ROGI KALYAN SAMITI DISTRICT HEADQUARTER HOSPITAL KENDRAPARA ODISHA

Transcription

1 ROGI KALYAN SAMITI Notice for Invitation of Tender for CCTV Systems for District Head Quarter Hospital, Kendrapara. Sealed Tenders are invited from competent Contractors having sound technical and financial capacity for installation and commissioning of Closed Circuit Tele Vision (CCTV) in the Hospital campus of District Head Quarter Hospital, Kendrapara, Odisha. Tender Document may be downloaded from our web site Last Date for Submission of Tender : 14 th July 2015 upto 1 pm. Tender Reference No : CDMO/RKSDHHKPD/ /02 Address for submission : District Head Quarter Hospital, Kendrpara, Odisha. Tender Paper Cost : Rs. 1, (One thousand rupees Only) Earnest Money : Rs. 3, (Three thousand rupees only) Time of Completion : 60 Days from the date of issue of Work Order Date & Time of Opening of Tender Technical Bid : 14 th July 2015, 3 pm Price Bid : Will be intimated after the opening of Technical Bid The Hospital will not be bound to accept the lowest tender. The Hospital also reserves the right to accept or reject summarily any or all the tenders without assigning any reason whatsoever. TERMS & CONDITIONS FOR INSTALLATION OF CCTV We are planning for installation of CCTV with 15 to 20 cameras in the Districts Head Quarter Hospital, Kendrapara, Odisha in all departments. We require a back up of minimum 30 days for CCTV system in wards/departments. 1. Tenderer may visit the site before quoting for ascertaining the exact nature of Work, its quantity, Location etc. 2. Subject work should be done as directed by hospital authorities. 3. The rates quoted should be inclusive of cost of materials, lift, labour charges and all taxes. 4. All material should be as specified / approved make. Original product bills have to be submitted. 5. Rates shall be quoted in words as well as figures. 6. Tenders received after 14 th July 2015, 1 PM will not be considered. 7. Tender paper cost of Rs 1000/- (One Thousand) only should be submitted in the form of Demand draft in favour of RKS, DHH, Kendrapara with the technical bid. 8. The bid must be complete in all respects and sealed in two separate covers. The DD for the EMD should be enclosed in the cover of technical bid. 1

2 9. The sealed cover I super scribing Technical Bid CCTV District Head Quarter Hospital, Kendrapara should contain technical specifications, duly filled Technical Bid, Manufacturer s brochure listing the technical specifications of the items (Camera, Digital Video Recorder, Monitor, Cables etc.) and EMD. 10. Sealed cover II superscribing Price Bid CCTV District Head Quarter Hospital, Kendrapara should contain duly filled bill of quantities. 11. Sealed Cover I (Technical Bid) will be opened first and Sealed Cover II (Price Bid) of only those Tenderers whose technical bids are acceptable to the Hospital will be opened. 12. The technical bid should be enclosed with an earnest money of Rs-3000/- in the form of demand draft in the name of RKS district head quarter hospital payable at kendrapara.quotations not enclosed with EMD will be rejected. The EMD will be returned back to unsuccessful bidders within a period of one month. The EMD of the successful bidder will be also returned but only after the completion of work order and submission of required bank guarantee in the terms of EMD is exempted for firms having registration with DGS & D or equivalent 13. Tenderers who qualify in the technical bid may have to give a demonstration of the products in our office at Kendrapara. 14. The Hospital reserves the right to award the work in full or in parts or cancel the tender without assigning any reason whatsoever. 15. The Hospital also reserves the right to negotiate with the L1 Bidder before placement of supply order for the aforementioned store materials to the District Head Quarter Hospital, Kendrapara. 16. Submission of BANK Guarantee/ PERFORMANCE SECURITY: (i) The Vendor has to submit a performance security for 1% (One percent) of the Contract Value in the form of Demand Draft, valid till the end of warranty in the prescribed format within 10 days of receipt of this order. Performance Guarantee is exempted for firms registered with NSIC under Government Purchase scheme of Government of India/Demand draft in favour of of RKS district head quarter hospital payable at kendrapara (ii) The Annual Maintenance and Repair Cost:- Payment terms 50 % at the time of the contract & 50 % after 6 months based on satisfactory performance. Preventive maintenance visit 12 nos. Of visit during the period ( One visit every month) Any number of brake down calls during the contract period. Response time 12 hours to 72 hours from receipt of intimation. Contract period one year from the date of execution of contract (after warranty period) No separate AMC Agreement needs to be executed. However, all the systems shall be properly maintained irrespective of Non claiming/non renewal of AMC by the Vendor in time. 17. TERMS OF PAYMENT: The payment will be made by District Head Quarter Hospital: Kendrapara, only after satisfactory supply, installation of equipments and submission of the following documents: a) 2 copies of the Supplier's invoice showing Contract No, Goods description, quantity, unit price, total amount, Serial Nos. of the system/s, etc. b) Delivery note signed by consignee or acknowledgement of receipt of goods from the consignee; c) Supplier's Warranty certificate; 18. WARRANTY : Warranty for the entire security system including UPS shall be for a period of 12 month from the date of installation and shall include free maintenance service, free provision of spare parts, kits, as and when necessary from the date of commissioning and acceptance. This condition shall also apply towards the system software delivery by you along with the system. 2

3 19. MAINTENANCE SERVICE: The vendor will provide to the Hospital 12 (Twelve) months free maintenance service from the date of installation and such service include repair and replacement of all kits or parts and spares as and when required. Thereafter the Hospital may opt for continued maintenance by the vendor on above terms and Conditions or may elect comprehensive maintenance by the third party or under take in house with the back up support from the vendor. The vendor shall provide required support services by way of actual maintenance by their engineers and/or arrange for supply of kits or parts and spare on terms to be mutually agreed upon. 20. The work should commence within a week from the date of receipt of our order. 21. Completion time: 60 days from the date of commencement of work. 22. Work should be carried out as per the Hospital guidelines. 23. Annual turnover of the company must not be less than 5 (five) lakhs per year during last 3 financial years and annual turnover should be certified by the charted accountant. 24. Manufacturers/bidder unit must have ISO: 9001:2008/CEROHS/Trademark certification for hospital management information system or equivalent. 25. The firm/supplier must have at least one office of their own having their own engineers/technicians in cuttack/bhubaneswar. 26. The bidder should have equipped after sales service centre (SSC) with a minimum of one center in cuttack/bhubaneswar. 27. The bidder should have back to back support from OEM. 28. The Tenderer must have executed a minimum one order of supply & installation of CCTV to any govt. institutions. Supply order in last three years should be attached with the technical bid should be submitted. Proof of same must be enclosed. 29. Income Tax Returns of the vendors/firm of last 3 years. 30. Penalty clause: If the work is not completed within the stipulated period, penalty would be levied as per Hospital guidelines. 31. Important Clause: It will be the sole responsibility of the successful bidder to design, supply all the material required for successful completion of the work, erect them as per our requirement and commissioning the same. The entire system shall be tested and the same will be taken over by the hospital. 32. Rate finalized under this tender process will be applicable for a period of 180 days from the date of the first order for installation. 33. Duplicate copy of this order may please be returned to the undersigned along with your acknowledgement thereto, signifying the acceptance by you of the purchase order and its terms and condition within 03 days. (Chief District Medical Officer) Kendrapara 3

4 ROGI KALYAN SAMITI TENDER FOR CCTV Technical Specifications 1. Fixed Dome Day/Night Colour camera: DIS CMOS Resolution PAL/NTSC : 1280*720 Megapixel Lens 3.6 mm Full HD@720P F1.2, 0.1 Lux AGC ON,0 LUX(IR ON) Auto tracking white balance 24 PCS 5mm IR LEDs / meters IR cut filter with auto switch ( SOCUS / SECURA/RAYSHARP/equivalent) 2. IR Bullet Camera DIS CMOS Resolution PAL/NTSC : 1280*720 Weather Proof HD Megapixel Lens 3.6 mm Full HD@720P F1.2, 0.1 Lux AGC ON,0 LUX(IR ON) Auto tracking white balance 24 PCS 5mm IR LEDs / meters IR cut filter with auto switch Weatherproof IP66 ( SOCUS / SECURA/RAYSHARP/equivalent) 4

5 3. IR VF Bullet Camera DIS CMOS Resolution PAL/NTSC : 1280*720 Weather Proof Varifocal Lens (2.8~12mm) Full HD@720P F1.2, 0.1 Lux AGC ON,0 LUX(IR ON) Auto tracking white balance 42 PCS 5mm IR LEDs / meters IR cut filter with auto switch Weatherproof IP66 ( SOCUS / SECURA/RAYSHARP/equivalent) 4. Standalone AHD DVR Main Processor Video Input Compression Pentaplex H.264 Standalone Multiplex 16 channel, BNC H.264 Live recording, Playback, Backup, Remote access, PTZ control, Mobile monitoring Record Mode Manual, Schedule(Regular(Continuous), MD, Alarm), Stop Dual Stream Frame Rate Display feature Support 25fps(P) / 30fps(N) single/ Quad/S.E.Q. Video Output 1 HDMI, 1 TV, BNC(1.0Vp-p, 75Ω) Audio Input / Output Network Interface USB Interface Digital Zoom 1 channel, RCA / 1 channel, RCA 1 RJ45 10M / 100M ethernet interface 2 USB 2.0 Interfaces Yes 5

6 5. Monitor LED 32 Monitor ( Panasonic, Samsung, equivalent) 6. KVA Offline UPS (Intex, equivalent) 7. 2(Two) TB SURVEILLANCE HDD (WD, equivalent) 8. CCTV Wire cable 3+1 Copper (Spycab or equivalent) 9. SMPS Power supply for cameras. 10. PVC pipe ISI mark Please note: The supplier is to ensure that technical bid is to be submitted on Hospital s original format by giving the model and make. The model quoted should be one of the latest available products of the company. Tenderer is to essentially give the name of the company whose product is to be supplied. The product brochure should also be submitted with the technical bids. All the products will stand for a minimum of one year on site all comprehensive warranty against all manufacturing defects. AMC charges quoted in item No. 15 of bill of quantity will be payable on Annual Basis after expiry of warranty period. ELIGIBILITY: ROGI KALYAN SAMITI TECHNICAL BID 1 Name and address of the Firm 2 Constitution (Proprietor/Partnership/Ltd. Co.) 3 ISO Certification 4 PAN & TIN no. 5 Copy of Balance Sheet for 3 Years to be enclosed 6 Details of Local Office Address (Odisha)/contact person/contact no./e mail and functioning since when 7 Details of 1 project executed in the last 3 years with work experience. 8 DECLARATION FORM * Separate enclosures wherever required may be enclosed. Signature of Authorised Representative of the company and seal of the company 6

7 ROGI KALYAN SAMITI TECHNICAL BID FORMAT 1. Fixed Dome Day/Night Colour camera Details & description of Equipment to be supplied Resolution 2. IR Bullet Camera Details & description of Equipment to be supplied Resolution Weather Proof 7

8 3.IR VF Bullet Camera Details & description of Equipment to be supplied Resolution Weather Proof 4.Standalone AHD DVR Details & description of Equipment to be supplied Main Processor Video Input Compression Pentaplex Record Mode Dual Stream Frame Rate Display feature Video Output Audio Input / Output Network Interface USB Interface Digital Zoom Audio 8

9 SL EQUIPMENT NO 1 Monitor LED 32 Monitor Make & Model: 2 1 KVA Offline UPS 3 2 TB SURVEILLANCE HDD 4 CCTV Wire cable 3+1 Copper 5 SMPS Power supply for cameras. 6 PVC pipe ISI mark Details & description of Equipment to be supplied Signature of Authorised Representative of the company and seal of the company ROGI KALYAN SAMITI Provisional requirement of Cameras SN NO LOCATION OF INSTALLATION REQUIRED QUANTITY 1 Main entrance 2 2 ANMTC 1 3 In front of ADMO (Med) office 1 4 In front of eye word 1 5 Entrance of CDMO 1 6 In front of CDMO chamber 1 7 DPMU corridor 1 8 In front of DLO 1 9 In front of blood bank 1 10 Entrance of OPD showing to kalinga med 1 11 OPD corridor 1 12 Casualty entrance 1 13 Dispensary counter corridor 1 14 PPC entrance 1 15 Entrance of OT and Surgery ward 1 16 Corridor of surgery ward and OT 2 Total 18 9

10 ROGI KALYAN SAMITI BILL OF QUANTITIES PRICE BID FORMAT Tender for supply and installation of CCTV system at District Head Quarter Hospital, Kendrapara. Sr. No. Description of Items Quantity/ Unit Unit Rate(Rs.) Amount (Rs.) 1 Fixed Dome Day/Night Colour camera 10 2 Outdoor Metal bullet camera/ IR Bullet Camera 6 3 IR VF Bullet Camera 2 4 Stand alone DVR. 1 5 CAMERA POWER SUPPLY / SMPS TB HDD 1 7 Monitor LCD 32 Monitor KVA Offline UPS 1 9 CCTV Wire cable 3+1 Copper As per actual 10 PVC pipe As per actual 11 Installation, testing & commissioning of the total system. This work includes every work and materials related to the job. As this is a turnkey job, no extra payment shall be made on any account. 12 T O T A L COST (Inclusive of all taxes) Total Amount in Words: 13 AMC for THREE years after the completion of ONE year Warranty 14 (12+13) TOTAL COST FOR EVALUATION (Inclusive of all taxes) Note: All the above mentioned items are to be supplied as per specification given and to be Installed and completed as per requirements and instructions given by the authority. Rates should be inclusive of taxes. Signature of Authorized Representative of the company and seal of the company 10

11 DECLARATION FORM Name Address I/ we declare that I/ we carefully read all the term & condition of tender of District head quarter hospital, Kendrapara, Odisha for supply of CCTV system. The rate is valid for one year from date of approval. I will abide with all term & condition set forth in the tender paper. I/ we also declare that I/ we have not been blacklisted any government/ PSU organization for providing of service or supply of any material. I/ we declare that I/ we had deposited the Earnest money, if any Information furnished by us proved to be false at the time of verification and incomplete assignment the authority right to reserve forfeit the EMD. Signature of the bidder Date Name and Address of the Firm with seal 11