REPORTS TO: Individual Position

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Lawrence Eaton
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1 Staff JOB DESCRIPTION Form: HRF5005, Ver. 1, Revised 07/12/2013 DATE: 5/9/2018 POSITION #: FS9827 NAME OF INCUMBENT(S): JOB TITLE: Coordinator of Scholarships & Operations DIVISION: Office of Finance, Administration & Advancement DEPARTMENT Foundation : PAY REPORTS ESP-6 TABLE/LEVEL/GRADE: TO: FA STATUS: Please click the appropriate boxes that apply. Regular/Continuing Temporary/Limited Duration Full-Time (40 hrs/wk) Bargaining Unit: Non-Bargaining ESP Individual Position Pooled Position: Part-Time: Provisional/Grant Funded No. of Employee if this position is pooled. Hours/Week JOB SUMMARY: (This section should summarize the overall purpose ( mission ) of this job in 1-4 sentences. Briefly describe the primary reason the job exists at LCC.) Under the direction of the Executive Director, the Coordinator for Scholarships and Operations oversees the functions related to both Foundation and College scholarship awards, and Foundation operations and program fund expenditures and billings and assists with the development of the Foundation annual budget. Oversees grants awarded to, and by, the Foundation. Serves as the Foundation liaison to the Foundation Finance and Executive committees. Individual will be a member of the College-wide Scholarship team and be able to clearly articulate scholarship processes and policies within the Foundation. Maintains a high level of communications with donors, prospects, parents, students, volunteers, and LCC staff. Has knowledge of basic fundraising skills including cultivation and solicitation of donors. Works with Foundation staff to plan and host events. Able to work independently and in a team setting. Participate with the Foundation staff in creating new resources that will support LCC students and programs. DIRECT REPORTS: (If this is a supervisory position (authority to hire, assign, discipline, approve timesheets), list position #s of those supervised). Direct Report(s): Click here to enter position numbers. Use comma to separate ESSENTIAL DUTIES AND RESPONSIBILITIES: Identify and describe the essential duties and responsibilities, i.e., what actions are done and what are the expected results. Most jobs can be described using 5-10 statements. List in

2 priority order, beginning with top priority/must get done, with approximate percent for each (e.g. 20% 1. reconciles grant fund expenditures to balance monthly budget). Other duties, as assigned, are implicit in all position descriptions. % No Essential Duties and Responsibilities Responsible for Foundation and College Scholarship selection, maintenance, and compliance. Establishes scholarship timeline, processes, and makes changes to College/Foundation scholarships. Responsible for marketing of scholarships to internal and external audiences. Serves as the scholarship information resource and is able to clearly articulate scholarship processes and policies throughout the College and Foundation. Establishes guidelines for administering and reporting of scholarship expenditures. Prepares reports of all scholarship activity for the Foundation and College Business office. Chairs the College Scholarship Committee. Maintain communications with donors and actively work with donors and prospects with the goal of raising additional funds for scholarships and programs. Coordinates and participates in the College Wide Scholarship Work Team. Develops and maintains the College scholarship pages. Responsible for communication with applicants not receiving scholarships. Assists with the development of the Foundation annual budget. Coordinates Foundation budget, check disbursements, operations and funding request billings. Serves as liaison for the LCC Foundation Finance Committee and Executive Committee, providing reports (cash flow, endowed fund allocation and other financial and scholarship reports and data analysis) as needed. Prepares agendas, minutes and reports for the committees. Serves as liaison to the investment consultants. Provides back up for the Foundation database specialist and is familiar with the donor software and gift entry. Provides deposit backup for College Financial Services when necessary Assist donors and students with questions regarding scholarship contributions, applications, allocations and disbursements. Evaluates and approves scholarship exceptions. Responsible for the financial reporting and reconciliation of Foundation and College scholarship funds to the Executive Director of the LCC Foundation, Allocations committee, and Foundation Board of Directors. Provides annual analytic data pertinent to the scholarship awards and other analysis as needed. Coordination of program funds, funding requests and grants assigned to the LCC Foundation Office. Insures that program fund expenditures fall within the scope of the program fund. Provides program fund reconciliations and balances to department chairmen and deans. Develops tracking, disbursement integrity, reconciliation and reports for Foundation grants. Within the parameters established by the Foundation Executive Director serves as spokesperson regarding scholarship information and serves as a resource (both information and presentations) for LCC departments, LCC high school recruiters, LCC public relations, and community groups. CORE COMPETENCIES. Record the knowledge, skills and abilities necessary to perform the essential functions of this position. Provide descriptions of core competencies below (e.g. communication, customer service, decision-making, leadership, problem-solving, etc.). An incumbent or applicant must be able to demonstrate and results must be measurable. KNOWLEDGE: Technical, specialized, disciplinary, industry-specific and/or operational knowledge or understanding required in your job Knowledge of office procedures Knowledge of college systems Advanced computer software experience, word processing, spreadsheets, databases, college-related programs and the internet Knowledge of program requirements and prerequisites Knowledge of college student records, registration, budget, Banner Student System, R25, Service Requests and Argos Reporting Ability to master scholarship database software. Budgetary and financial knowledge to understand Foundation operations and investments, scholarship allocation process and assist Finance Committee. Thorough knowledge of opportunities at and within LCC.

3 COMMUNICATION/INFLUENCE: Requirements for listening, verbal communication and/or written communication with others, and/or for educating, training, persuading, serving and/or otherwise influencing customers. Ability to communicate with administrators, faculty, students, and other support staff both verbally and in writing Advanced written communication skills Professional telephone communication skills Ability to interact effectively with college personnel, students, and the general public Strong social and interpersonal skills needed in working with and communicating to donors, students, staff, faculty and administrators Ability to articulate decisions and processes to diverse stakeholders Ability to clearly articulate message, deliver message and mission, both in non-verbal and verbal communication styles PROBLEM SOLVING: Thinking required by the job for evaluating, analyzing, creating, and reaching conclusions and the need to identify obstacles and develop applicable solutions. Ability to plan, prioritize, problem-solve, analyze, make decisions, and balance multiple tasks on a continuous basis and under time constraints Ability to learn new systems and processes Strong critical thinking skills Assist students, administrators, and faculty with problems and give direction LEADERSHIP: Required ability to manage people, department(s) and/or operations and/or provide guidance/counsel to others. Managing work load and office in a fast-paced environment especially when administrators are not present Ability to be flexible and maintain composure in an environment of changing priorities and developing systems Customer centered focus Ability to host event in a leadership capacity Ability to represent the Foundation in a variety of situations OTHER: Other applicable skills and abilities not mentioned above. Ability to meet the needs of others Detail oriented with the ability to think and plan in a long-range strategic manner Ability to organize tasks and assignments Ability to work independently and as a team member Assure confidentiality of student, administrators, and faculty records and correspondence EDUCATIONAL/EXPERIENCE REQUIREMENTS: Identify the education and/or equivalent combination of education and experience, plus additional specific years of experience, certifications, licenses and/or special training required to perform the essential functions of this job. Bachelor s degree or an equivalent combination of education and demonstrated related work experience required. Advanced experience working with Windows-based computer application (Word, Excel, Access, PowerPoint, Microsoft Publisher, Outlook) products, and database programs. required. Customer service experience required. Experience in budgeting, bookkeeping, and accounting required. Five (5) years related work experience in business and organizational support functions to include office management and event planning and organization, preferred. Experience creating written materials for publication, such as brochures, preferred.

4 Familiarity with grant processes and reporting, preferred. PHYSICAL AND MENTAL REQUIREMENTS: Complete the physical and mental demands on the attached ADA Checklist that must be met to successfully perform the essential functions of this job. Mobility around the LCC campus is a normal part of the position s functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Go to the ADA Checklist. WORK ENVIRONMENT: Complete the work environment characteristics on the attached ADA Checklist that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Go to the ADA Checklist. Incumbent s Name (if any). Supervisor s Name Dean/ELT s Name Incumbent s Signature* Supervisor s Signature* Dean/ELT s Signature Note: Signature means approval, otherwise return for signatures. HR Rep Human Resources Rep. Signature Note: Position description to be reviewed annually, upon posting or transfer of person or position.

5 Lansing Community College ADA Compliance Job Description Checklist The immediate supervisor is responsible for completion of this form. Fill in more information as needed that apply to the essential job duties of the attached job description. Position #: Enter Position #. : Click to enter a date. Supervisor s Position #: Enter position #. Materials Used: Standard Office Equipment: Computer keyboard, mouse, screen (either desktop or laptop) Various software (spreadsheet, word-processing, web-base, other media) Telephone, blackberry, fax Others, please list: Standard Trades Equipment: Carpentry Electrical Plumbing Others repair/maintenance tools, please list: Mental Functions: Auditory Functions: Visionary Functions: Comparing (compare/contrast data, people, things) Synthesizing (combine data, concepts, interpretations) Computing (math calculations or carrying out formula operations) Compiling (gathering, classifying, evaluating data, people, things) Talking (express ideas, thoughts, languages, conveying details, accurately, loudly, quickly) Paper and Pencil/pen Projector and Screen Copier. collator, reproduction Copying (entering, posting, transcribing data) Analyzing (examine, test data, present alternative actions) Hearing (receive details through oral communication, make fine differences in sound with other sound interference e.g. running machines, other people) Near acuity (at 20 inches or less when minute accuracy is essential) Far acuity (more than 20 inches when day and night/dark conditions are essential) Depth perception (3 dimensional vision, judge distances, space) Color vision (distinguish colors) Field of vision (up-down and right-left) Smell and Tasting Functions: Flavors & odors (distinguish similarities, differences, intensities, qualities using tongue & nose) Movement, Strength, Repetition Functions: Climbing Kneeling Reaching Balancing Crouching Grasping Stooping Crawling Picking/Typing/Keyboarding Sedentary (exert up to 10 lbs of force to lift, carry, push, pull, move objects; sit most of the time) Light (exert upt to 20 lbs of force to lift, carry, push, pull, move object; walk/stand occasionally) Medium (exert lbs of force, walk/stand frequently) Heavy (exert lbs of force, walk/stand routinely) Very Heavy (exert over 100 lbs of force, walk/stand routinely) Environmental Conditions: Weather (rain, snow, wind) Extreme cold (inside, outside) Extreme heat (inside, outside) Vibrations Hazards (fumes, odors, dust, toxic chemicals, allergens, Extreme noises

6 Confined/restricted spaces Based upon Hazards (fumes, odors, dust, toxic chemicals, allergens, poor ventilation, shock)

REPORTS TO: Individual Position

REPORTS TO: Individual Position Staff JOB DESCRIPTION Form: HRF5005, Ver. 1, Revised 07/12/2013 DATE: 3/17/2017 POSITION #: FA9649-FA9664 NAME OF INCUMBENT(S): JOB TITLE: Academic Success Coach DIVISION: Office of Diversity and Inclusion