Agency Mayor's Office of Legal Counsel Agency MOLC Agency AH0

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1 2/12/2016 OCA: P... - FY2016 Agency Agency MOLC Agency AH0 Acronym Code To edit agency and POC formation press your agency name (underled and blue above). Agency Tatiana (EOM) Torres Agency Tatiana (EOM) Torres Fiscal 2016 Budget Year POCs POCs Agency Determation: FY2016 complete with metrics and Q1 data? OCA Determation: FY2016 complete with metrics and Q1 data? When you believe you are fished with this phase of your, press edit the upper right, check this box, and then press save Workload Measures THIS PROCESS HAS CHANGED. Workload Measures one at a time by usg the button to the right. Once you have added the measure and saved it, press the Data button next to each measure. At the bottom of each measure use the chart of data to put your values. KPIs should be added from each. DO NOT USE THIS BUTTON FOR KEY PERFORMANCE INDICATORS. Workload Measure (NOT KPI) Measures ( Workload) Metrics Frequency of Reportg Measure Data (if applicable) FY2013 FY2014 FY2015 Q1FY2016 No measures found 2016 Key s THIS PROCESS HAS CHANGED. Key s one at a time by pressg the button next to the matchg the chart two below. Once you have added the measure and saved it, press the Data button next to each measure. At the bottom of each measure use the chart of data to put your values. Measures ( KPIs) Lked to Specific Metrics Division Frequency of Reportg Measure Current Fiscal Year Target Long- Term Target (if different) Data (if applicable) 2 - Hire and reta a highly qualified workforce of attorney and legal support staff. (1 Measure) Key Annually number of attorneys and legal team hired 100 Data FY2013 FY2014 FY2015 Q1FY : Identify and foster relationships with other governmental to promote opportunities to solve tergovernmental issues to the city s advantage. (1 Measure) Key Annually Increase of terns and fellows assistg attorneys and staff throughout district government 100 Data We will work toward havg all of the KPIs lked to a specific. If you want to MeghanMarie.Fowler- Fn@dc.gov a spreadsheet that shows to which s the KPIs should be lked, she can make the connections. Measures ( KPIs) Not Lked to Specific Metrics No measures found Division Frequency of Reportg Measure Current Fiscal Year Target Long-Term Target (if different) Data (if applicable) FY2013 FY2014 FY2015 Q1FY s Strategic # of s # of s 5 14 s Division/Department Number Description Key (5 s) 1 on personnel- related contracts, draftg Key 1/6

2 2/12/2016 OCA: P Hire and reta a highly qualified workforce of attorney and legal support staff. Key 3 : Identify and foster relationships with other governmental to promote opportunities to solve tergovernmental issues to the city s advantage. Key 4 Adjudicate FOIA appeals brought agast. Key 5 Advise agency staff about FOIA, cludg facilitatg FOIA trag, schedulg FOIAxpress trag, and resolvg other public records issues. Key 2016 s Division/Department Number Title Description Number Title Description Year - 1 (4 s) on contracts, draftg 1.1 Collaborate with DCHR on processes and procedures agency counsel MOLC will work with DCHR to coordate meetgs with their Human Resources Agency ists to update them on new process, procedures, and announcements that concern their respective. on contracts, draftg 1.2 Revise sections of Chapter 36 Personnel Regulations Legal Service Act. MOLC is currently workg with the General Counsel at DCHR and Director Gibson on updatg sections of Chapter 36 that need to be updated post the bifurcation. on contracts, draftg 1.3 Partner with OLRCB, DCHR, and OAG to provide trag to agency counsel and legal staff on best practices. (Part of the best advice that can be given to is the area of when, how, and if, personnel actions should be commenced. Better formation to the can save the 10s of thousands of dollars lost production from suspended/termated employees and settlements.) on contracts, draftg 1.4 Legal Review of MOU and MOA's Provide legal review of tra-district MOU's and MOA's and other agreements for that do not have a permanent general counsel. TOT 4 2/6

3 2/12/2016 OCA: P (3 s) 2 Hire and reta a highly qualified workforce of attorney and legal support staff. 1.2 Coordate year round legal trag courses In, MOLC will hold regular CLE trag's on a variety of topics relevant to the work of agency counsel. The trag's will be - wide and provide an opportunity for agency counsel to fulfill CLE requirements while learng about important legal issues and new developments the law. MOLC trag will feature lawyers and agency counsel with subject matter expertise the topics addressed. MOLC will contue to work with OAG and other the development of legal trag courses that will allow the agency counsel to meet their annual legal trag requirements. 2 Hire and reta a highly qualified workforce of attorney and legal support staff. 1.3 Revise Ratg Period for le attorneys to be on the same ratg period as all other attorneys. The current ratg period for le attorneys is from September1 to August 31. The ratg period for supervisors and non-supervisory attorneys is from October 1 to September Hire and reta a highly qualified workforce of attorney and legal support staff. 1.4 Develop rotation process/program where agency attorneyadvisors can be detailed to other so that they can diversify the work that they do and develop other skills. (Learng how other function and beg exposed to other kds of work can provide excitg opportunities to young attorneys and help with retention.) TOT 6-3 (2 s) 3 : Identify and foster relationships with other governmental to promote opportunities to solve tergovernmental issues to the city s advantage. 1.1 Meet with agency General Counsel on a quarterly basis. The MOLC will host quarterly meetgs with agency General Counsel to share important updates, get feedback about issues and areas of concern, and answer questions. 3 : Identify and foster relationships with other governmental to promote opportunities to solve tergovernmental issues to the city s 1.2 Create paralegal tern program with MOTA and the OAG s office. One of the most important aspects of providg high quality legal services to is buildg an effective work team to serve agency counsel the best possible manner. Paralegals can be a key element that 3/6

4 2/12/2016 OCA: P... - advantage. team, especially fosterg cost efficiency. In, MOLC will coordate with MOTA and OAG to develop a program that will recruit, tra and place highly qualified candidates to paralegal positions with and the OAG. TOT 6-4 (2 s) 4 Adjudicate FOIA appeals brought agast. 1.1 MOLC will improve the timeframe which appeals are adjudicated This improvement will take place by workg closely with the Mayor s Correspondence Unit to more quickly discern whether correspondence sent to the Mayor is a FOIA appeal or another request. MOLC will also work on adjudicatg the appeals ternally on a faster basis. 4 Adjudicate FOIA appeals brought agast. 1.2 MOLC will contue to mediate FOIA disputes before they become appeals. Many times FOIA appeals are filed because do not respond to FOIA requests. MOLC will attempt to contact these to expedite FOIA responses before they rise to the level of appeals. TOT 8-5 (3 s) 5 Advise agency staff about FOIA, cludg facilitatg FOIA trag, schedulg FOIAxpress trag, and resolvg other public records issues. 1.1 MOLC will contue to serve as the EOM s primary contact for seekg guidance on FOIA issues. This guidance consists of terpretation of FOIA exemptions and applicable case law and regulations. In addition, MOLC will assist addressg overly burdensome requests and fee issues. 5 Advise agency staff about FOIA, cludg facilitatg FOIA trag, schedulg FOIAxpress trag, and resolvg other public records issues. 1.2 MOLC will contue conductg trag to agency FOIA officers and attorneys, both dependently and conjunction with the Office on Open Government. The type of trag offered will be both general as well as specific to particular FOIA issues that are frequently appealed, such as the personal privacy exemption. MOLC will also contue schedulg FOIAxpress trag classes and webars for employees. 5 Advise agency staff about FOIA, cludg facilitatg FOIA trag, schedulg FOIAxpress trag, and resolvg other public records 1.3 Collect, report, and responsibly share formation and examples of FOIA decisions with FOIA officers throughout the government. This will help FOIA officers identify and analyze issues under FOIA a consistent and analytical manner. 4/6

5 2/12/2016 OCA: P... - issues. TOT 15 TOT s Title Description Doma Action No oper/strat it-special mayoral plans lks found 2016 Lked s s cannot be lked from this page. Choose an itiative from the list above or add a new itiative to lk to goals 5/6

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