NUFFIELD DEPARTMENT OF CLINICAL NEUROSCIENCES NUFFIELD DIVISION OF ANAESTHETICS UNIVERSITY OF OXFORD

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1 JOB TITLE: Trials Assistant GRADE: University support staff grade 3 ACCOUNTABLE TO: Trial Coordinators SALARY RANGE: 17,111-19,743 TERM: Fixed term 1 year with possibility of extension Background The University of Oxford is one of the world's leading higher education institutions undertaking teaching and research across a very wide range of academic subjects, to the highest international standards. The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching. Medical Sciences is the largest academic division in the University of Oxford. The newly formed Nuffield Department of Clinical Neurosciences is one of the clinical academic departments within the Medical Sciences and comprises four sections: Clinical Neurology, the Nuffield Division of Anaesthetics (NDA), the Nuffield Laboratory of Ophthalmology (NLO) and the Centre for Functional MRI of the Brain (FMRIB). The offices and research facilities of the Nuffield Division of Anaesthetics are based in the John Radcliffe Hospital. The academic section makes a significant contribution to the teaching of anaesthetic practice to clinical students as well as to postgraduate teaching. There is also a cluster of DPhil students based in the division. NDA also runs a successful course for preparation for the FRCA examination and has a medical simulation suite used to train a wide range of healthcare practitioners. In addition to the teaching activity the academic division has an international profile in running large-scale clinical trials, as well as having research groups for Pain Imaging Neuroscience; Pain; Cardiovascular Physiology and Pharmacology research; Respiratory Physiology and Respiration. JOB SUMMARY We are looking for an enthusiastic and organised individual to join a team working in trials in intensive care units across the UK. The post-holder will provide clerical and secretarial support to the trial team and assist in all aspects of trial co-ordination. Excellent communication skills are required, as is meticulous record keeping. Intensive Care Units (ICUs) collaborating in our research return study data to the trial office. The post holder will assist trial co-ordinators within the group in co-ordinating data collection from ICUs, and carrying out some data entry and data scanning. Full training will be provided but ability to follow detailed instructions is essential. Key to the success of the trial groups is the smooth flow of data within the studies from ICUs around the UK to the trial office. This will involve ordering supplies and making delivery

2 arrangements by telephone and . The post-holder must have the ability to communicate clearly both verbally and in writing, and have excellent organisational skills. The post-holder will be a valued member of the team and contribute to the success of the projects. PURPOSE: LOCATION: The purpose of this post is to support the smooth running of the research group s studies. The post is currently based in the Kadoorie Centre for Critical Care Research and Education at the John Radcliffe Hospital, Headington, Oxford. SPECIFIC RESPONSIBILITIES 1. Carry out secretarial and clerical duties as required by the trial team. 2. Deal with internal and external queries from suppliers and ICUs by letter, telephone, fax or Deal with correspondence, telephone calls and enquiries. Sorting and distributing mail to appropriate members of staff. 4. To use various trial databases to enter and retrieve data. 5. To ensure timely distribution of questionnaires to meet follow-up time frames. 6. Collate, photocopy and file records carefully to ensure ease of extraction. 7. Work within and follow established standard operating procedures relating to data coordination and general record keeping. 8. Ensure stationery stocks are maintained and ordered when necessary. 9. Keep trial office tidy at all times by ensuring stock put away once arrived, with all items clearly labelled for easy retrieval. 10. Assist in the co-ordination of travel and venue arrangements associated with training days and meetings 11. Prepare documentation/supplies for sending to collaborators. 12. Respond in helpful courteous manner at all times. 13. Liaise with other departments within the University and the Oxford Hospitals. This job description should be regarded only as a guide to the duties required and is not intended to be definitive. It may be reviewed in the light of the changing circumstances following consultation with the post holder. The job description does not form part of the contract of employment.

3 Staff Person Specification Requirements of Applicants GRADE : University Support grade 3 AREA : Nuffield Division of Anaesthetics DESCRIPTION : Trial Assistant HOURS : Full time 36.5 per week REQUIREMENTS ESSENTIAL DESIRABLE Education / qualifications Previous experience Personal Characteristics Skills and knowledge Good standards of general education including written and spoken English Experience of using administrative and clerical skills in an office environment. Using the telephone to communicate with patients/staff etc. Proven organisational skills. Ability to keep meticulous (accurate and orderly) records. Ability to work systematically and follow detailed instructions. Ability to follow through on a task until completed. Confident and friendly telephone manner. Fully proficient in Microsoft computer packages (Word, Excel, Powerpoint). Hold a European Computer Driving Licence Previous experience of working in research environment

4 Experience of using databases for data storage & retrieval. Able to use and the Internet.

5 Application Procedure For further details contact quoting reference no HA0064 Candidates should send a letter of application and a CV, along with the names of 2 referees, to the NDA Administrator, Nuffield Division of Anaesthetics, University of Oxford, Modular Building, John Radcliffe Hospital, Oxford, OX3 9DU; or to anaesthetics@nda.ox.ac.uk Closing date: Midday Friday 4 th February 2011 Interview date: Friday 11 th February 2011 All appointments are subject to (i) the return of a completed medical questionnaire which is acceptable to the University, (ii) the provision of original documentation which indicates your right to work in the UK, and (iii) the completion of an initial probationary period of six months. The University reserves the right to screen individuals for employment. Any such screening would be discussed with an individual in advance of its taking place. Pay and Benefits For a full-time appointment, the annual holiday entitlement will be 38 days (including 8 public holidays). The appointment is subject to satisfactory completion of a six month probationary period. The age of retirement for university appointments is 65. Staff are eligible to join the Universities Superannuation Scheme (USS), which provides a pension and lump sum based on length of service and final salary; the employee contribution rate is currently 6.35% of basic salary. Almost everyone is eligible to join and, subject to the Statement of Pensions Policy which is issued with letters of appointment, all new staff are automatically treated as members unless they give notice in writing to say they do not wish to take part in the scheme. The University has a generous maternity leave scheme and also offers paternity leave to expectant fathers and partners, and adoption leave. It offers subsidised nursery places, a holiday play-scheme, and tax and National Insurance savings schemes. For further information see Working for the University of Oxford As well as pay and other benefits such as generous holidays and an excellent pension scheme, we may be able to help you with: Training We train our staff, both in the skills needed for starting the job, and to help them develop afterwards. If you don t have all the skills we are looking for (e.g. computer packages), but you know that you are a quick learner, it s worth asking if training might be available. Working hours We may be able to be flexible about working patterns to help you combine work with responsibilities at home. Even for full-time jobs, we can often adjust starting and finishing times, or even sometimes consider term-time-only working: if this is important to you, let us know.

6 Disability If you have a disability, we have specialist staff who can help you to start and stay in work. Childcare We have several subsidised nurseries for under-fives, a holiday play scheme, tax and national insurance savings schemes, and are looking to expand our facilities. For further information see Parenting As well as providing childcare facilities, we have generous maternity, paternity and adoption leave schemes to help new parents on our staff. Cultural and religious needs We respect the cultural and religious lives of our staff. If you need time away from work, or special facilities, and can give plenty of notice for arrangements to be made, this will always be considered. Travel arrangements We offer an interest-free season ticket loan scheme for bus or train season tickets. Annual passes for Oxford Bus Company routes are available at discounted rates. Use of University facilities All University staff can use the study facilities provided by University libraries and museums; join the University Club, a sports and social club which has its own bar, café, and reading room; and make use of the University Sports Complex and the Pulse fitness centre. Discounts A number of discounts are available to University staff e.g. for insurance, holiday travel, and computer equipment. Equal opportunities at the University of Oxford As an Equal Opportunity employer, we positively encourage applications from people of different backgrounds. All our jobs are filled in line with our equal opportunities code of practice, which helps us make sure that men and women, people of different races, and those with disabilities are all treated fairly. POLICY STATEMENT The policy and practice of the University of Oxford require that all staff are afforded equal opportunities within employment and that entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of his or her sex, marital status, sexual orientation, racial group, or disability. If you have any questions about equal opportunities at the University of Oxford, please visit our web-site at Data protection All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 1998 and the University's Data Protection Policy.