NATIONAL INSTITUTE OF TECHNOLOGY JAMSHEDPUR JAMSHEDPUR (JHARKHAND) OFFICE OF THE DEAN (ACADEMIC)

Transcription

1 NATIONAL INSTITUTE OF TECHNOLOGY JAMSHEDPUR JAMSHEDPUR (JHARKHAND) OFFICE OF THE DEAN (ACADEMIC) (An Institution of National Importance under MHRD, Govt. of India) Advertisement No.: NITJSR/DSW/CONV/REG/2016/ Date: 05/ 03 /2016 TENDER DOCUMENT FOR CATERING SERVICES (WORKING LUNCH AND EVENING SNACKS) DURING 6 TH CONVOCATION OF NIT JAMSHEDPUR ON 19 TH and 20 TH MARCH 2016 AT XLRI AUDITORIUM JAMSHEDPUR

2 MARCH 2016 Notice Inviting Quotation NATIONAL INSTITUTE OF TECHNOLOGY JAMSHEDPUR JAMSHEDPUR (JHARKHAND) Dated: 05/03/2016 Open Tender Notice No. NITJSR/DSW/CONV/REG/2016/ Date: 05/ 03 /2016 National Institute of Technology Jamshedpur is looking for catering services during 6 th convocation of NIT Jamshedpur on 19 th and 20 th March 2016 at XLRI auditorium as per details given under. Details of the item CATERING SERVICES (WORKING LUNCH AND EVENING SNACKS) DURING 6 TH CONVOCATION OF NIT JAMSHEDPUR on 19 th and 20 th MARCH 2016 AT XLRI AUDITORIUM Aspiring bidders may download Tender Documents from the Institute website (nitjsr.ac.in) or may obtain from the office of Dean (Academic), NIT Jamshedpur on any working day as specified in tender schedule. Bidders are advised to go through instructions provided at Instructions for Bidder. Tenderers can download tender documents from the institute website (For searching, go to institute website, then, to Tender Search option. Select the appropriate tender and download the same. Fill them with all relevant information and submit the completed tender documents to be submitted as per the schedule given in the next page. All quotations (both Technical and Financial) should be submitted separately in separate cover. 2

3 Schedule Name of Organization Tender Type (Open/Limited/EOI/Auction/Single) Tender Category (Services/Goods/works) Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/ Sell) Product Category (Civil Works/Electrical Works/Fleet Management/ Computer Systems) Date of Issue/Publishing Document Download Start Date Document Download End Date National Institute of Technology Jamshedpur Open tender Services Services Miscellaneous Service 05/03/2016 (17:00Hrs) 06/03/2016 (10:00Hrs) 15/03/2016 (14:00Hrs) Last Date and Time for submitting of Bids 15/03/2016 (15:00Hrs) in the office of Prof. M.K.Agrawal, Deptt. of Met. & Materials Engg, NIT Jamshedpur Date and Time of Opening of Technical Bids 15/03/2016 (16:00Hrs) in the office of Prof. M.K.Agrawal, Deptt. of Met. & Materials Engg, NIT Jamshedpur Date and Time of Opening of Financial Bids for Technically qualified Bidders Tender Fee 16/03/2016 (10:00Hrs) in the office of Prof. M.K.Agrawal, Deptt. of Met. & Materials Engg, NIT Jamshedpur Free 3

4 EMD No. of Covers Bid Validity days Address for Communication Contact No Fax No Address Rs. 7,000/- (Rs. Seven thousand) only (To be paid through Bank Draft in favour of NIT Jamshedpur) 02 (one for Technical Bid and second for Financial Bid) 10 days (From date of opening of tender) Prof. M.K.Agrawal, Deptt. of Met. & Materials Engg, NIT Jamshedpur (Registrar I/C) 4

5 Instructions for Bidder: PREPARATION OF BIDS 1) Bidder should take into account any corrigendum published on the tender document before submitting their bids on the institute website (nitjsr.ac.in). 2) Please go through the tender advertisement and the tender document available at institute website (nitjsr.ac.in) carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. SUBMISSION OF BIDS 1) Bidder should submit bid in time i.e. on or before the bid submission date and time. 2) In the Technical Bids, the bidders are required to attach all the required documents. 3) EMD amount is to be paid alongwith Technical Bid in one cover. 4) A standard BOQ format has been provided with the tender document to be filled by all the bidders. Bidders are requested to note that they should necessarily submit their financial bids in the format provided. 5) All the documents being submitted by the bidders must be signed by bidder. 5

6 CHAPTER - 1 NATIONAL INSTITUTE OF TECHNOLOGYJAMSHEDPUR JAMSHEDPUR TENDER NOTIFICATION No.: NITJSR/DSW/CONV/REG/2016/ Date: 05/ 03 /2016 IMPORTANT INFORMATION FOR THE BIDDER 1. Bidder has to submit bid for both the catering services (Working Lunch and Evening Snacks). (Details of menus, date and timings are given in Chapter 2). 2. Rate (inclusive of all charges) should be quoted separately for both the catering services (Working Lunch and Evening Snacks) by the bidder. 3. This Contract is for one occasion only i.e. for convocation of NIT Jamshedpur scheduled to be held on 20 th March Two-bid system: The bid should be submitted in two-bid system i.e. Technical bid and Financial bid. The Technical bid should consist of all the details as specified in the tender document. There should be no cost indication in the Technical bid. Financial bid should indicate Rate for the both the catering services (Working Lunch and Evening Snacks). 5. Earnest Money Deposit (EMD):- Earnest Money Deposit (EMD) of Rs. 7,000/- (Rupees Seven thousand) only is to be deposited by bidder in form of bank draft alongwith their Technical Bid in favour of National Institute of Technology Jamshedpur, failing which their bid will be rejected. 6. The EMD of the unsuccessful bidder will be released after the finalization of the contract. No interest will be paid on EMD. The EMD of the Contractor, whose tender is accepted/approved, will be released only after the Bidder concerned deposits the security amount of Rs. 15,000/- (Rupees Fifteen thousand only) in the form of Demand Draft in favour of NIT Jamshedpur within one (01) day from the date of issuance of work order. The EMD shall stand forfeited in the event of premature withdrawal or amendment of the bid/tender, or if the bidder impairs or derogates from the tender in any respect during the period of bid, or in case, successful bidder fails to deposit security amount within the stipulated period of time. 7. The security deposit will be returned within 15 days after the end of the contract without interest if there are no pending issues against the contractor. 8. Authority to sign: - All the documents must be duly signed by the bidder. If an individual or a proprietor of a firm is a signatory, he/she should sign above in full and furnish current address. In case of a partnership firm, all the partners of the firm or an authorized partner should sign. 9. The bidder should sign and stamp each page of the tender document as a token of having read and understood the terms & conditions contained therein and submit the same along with the bid. 10. Rate: The financial bid should include the price (inclusive of all Taxes and other 6

7 charges) and should be mentioned separately for both the catering services (Working Lunch and Evening Snacks) by the bidder. 11.Validity of offer: Bidder shall agree to keep the tender open for Ten (10) days from the date of opening of tender and not to make any modifications in its terms and conditions. 12.Opening of the tender: Bids will be opened by a committee duly constituted for this purpose at the appointed date, time and place in the presence of bidders or their authorized representatives, who choose to be physically present. 13. On verifying the EMD, the committee will examine the technical bids and decide the suitability as per the specifications and requirements. The bidders, whose Technical Bids are not found acceptable, will be informed for the same and their financial bid will not be opened and EMD will be returned to them. 14. Financial bid will be evaluated only for bidders, whose Technical Bid is found acceptable. 15. The successful contractor shall use only branded and best quality raw materials for preparing various items of the menu. The committee will check all prepared materials brought for serving. In the event of failure to supply catering services (Working Lunch and Evening Snacks) in terms of quality, quantity and as per the menu indicated in Chapter 2, will attract penalty. The Committee will be free to impose monetary fine as deemed fit on the contractor. Such fines imposed will be adjusted against the payments due to the contractor. 16. The successful contractor will depute sufficient number of serving staff at XLRI auditorium. The serving persons of the contractor should wear proper and clean uniform. 17.Payment: It will be made within 20 days after successful completion of work. Criteria of Technical Bid evaluation i) The bidder should be registered under the companies act or it should be a partnership firm or a proprietorship firm duly evidenced by statutory documents. In case of Society, it must be a registered under society act (documentary proof to be submitted). ii) Tender document should consist of PAN No., Service Tax No., VAT No./TIN No. Documentary proof of each should be submitted. iii) The prospective bidder should have successfully carried out catering services in any academic institutions/reputed organizations or institutions for not less than 500 persons/users during the last three financial years. Documentary proof of each should be submitted. iv) The annual turnover of the bidder during the last three financial years should be atleast lakh (Rupees Ten lakh only). Documentary proof of each should be submitted. v) Payment Terms agreed as specified vi) Income tax return of last three years with proof document. vii) Firm should submit a declaration stating that the firm or its subsidiaries has 7

8 not been blacklisted by any academic institutions/reputed organizations or institutions. viii) The quoted rates for the catering services (Working Lunch and Evening Snacks), as specified in Chapter 2, should be of the standard brands and size. ix) Duly signed bid document should be valid for 10 days from the date of opening of tender documents. Tenders not in compliance with tender terms and conditions or with incomplete information/documents are liable for rejection. The Technical Bids fulfilling the above specifications and requirements will be considered for further financial evaluation. Acceptance and Rejection: Committee reserve the right to shortlist/reject any or all tenders without assigning any reason with the approval of Director. Disputes and Jurisdiction: Any legal disputes arising out of any breach of contract pertaining to this tender shall be settled in the court of competent jurisdiction located within the Court of Seraikella-Kharsawan. CHAPTER - 2 NATIONAL INSTITUTE OF TECHNOLOGY JAMSHEDPUR JAMSHEDPUR SCOPE OF THE WORK Catering services {evening snacks for 500 (Five hundred persons) on 19 th March 2016 and working lunch for 700 (seven hundred persons) on 20 th March 2016} during 6 th convocation of NIT Jamshedpur scheduled on 20 th March 2016 at XLRI auditorium as detailed below: MENU FOR EVENING SNAKS ON 19 th March 2016 BETWEEN PM PM Sl. No. Items Quantity Remarks 1. SAMOSA OF STANDARD SIZE 2. VEG. CUTLET OF STANDARD SIZE 3. SWEET MILK CAKE OF STANDARD SIZE

9 4. KETCHUP POUCH MINERAL WATER BOTTLE (200 ML) 6. FROOTY/MAZZA TERA PACK (200 ML) ALL THE ABOVE ITEMS MUST BE PACKED IN A PROPER CARDBOARD PACKET AND PROVIDED WITH NAPKIN, SPOON ECT. MENU FOR WORKING LUNCH ON 20 th March 2016 BETWEEN PM PM Sl. No. Items Quantity Remarks 1. VEG BIRYANI 200 GMS PREPARED BY USING INDIAGATE SUPER RICE 2. STUFFED PURI (MATTER/SATTU) OF STANDARD SIZE PANNER MASALA 150 GMS 4. SWEETS (KAJU BARFI AND GULAB JAMUN) OF STANDARD SIZE 02 (01 EACH) 5. PICKLES SMALL POUCH SALAD NORMAL 7. MINERAL WATER BOTTLE (200 ML) BANANA (MIDIUM SIZE) 01 9

10 9. FROOTY/MAZZA TERA PACK (200 ML) 01 ALL THE ABOVE ITEMS MUST BE PACKED IN A PROPER CARDBOARD PACKET AND PROVIDED WITH NAPKIN, SPOON ECT. TENTATIVE TIMINGS Evening Snacks : PM PM on 19 th March 2016 Working Lunch : PM PM on 20 th March 2016 SPECIAL NOTE: 1. When circumstances warrant, contractor should cater for large number of persons at very short notice. 2. TENTATIVE TIMINGS may slightly vary depending upon situation. Annexure - I BASIC TECHNICAL DETAILS OF BIDDER (TO BE SUBMITTED ALONGWITH TECHNICAL BID COVER) 1. Name of the contractor Complete Address Phone No. and ID: 2. Name of the owner(s)/partners: (Attach Bio-data of all Partners): 3. Name of the Contact Person/ Representative of firm 4. Telephone numbers of the Contact Person/Representative of firm: Office Residence.. Mobile License No of firm Registration No VAT / PAN Service 10

11 TAN No No. Tax No 5. The bidder should be registered under the companies act or it should be a partnership firm or a proprietorship firm duly evidenced by statutory documents. In case of Society, it must be a registered under society act (documentary proof to be submitted). 6. Tender document should consist of PAN No., Service Tax No., VAT No./TIN No. Documentary proof of each should be submitted. 7. The prospective bidder should have successfully carried out catering services in any academic institutions/reputed organizations or institutions for not less than 500 persons/users during the last three financial years. 8. The annual turnover of the bidder during the last three financial years should be atleast lakh (Rupees Ten lakh only). 9. Firm should submit a declaration stating that the firm or its subsidiaries has not been blacklisted by any academic institutions/reputed organizations or institutions. 10. The quoted rates for the both the catering services (Working Lunch and Evening Snacks), as specified in Chapter 2, should be of the standard brands and size. 11. Duly signed bid document should be valid for 10 days from the date of opening of tender documents. 12. Details of Earnest Money and tender document cost: 13. Any other information, bidder wishes to provide in support of their credentials, if any, to be furnished. Place: Date: (Signature of Bidder) Name & Designation Seal of the firm ANNEXURE-II Compliance Report against tender advertisement (to be submitted alongwith technical bid cover) Sl. No. Description of Item(s)/Parameters/Information 1. We have gone through the terms & conditions of the tender document and agreed to abide by the same. PERFORMANCE OF THE ORGANISATION 2. Bidder is registered Catering Firm with proof of document Submitted by bidder as Yes or No 11

12 3. Copy of work order(s) of same services supplied during last three years preferably from Academic Institutions/reputed organizations or institutions with proof of document. 4. PAN No. with proof of document. 5. VAT No./TIN No. with proof of document. 6. Service Tax No. as applicable with proof of document. 7. Income tax return of last three years with proof document. 8. Annual Turnover of last three years as specified with proof of document 9. Is organization/any of its subsidiaries, blacklisted by any Academic Institutions/reputed organizations or institutions with proof of document. TECHNICAL SPECIFICATION 13. Agree to provide Menu as specified or better. 14. Is bid valid for 10 days/or as specified 15. Is Bid document duly signed 16. Agree to supply materials as specified 17. Agreed to provide man power as per requirement 18. Payment Terms agreed as Specified OTHER REQUIREMENT 19. EMD of Rs. 7,000/- in favour of NIT Jamshedpur is attached 20. Agreed to provide performance security of Rs. 15,000/- as specified 21. Date (Signature of authorized person) Name : Seal of the company ANNEXURE-III NATIONAL INSTITUTE OF TECHNOLOGYJAMSHEDPUR JAMSHEDPUR

13 TENDER NOTIFICATION No.: NITJSR/DSW/CONV/REG/2016/ Date: 05/ 03 /2016 FINANCIAL BID (TO BE SUBMITTED IN SEPARATE COVER) S. No. Description of Item & Specification Qty. in Units Unit Price Per packet (inclusive of all Taxes and other charges) 1 EVENING SNAKS ON 19 th March 2016 AS PER MENU MENTIONED IN CHAPTER -2 2 WORKING LUNCH ON 20 th March 2016 AS PER MENU MENTIONED IN CHAPTER (Signature & Seal of Bidder) Name of the Organization : Address : Phone No. : 13

14 Bid Submission The bids (complete in all respect) must be submitted in Two separate Envelops as explained below:- Envelope 1 (Following documents to be provided) Sl. No. Documents Content 1. Technical Bid Basic Technical Details of Bidder as per Annexure - I Compliance Report as per Annexure II Supporting documents in support of all claims made at Annexure-II Envelope 2 Sl. No. TYPES Content 1. Financial Bid Price bid should be submitted in format as per Annexure-III