Job Profile. Job Title Creditors Clerk. Job Grade TBC. Department Finance. Reporting structures. Main purpose To reconcile and pay creditors for SADV.

Transcription

1 Job Profile Job Title Creditors Clerk Job Grade TBC Department Finance Reporting structures DIRECTLY 1ST LEVEL Finance Manager REPORTING 2ND LEVEL Chief Financial Officer NUMBER & TYPE OF JOBS REPORTING DIRECTLY (1ST LEVEL) None NUMBER & TYPE OF JOBS REPORTING INDIRECTLY (2ND LEVEL) None Main purpose To reconcile and pay creditors for SADV. ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS) 1. Handle Account Queries Query incorrect accounts noticed or queried until resolution. Collate all invoices and statements. Handle related queries & requests for statements. Verify and update (if necessary) suppliers account details after queries been handled. Accuracy of account details and all documentation collated Payments are made within 30 days and accurately Account queries handled Job Profile: Creditors Clerk 1

2 2. Creditors Schedule Reconcile & issue statements. Check GRV against Purchase Orders. Draw up schedules and forward related s. Run a Creditors Age Analysis. 3. Capture Monthly Credit Check all invoice documentation to ensure a correlation. Action to ensure that P/O s have been SRV d & GRV d. Creditors uploaded accurately and analysed for payment Creditors Age Analysis run Invoices are ready for reconciliation 4. Sign Off Creditors Go through creditors with Manager for purposes of feedback and sign off. Keep payment certificates for projects. Update and conclude the payment schedule upon payment. Fully complete internal reconciliations. 5. Process payments Send the payment schedule for payment. Obtain schedule sign off. Reconcile the total paid to individual reconciliations. Creditors submitted for final release of payment Payments loaded for payments Post payments reconciliation to identify accuracy of payments 6. Miscellaneous & General Perform any other work related duties and responsibilities that may be assigned from time-to-time by management Job Profile: Creditors Clerk 2

3 Working Conditions Office bound Disability Status This job is suitable for someone in a wheelchair. Competencies and Minimum Requirements: Knowledge, qualifications and experience Grade 12 Minimum a Higher Certificate in Accounting or equivalent Knowledge and understanding of Creditors and/or Financial processes is essential Minimum 3 years experience in creditors, accounting or bookkeeping environment Technical Skills General Computer Literacy Quickbase preferable Good working knowledge of MS office software packages. In-house computer system. Skill can be trained on the job. Creditors Financial Acumen Interacts with parties to whom money is owed to settle as per agreements or just in time (JIT). Plans, directs, monitors, organises, controls and reports on the monetary resources of an organization or department. Personal Attributes/Behavioural Competencies Solution Driven Manages Pressure Assertiveness Performance driven Identifies problems, analyses problems, generates workable solutions and resolves problems according to acceptable business quality standards and so as to minimise workflow disruption. Handles work related stress, pressure and difficulties. Bounces back from obstacles and setbacks, ensuring work continuity. Stays optimistic and persistent. States views, feelings and opinions in confident way without being aggressive. Can hold ground where necessary. Puts in sufficient effort to meet or exceed business and customer expectations both in terms of delivery and quality. Able to act without being prompted to. Demonstrates a sense of urgency, self-motivation and ownership in work. Has a need for achievement. Achieves results. Job Profile: Creditors Clerk 3

4 Ethics Planning and Organising Communication Skills Analytical Perseverance Is honest, responsible and moral in interactions with colleagues and customers. Demonstrates principles of decent human conduct. Adopts organisational values and is fair to all people regardless of who they are. Adopts job related standards of conduct and professionalism. Provides a written account of intended future action to achieve specific objectives within a specific timeframe. This explains what needs to be done, when, how, and by whom. Exchanges information, news, ideas and views to create shared meaning. Communication occurs between levels, departments and employees. Uses appropriate methods of communication and transmits clear, professional messages. Checks own understanding. Systematically examines and evaluates data or information by breaking it into its component parts to uncover their interrelationships so as to establish trends, changes and to identify risks in order to make meaningful business decisions. Is persistent and overcomes obstacles such as physical barriers, criticism, lack of support, discouragement, heavy workloads, customer resistance or tough economic factors. Possible Career Path (first step/s) Junior Accountant Job Profile: Creditors Clerk 4

5 Approvals APPROVED NAME SIGNATURE DATE Analyst Job Holder Line Manager CEO or COO Job Profile: Creditors Clerk 5