Profile Registration page. Enter information under General Information Enter your , your First Name and Last Name, and City, Province and Telephone number. Education Enter the Highest Education Level Completed, the Name of Institution, and the Year Completed or Last Attended. Employment Experience Page 5 Revised July 23, 2012

7 Enter your Current Job Title and whether or not you have been Previously Employed by SIGA. If you were previously employed by SIGA, select the site where you worked). Employment Preferences 1. Select your Preferred Department from the drop down. 2. Choose your Desired Employment type from the drop down. 3. Enter the Date Available. Follow (DAY, MONTH, YEAR) format. 4. Enter your Willingness to Travel in numerical form. 5. Answer yes or no for Willingness to Work Shift Work and Work Evening/Weekends as well as the Willingness to Relocate. 6. Please choose yes or no to the global references statement. Indicate how your heard about SIGA using the Source Category* and Specific Source drop downs. Complete the Employment Equity (Voluntary Declaration) portion. Page 6

8 Skills Section There is a list of skills within each Category located in the drop down. 1. Select a category from the drop down skill so that it s highlighted in blue. 2. Select the number of Year s experience (from the year s field in the middle of the screen) relative to the skill. 3. Once the skill and years of experience have been selected, click the > to move the skill to the Selected Skills (right side). You may also select an alternate category to add other skills to your profile. TO SEARCH THE SKILL CATEGORIES Page 7 Revised July 23, 2012

9 You can search for skills in the Search Keywords area or you can click on the drop down to view the different categories; within each category is a set of skills. Choose the skills that apply to you. To remove a skill, click on the specific skill under selected skills on the right hand side that you wish to remove, once selected, click the < (arrow) to remove it. To edit the number of years experience: click the skill from the selected skills list that you wish to edit. Click the < (arrow) to remove the skill. Once the skill is edited, proceed to add the skill(s) as usual. To change the skills ranking order (denoted by the 1-15 on the far right side), click on a skill in the selected skills list and the up and down (arrows) to move the skill up and down the ranks. Resume/Employment. If you uploaded your resume at the beginning, it will appear in the large white text box at the bottom of the profile page. Agree to the statement and click, Save my profile. If your resume was not uploaded you can upload it once your profile is created by logging in. Page 8

10 Once your profile is saved a confirmation screen will appear. The Njoyn system will advise you that your profile has been successfully saved. You will receive an from helpdesk@njoyn.com containing a Njoyn password. You have now successfully completed your Njoyn profile! You can now update your profile at any time, manage your password, sign up for career alerts, upload a resume or cover letter and search SIGA job postings. APPLYING FOR OPPORTUNITIES You can apply for jobs by logging into your profile. To view employment opportunities click on Career Listing and click on the location you are interested in. Click on the job title to view the job posting. Review the job description. Scroll to the bottom of the job posting to answer the prescreening questions & click Apply for This Job. To confirm your application, click My Jobs on the top menu bar to view a listing of all your applications. Please Note: Only candidates selected for an interview will be contacted. CANDIDATE WITHDRAW FEATURE Page 9 Revised July 23, 2012

11 This feature allows candidates the ability to withdraw from a job competition directly from their My jobs page. On the My Jobs page a withdraw link has been added next to the previously applied jobs. Confirm that you would like to withdraw your application by clicking OK. You have successfully withdrawn your application. Page 10

12 UPDATING PROFILE INFORMATION Njoyn Applicant Manual *Note: Candidates can manage documents (resumes) by logging in (returning user) and clicking on Resume Upload (There will be a list of documents and a delete option). Under Returning User type your and password. On your profile page, you can use the top menu bar to make edits and/or updates. Candidates can edit profile information using the Njoyn menu options. If you have any questions or require assistance please call SIGA Human Resource Career Listing Activate your Job Notification alerts when specific career opportunities become available. My Career Alerts Select job categories and locations that interest you. As soon as a match is found, you'll be notified by and invited to visit our site to review the opportunity. You may reactivate the Alert and update your Profile at any time. Once you sign up for career alerts, Njoyn will immediately alert you of any new job postings you are interest in. Type in sites that you are interested in. Click on applicable job category. Click on save. My Profile This selection will allow you to update and edit your profile. My Jobs This selection will allow you to see jobs you have applied for. Resume Upload Page 11 Revised July 23, 2012

13 Upload resume and manage documents. Change Password This selection will allow you to change your password. We recommend that you change your password to something easy to remember. Help You will find common troubleshooting questions & answers. CANDIDATE DOCUMENT MANAGEMENT The Njoyn Document Management feature provides benefits to both candidates and recruiters. Candidates shall now have the ability to identify the document(s) type as well as the job the specific document(s) should be associated to. 1. When a candidate applies for a job, they will be prompted to upload and associate a document(s) for their application. 2. The candidate shall have the ability to either assign a previously uploaded file to the specified job, or upload a new file to be associated. a. Assign previously uploaded file: Select the document with the check box, then click Save & Continue. a. Upload a new file and assign: Browse and select document to upload, then click Attach. Select document from refreshed listed, then click save to assign. By clicking on Resume Upload you can access your prolife documents (resumes, cover letters, etc.). Resume upload houses all your profile documents. When you click on Resume upload, you have the option of deleting old files or any files you wish to discard. Click on Delete and confirm that you have deleted the document. NJOYN IMPORT LINKEDIN PROFILE Page 12

14 The Njoyn Import LinkedIn Profile feature allows candidates the ability to create a Njoyn profile using their current LinkedIn profile account. At the profile creation stage, this feature gives the candidate the option of importing their resume information directly from LinkedIn. After the candidate logs into LinkedIn and allows Njoyn performs this function by first sifting through certain parsed fields from the candidate s LinkedIn Profile and importing the information found in those fields directly to Njoyn. The candidate still needs to upload their resume. 1. Candidate will enter their address 2. Candidate will choose the country they are in (i.e. Canada) 3. Candidate will click on the check box to Import my information from LinkedIn 4. Candidate will click on the Create profile button 5. Candidate will upload additional files for applying for Jobs 6. A LinkedIn pop-up window appears allowing the candidate to enter their LinkedIn login credentials and allow Njoyn access to their LinkedIn profile 7. Njoyn will then pre-populate the available career profile fields with the candidates LinkedIn account information 8. Candidate continues to fill in their profile When a candidate begins the Njoyn profile creation process, they will be given the option to create a profile using their LinkedIn account. Candidate enters their address and clicks the LinkedIn Check Box Candidate will click on the Create profile button. Candidate will browse upload additional documents. Page 13 Revised July 23, 2012

15 A LinkedIn window appears allowing the candidate to enter their login credentials. After the candidate has created their profile, a recruiter will be able to see the candidate s plain text Resume in the Candidates Database. The recruiter Resume Tab, Skills Tab, and Education tab. Page 14