Western Rockies Federal Credit Union POSITION DESCRIPTION

Transcription

1 Western Rockies Federal Credit Union POSITION DESCRIPTION POSITION TITLE: Accounting Associate CLASSIFICATION: Full Time DEPARTMENT: Finance and Accounting APPROVED BY: President/CEO REPORTING RELATIONSHIPS POSITION REPORTS TO: POSITIONS SUPERVISED: Director of Finance and Accounting None MISSION STATEMENT As a credit union team member, each associate is expected to receive members in person and by telephone, to provide general credit union information to actively cross-sell credit union products and services and is responsible for superior service to the membership. Associates will always keep member s transactions and other credit union business in strictest confidence. Associates will support the credit union mission statement. POSITION PURPOSE Responsible for analyzing and reconciling detailed Credit Union accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Posts and verifies monthly expense reports submitted by employees. Performs related clerical duties. ESSENTIAL FUNCTIONS AND BASIC DUTIES 1. Assumes responsibility for the accurate and timely completion of assigned accounting functions. a. Reviews source documents and records daily and monthly transactions. b. Computes figures and prepares recurring account statements. c. Posts a number of transactions to the appropriate general ledger account. d. Reconciles general ledger accounts as assigned daily, monthly, quarterly and annually as applicable. e. Performs miscellaneous filing/sorting of checks, journals, daily write-ups, etc. f. Picks up and sorts mail for the accounting department on a daily basis.

2 g. Completes required records and reports such as expense reports for staff members. Files the expense invoices with copy of check in accounts payable files. h. Gather, audit and post corporate card related transactions to the appropriate general ledger accounts. i. Completes accounting functions in accordance with established Credit Union policies and procedures. j. Receives invoices for services provided to the Credit Union and writes checks for payment of these invoices on a weekly basis and on the last day of the month. Maintains all applicable files on payments to our vendors. k. Investigates problems that vendors or company representatives have with obtaining payment for bills. j. Review our daily check reports, process stale dated checks and complete applicable letters. k. Pull the check listing reports daily, verify that the two daily report totals match, process voided checks and retrieve missing check stubs for all branches. Give all check stubs at the end of the month to the accounting department. l. On a quarterly basis, give the checks not issued register along with dividend checks to the appropriate staff member. m. Reconcile outstanding checks. Produces appropriate material to determine action needed, for any checks written that remain as outstanding on the Credit Union s books after 90 days, corresponding with internal system check voids. n. Post and review prepaid expenses from GL ACCRUAL POST report. o. Maintains copy of monthly depreciation and asset listing and balances to the trial balance. Completes fixed asset process on a monthly basis. p. Maintain our monthly accounts payable, prepaid and fixed asset spreadsheets. q. Control records retention and shred records as available. r. Prepare 1099 MISC related for sole proprietorships we pay over $ and 1099 INT related for redemption of bonds for non-members. s. Review our clearing liability accounts daily and reconcile accordingly. t. Post and reconcile our monthly overdraft share accounts balance. u. Assist the accounting depart with various daily reports, gathering information and reviewing balances on our share and loan portfolio. v. Gathers, researches, verifies, and documents audit information such as our monthly loan and share file maintenance reports. Follows up on missing or incomplete items. w. On a monthly basis, save and organize various Symitar share and loan reports we utilize in various ways. x. Inputs data into current computer programs and keeps spreadsheets up-to-date. y. Develops spreadsheets within current software to provide report information as required. z. Presents a professional image in both appearance and conduct while representing the Credit Union. aa. Maintains thorough knowledge of all Credit Union products and services.

3 bb. Reviews periodically, security procedures and maintains high awareness of actions to take during and after criminal attack or any other emergency situation. 2. Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies. 3. Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management. a. Maintains regular contact with other departments to obtain information and/or to correct transactions. b. Assists accounting personnel as needed. c. Keeps management informed of area activities and of any significant problems. Reports the status of all account reconciliations to the Controller. d. Attends and participates in meetings as required. 4. Assumes responsibility for related duties as required or assigned. a. Ensures that work area is clean, secure, and well maintained. b. Completes special projects as assigned. PERFORMANCE MEASUREMENTS 1. Accounting documents, records, and reports are accurate, current, and timely. 2. Accounting errors or discrepancies are promptly discovered and resolved (or referred). 3. Good communication and coordination exists with Credit Union personnel. Assistance and support are provided as needed. 4. Management is appropriately informed of area activities. 5. Accounting functions are completed in accordance with established standards, policies, and procedures. QUALIFICATIONS EDUCATION/CERTIFICATION: REQUIRED KNOWLEDGE : EXPERIENCE REQUIRED: SKILLS/ABILITIES: Associates degree in Accounting or 2 years of equivalent accounting experience. Credit Union experience preferred. Additional accounting or bookkeeping coursework preferred. Knowledge of basic accounting concepts and procedures including account reconciliation. Knowledge of related computer applications. One to two years of previous accounting experience required. Well organized and detail oriented. Proactive thinking skills. Good math skills. Good attention to detail and accuracy.

4 Cooperative and willing to assist others. Able to use PC, calculator, and other basic business machines. EDUCATIONAL COURSES REQUIRED (Within 6 month probationary period of hire date): Staff Training and Recognition Program (STAR) courses as follows: Core Modules: Credit Union Orientation Member Relations Security Accounting Modules: Basic Accounting Accounting for Credit Unions Credit Union Financial Analysis PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION TALKING: AVERAGE HEARING: REPETITIVE MOTIONS: AVERAGE VISUAL ABILITIES: PHYSICAL STRENGTH: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly. Able to hear average or normal conversations and receive ordinary information. Movements frequently and regularly required using the wrists, hands, and/or fingers. Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery. Sedentary work; sitting 50% of the time. Exerts up to 25 lbs. of force occasionally. (Almost all office jobs.) WORKING CONDITIONS NONE: No hazardous or significantly unpleasant conditions (such as in a typical office). MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION REASONING ABILITY: MATHEMATICS ABILITY: LANGUAGE ABILITY: Ability to deal with a variety of variables under only limited standardization. Able to interpret various instructions. Ability to perform basic math skills, use decimals to compute ratios and percents, and to draw and interpret graphs. Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias. Ability to prepare memos, reports, and essays using proper punctuation, spelling and grammar. Ability to communicate distinctly with appropriate pauses and emphasis; correct punctuation (or sign equivalent) and variation in word order; using present, perfect, and future tenses.

5 INTENT AND FUNCTION OF JOB DESCRIPTIONS Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part of any effective compensation system. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.