JOB DESCRIPTION PROFESSIONAL POSTS

Transcription

1 U N I T E D N A T I O N S C H I L D R E N 'S F U N D JOB DESCRIPTION PROFESSIONAL POSTS CASE NUMBER: PHI10004 PAT NUMBER: POST TITLE: Fundraising Officer (Corporate Alliances) Generic JD Code: IMIS JD Number: ICSC CCOG Code: UNICEF Code: CLASSIFIED LEVEL: PROPOSED POST LEVEL: NO-2 DATE CLASSIFIED: SECTION/DIVISION: Private Fundraising and Partnerships (PFP) DUTY STATION: Manila, Philippines SIGNATURES This is to certify that the contents are correct and complete and that the duties and responsibilities described are required in the organizational unit for the proper accomplishment of the functions. Michelle Borromeo, Fundraising Specialist Supervisor Name and Title ORIGINAL SIGNED Michelle Borromeo, Fundraising Specialist Head of Section Name and Title ORIGINAL SIGNED Vanessa Tobin, UNICEF Representative Head of Office Name and Title ORIGINAL SIGNED DATE PREPARED: 1 December 2008

2 1. ORGANIZATIONAL SETTING a) REPORTS TO: (Indicate post - (by job title and level) - to which this position reports.) Fundraising Specialist, NO-3 (PAT # 59901) b) RESPONSIBILITY FOR WORK OF OTHERS (Indicate the number, title and level for whose work the post is responsible.) Title Level Number None. c) ORGANIZATION CHART (Indicate the IMMEDIATE SECTION where the post is located showing the supervisor, subordinates and all other related posts. Note only the officially approved organization chart established in the budget process will be utilized for identification of the post's position within the office structure.) (FT-NO-3) (Fundraising Specialist) (FT-GS-5) (Administrative Assistant) (FT- NO-2) Fundraising Officer (Corporate Alliances) (FT- GS-5) Fundraising Assistant (Prospecting Appeals) (FT-GS-5) Fundraising Assistant ( Pledge & Houselist) (FT-NO-2) Sales Development Officer (FT- GS7) Sr. Sales Assistant 2. PURPOSE OF THE POST (Describe the purpose of the post) Under supervision of Fundraising Specialist (Chief of Section), to develop, implement, and evaluate all corporate partnerships and fundraising activities in order to support existing programs and raise funds to support UNICEF Philippines Country Office. FORM UNICEF 309 (1/2000) (Page 2 of 5)

3 3. MAJOR DUTIES AND RESPONSIBILITIES (Describe in order of importance what is does and how it is done. Do not exceed more than major duties. Indicate the percentage of time devoted to each duty or responsibility. Do not include duties of less than 5%.) Approx. (%) 30% 1. Assess and identify potential corporate partners for UNICEF fundraising in the Philippines. Identify opportunities to expand existing corporate partnerships as well as develop and maintain new ones. All corporate fundraising must be done in accordance with relevant policies and guidelines. 25% 2. Develop corporate fundraising strategies and implementation of various relevant activities, i.e. corporate philanthropy, special events, etc. in close consultation with Fundraising Specialist. 20% 3. Assist in managing overall corporate fundraising data and information. Prepare and maintain updated records and reports on a periodic basis and contribute to the preparation of the annual budget and work plan. 20% 4. Carry out administrative and operational tasks for fundraising activities, including obtaining clearances and approvals from PFP/HQ, in coordination with the Regional Support Centre, PFP. 5% 5. Perform other duties, as required. 4. WORKING CONDITIONS (Do the duties of this post involve frequent traveling or unusual conditions or is it a normal office-based post?) Normal office-based post, with occasional travel to meet with corporations and visit field projects. 5. IMPACT AND CONSEQUENCE OF ERROR (a) Describe the type of decisions regularly made and the impact of those decisions. In consultation with the Supervisor, decide on corporate partnerships and relevant fundraising activities. (b) Describe the type of recommendations regularly made and why these are important. Recommend to the Supervisor and PFP team corporate fundraising activities as well as initiate action on these activities. These recommendations are important in expanding corporate partnerships as well as in increasing the funds raised from the private business sector. (c) Describe the most damaging error(s) that could be made in the work and the consequences they would have. Ineffective coordination and inaccurate information may result in loss of the organization s credibility and unsuccessful co-ordination/co-operation. FORM UNICEF 309 (1/2000) (Page 3 of 5)

4 6. INDEPENDENCE ( Describe the degree of direction or management guidance the post receives from the immediate supervisor, e.g., post acts under minimal supervision, exercises judgment, takes initiative, etc.) The incumbent will perform under overall supervision and guidance of the Chief of PFP. However, s/he is expected to act under minimal supervision for the day-to-day activities. S/he is to take initiative and exercise judgment in carrying out the responsibilities and refer to the supervisor on any action that may set a precedent. 7. GUIDELINES (a) Indicate which guidelines are required for performing the duties of the post (rules, regulations, policies, procedures, practices, precedents, manuals, instructions, etc.) Appropriate manual or issuances requiring some interpretation: UN/UNICEF Policy papers, especially those relating to corporate fundraising management, information, public affairs and communication PFP/PSD Budget Guidelines UN/UNICEF Information Circular UNICEF Country Programme Plan UN/UNICEF Administrative Instructions (b) Describe the extent to which interpretation of, and deviation from, existing guidelines is permitted and the authority to propose or establish new guidelines. Job requires interpretation and application of guidelines as a normal part of the duties. Independent judgment and initiatives are required in application of general guidelines. 8. WORK RELATIONS Indicate the purpose and level of contacts both inside and outside UNICEF for the work to be accomplished. CONTACT PURPOSE & FREQUENCY a) Internal Fundraising Specialist PFP Assistant PFP Regional Office Operations Staff Programme Officers Programme Staff Report and follow up of work assignments/supervision (frequent) Support (frequent) FORM UNICEF 309 (1/2000) (Page 4 of 5)

5 b) External Corporate Donors Individual Donors Law Firm/ Legal Advisor Advertising/Marketing Agencies, Contractors Provide information, develop and sustain partnerships (frequent) Provide information, develop and sustain donor relations (occasional) Obtain/provide information, develop and sustain partnerships (occasional) Coordination and follow-ups on progress (occasional) 9. QUALIFICATIONS, SKILLS AND ATTRIBUTES required to perform the duties of the post: a) EDUCATION (Indicate the level and precise field of study of university and/or training and degree of specialization required.) University degree in Marketing, Economics, Communication, Fundraising or Business Administration; Sound and up-to-date knowledge of corporate partnership management b) WORK EXPERIENCE (Indicate the length and type of practical experience required at the national and, if so required, at the international level.) Five years of professional experience in the field of marketing, advertising, and public relations. Experience on brand management, account management and client relationship management, cause-related marketing and corporate social responsibility involvement highly desirable. c) LANGUAGES (Indicate the languages required and desirable.) Fluency in written and spoken English and Filipino. d) COMPETENCIES (Indicate what key competencies are required, such as computer knowledge, management, communication, negotiating or training skills, etc.) Strong communication, negotiating, analytical skills Pleasant personality and good interpersonal skills Tact, discretion, initiative and good judgment Ability to work under minimum supervision Ability to handle multiple projects within deadlines Good knowledge of computer applications Self-motivated and a team player FORM UNICEF 309 (1/2000) (Page 5 of 5)