SPONSOR SERVICE KIT. Knowledge17 ExpoNow Dates May 8-10, 2017 Orange County Convention Center Orlando, FL
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1 SPONSOR SERVICE KIT Knowledge17 ExpoNow Dates May 8-10, 2017 Orange County Convention Center Orlando, FL
2 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL TABLE OF CONTENTS T3 Expo Information T3 Welcome Letter Page 4 Important Dates & Deadlines Checklist Page 5 Show Information Page 6 Sponsor Package Options Page 7 Checklist - Pre - Show Page 8 Checklist - On - Site Page 9 Shipping Information Material Handling Page 11 Shipping Addresses Page 12 Advance Shipment Labels Page 13 Direct Shipment Labels Page 14 Hanging Sign Advance Shipment Labels Page 15 T3 Service Information & Forms 10 x 10 Presta TM Rental Exhibit Package Information Page x 10 Presta TM Rental Exhibit Package Submission Form Page x 20 Presta TM Rental Exhibit Package Infomation Page x 20 Presta TM Rental Exhibit Package Submission Form Page 20 Custom Exhibit Rental Options Page 21 Artwork Submission Guidelines Pages Floor Covering Pages Furniture Page 26 Accessories Page 27 Furniture & Accessories Page 28 Display Tables Pages Additional Information & Forms Labor Page 32 Ancillary Services Page 33 Signage Page 34 Payment Information Page 35 Notification of Intent to Use EAC Page 36 Third Party Authorization Page 37 Terms & Conditions Pages United States Fire Department Regulations Page 40 Orlando Labor Guidelines Page 41 Ancillary Information & Forms *Please submit order forms and payment directly to individual vendors. Northstar Page YRC Pages CORT Furnishings & Order Forms Pages OCC Order Forms Pages Smart City Order Forms Pages TLC Floral Order Forms Pages 108 T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 2
3 T3 EXPO INFORMATION
4 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL WELCOME Dear Knowledge17 Sponsor, T3 Expo is proud to have been selected as the official service contractor for Knowledge17. This document contains information and order forms for many of the services we offer. Please take a few minutes to review and read this material carefully. Our goal is to help make your participation at this event a success. We recommend you place your order as soon as possible to take advantage of the advance order discounts. T3 Expo has a customer service department ready to assist with your exhibiting needs. Please contact help@t3expo.com, x 309. Thank you for your business, From all of us at T3 Expo T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 4
5 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL IMPORTANT DATES & DEADLINES CHECKLIST Monday, March 6, 2017 Friday, March 24, 2017 Friday, March 31, 2017 Wednesday, April 5, 2017 Thursday, April 6, 2017 Wednesday, April 12, 2017 Wednesday, April 12, 2017 Friday, April 21, 2017 Friday, April 21, 2017 Friday, April 21, 2017 Friday, April 21, 2017 Friday, April 28, 2017 Saturday, May 6, 2017 Sunday, May 7, 2017 Thursday, May 11, 2017 Receiving at Advance Warehouse Begins Presta TM Rental Exhibit Package Order Deadline Presta TM Rental Exhibit Package Artwork Deadline Exhibitor Appointed Contractor Form Deadline Specialty Furniture Advanced Discount Deadline Electrical Services Advanced Discount Deadline Telecommunications Services Advanced Discount Deadline T3 Service Orders Advanced Discount Deadline Cleaning Services Advanced Discount Deadline Rigging Services Advanced Discount Deadline Floral Services Advanced Discount Deadline Last Day for Advanced Shipments to Arrive Without Surcharges Show Site Shipments May Begin Arriving After 8:00 am All Exhibits Must Be Set By 5:00 pm All Carriers Must Check in By 12:00 pm T3 Expo Fax Line: Send Order: Help Phone: x 309 page 5
6 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL SHOW INFORMATION Location: Orange County Convention Center Hall: West Hall D West Building, Hall D 9800 International Drive Orlando, FL Exhibit Hall: Drape: Black Aisle Carpet: Tuxedo The booth space is not carpeted and show management requires that all booth spaces are carpeted. Please order on page 25. Booth Packages: Please see page 7 for descriptions Diamond Level Package Platinum Level Package Gold Level Package Silver Level Package Bronze Level Package Show Schedule: Exhibitor Move In: Saturday, May 6 8:00 am - 5:00 pm Gold Sponsors & above only Saturday, May 6 1:00 pm - 5:00 pm All Sponsors Sunday, May 7 8:00 am - 5:00 pm All Sponsors ** Booths must be built by 5:00 pm on Sunday. Crates & Skids will be removed from the aisles after 5:00 pm on Sunday** Monday, May 8 8:00 am - 1:00 pm Demo Testing and Collateral Set Up Only ** Monday, May 8 move in is for demo testing and collateral set up only. No booth building or assembly may be done on Monday. All crates, skids and large shipments will be removed from the show floor after 5:00 pm on Sunday, May 7. ** ExpoNow Hours: Monday, May 8 5:00 pm - 9:00 pm Go-Live! Reception Tuesday, May 9 11:30 am - 4:30 pm ExpoNow Hours 5:30 pm - 7:30 pm ExpoNow Happy Hour Wednesday, May 10 11:30 am - 5:30 pm ExpoNow Hours Dismantle and Move Out: Wednesday, May 10 Thursday, May 11 5:30 pm - 11:00 pm 8:00 am - 2:00 pm Carrier Check - In: Thursday, May 11 by 12:00 pm *Please note that hours are subject to change. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 6
7 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL SPONSOR LEVEL PACKAGE INFORMATION DIAMOND LEVEL 30 x 30 Booth Space Booth package not included The booth space is not carpeted and show management requires that all booth spaces are carpeted. Please order on page 25. PLATINUM LEVEL 20 x 30 Booth Space Booth package not included GOLD LEVEL 20 x 20 Booth Space Booth package not included SILVER LEVEL 10 x 20 Booth Space includes: - 8 High Black back drape - 3 High Black drape side dividers - (1) 7 x 44 One Line Identification Sign - (1) Wastebasket BRONZE LEVEL 10 x 10 Booth Space includes: - 8 High Black back drape - 3 High Black drape side dividers - (1) 7 x 44 One Line Identification Sign - (1) Wastebasket T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 7
8 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL CHECKLIST - PRE - SHOW 1. Review this entire service kit Please note that payment is required with all orders. 2. Read the event terms and conditions (see pages 38-39) 3. Arrange in-bound freight/material handling If you, or any other vendor, are shipping materials to your booth, be sure to: 1. Choose Advance or Direct Shipping: Advance Shipping: If you ship to the Advance Warehouse your freight will be guaranteed to be in your booth for the first day of set up.* Make sure you look at the Late to Warehouse date. Freight being received after the date will incur a surcharge. The Advance Warehouse is not able to accept loose unpackaged pieces. Shipping crates, fibers, ons and pallets are acceptable. Direct Shipping: If you ship Direct to Show Site, pay attention to the dates that shipments can be received. Shipments arriving before these dates may be refused. Please note: any freight arriving on a Saturday, Sunday or before 8:00 am and after 4:30 pm Monday Friday or observed local union holidays will incur an overtime surcharge. 2. Check the show timing to gauge which shipping option meets your scheduling parameters. Please make note of handling surcharges (overtime, off target, late/early to warehouse etc.) 3. Fill out the Material Handling Agreement in the service kit to estimate your costs and submit with payment. 4. Label your freight correctly with your company name, booth number, show name and address listed in the service kit. Shipping label forms are provided in the service kit. 5. Bring all copies of shipping documents with tracking numbers with you to show site. *Due to circumstances of timing or facility availability beyond the control of T3 Expo, this may result in an overtime surcharge. Please refer to the Material Handling Agreement. 4. If applicable order rental booth structure and/or option Please choose the appropriate option and/or configuration of your booth structure. 5. Order graphics/signage and submit artwork See the Artwork Submission Guidelines pages in this kit for format information and submission details. You will receive instructions via on how to submit artwork after your order and payment forms are received. 6. Order booth furnishings/accessories There are forms in this kit with many options to enhance the look of your exhibit. Discount price deadlines are noted on the forms. 7. Order T3 installation & dismantle labor, and/or submit EAC forms with proof of insurance Venues have different union regulations; review the Labor Guidelines page to determine if you need to hire labor to set-up/tear down your exhibit properties. If you are using a firm other than the official service contractor you must submit the Notification of Intent to Use EAC form and proof of insurance at least 30 days prior to the first day of exhibitor move-in. Without these documents, your EAC will not be allowed to set any exhibits. 8. Order additional/ancillary services There are forms in this kit for other services such as cleaning, accessible storage, sign hanging, electricity, audio visual, internet, lead retrieval, specialty furnishings, floral or catering. Some of these services are provided by vendors other than T3 Expo; be sure to submit forms and payments to the proper vendors. Please make not of ordering discount deadlines. 9. Submit your order with payment (REQUIRED) This will ensure all booth options, graphics, furnishings and accessories are reserved for your event. Orders received without payment cannot be processed. We accept Mastercard, Visa, American Express, company check, money order or wire transfer. There is a processing fee on wire transfers. 10. Arrange out-bound freight Before the end of your event, be sure to visit the T3 Service Desk to pick up a Material Handling Agreement. No Material Handling Agreement will be distributed unless the account is paid in full. There will be a show carrier providing air and/or ground shipping options. If you are using your own carrier, you will need to schedule them on your own for a pickup. Please note the carrier check-in time on the Show Information page. If your carrier does not check-in by the date/time listed, your freight will be re-routed to ship with the show carrier at your expense. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 8
9 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL CHECKLIST - ON - SITE 1. Check all freight when you arrive Verify that all your shipments have arrived in your booth space; check against your shipping documentation before unpacking any freight. If the piece count does not match your documents, or something is damaged or does not belong to you, report to the service desk immediately for assistance. 2. Booth set up If using booth labor, you must check-in at the T3 Service Desk to inform us that you are ready for your labor. Installation/dismantle labor start time is only guaranteed when ordered for 8:00 am start. Once your Booth structure is set up, please tag your empty boxes with empty stickers. Empty stickers can be picked up at the T3 Service Desk. 3. Arrange out-bound freight Before the end of your event, be sure to visit the T3 Service Desk to pick up a Material Handling Agreement. No Material Handling Agreement will be distributed unless the account is paid in full. There will be a show carrier providing air and/or ground shipping options. If you are using your own carrier, you will need to schedule them on your own for a pickup. Please note the carrier check-in time on the Show Information page. If your carrier does not check-in by the date/time listed, your freight will be re-routed to ship with the show carrier at your expense. 4. Booth structure packed to ship out Once your freight is packed and labeled to ship out, please turn in a Material Handling Agreement to the T3 Service Desk. Do not leave your Material Handling Agreement in your booth space/on your freight. If you do not turn your Material Handling Agreement in at the T3 Service Desk, your shipment may be delayed and/or re-routed on a show carrier. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 9
10 SHIPPING INFORMATION
11 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL MATERIAL HANDLING Rate Classifications Additional Fees May be Applicable Crated - Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling required. Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. The Advance Warehouse is not able to accept loose unpackaged pieces. Shipping crates, fibers, cartons and pallets are ok. Small Package - A shipment of any number of pieces with a combined weight of between 1 and 50 lbs that is received on the same day, from the same shipper and delivered by the same carrier at the same time. Overtime/Double Time Late to Warehouse Fee: Shipments arriving after Friday, April 28, 2017 will be charged an additional 30%. Shipments Returned to Warehouse: Shipments returned to the warehouse at close of the show will be charged an additional 30% per pound. Shipments not picked up from the warehouse within 72 hours will be charged for storage. Overtime is before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday. Double Time is all hours on Sunday and observed union holidays. Based upon the freight handling rates quoted, a 30% surcharge per pound for each occurrence will apply if: Shipments are received on overtime. Your advance shipment to the warehouse is received during straight time hours, but due to scheduling beyond T3 Expo s control, is moved into show site on overtime. Shipments are loaded-out on overtime. Advance Shipments to T3 Expo Warehouse Advance Shipments will be received at the Advance Warehouse beginning on Monday, March 6, Shipments arriving prior to Monday, March 6, 2017 may be refused. Crated Shipment Weight x $ 0.94/lb. = $ Small Package Shipment - Total Shipment Weight 50 lbs or Less Small Shipment Package x $60.00 ea. = $ Direct Shipments to Show Site Direct shipments will be received starting on Saturday, May 6, 2017 at 8:00 am. Shipments that arrive prior to Saturday, May 6, 2017 may be refused by the facility as T3 Expo will not have staff present prior to this date and time. Crated or Uncrated Shipment Weight x $ 0.98/lb. = $ Small Package Shipment - Total Shipment Weight 50 lbs or Less Small Shipment Package x $60.00 ea. = $ Outbound Shipping A Material Handling Agreement MUST be filled out for any shipment leaving the expo hall. These forms can be picked up at the T3 Expo Service Center. *All accounts must be settled prior to requesting this form. Once you have filled out the Material Handling Agreement and ALL of your booth materials are packed, labeled, and ready for shipping, please return the completed form to the T3 Expo Service Center. DO NOT LEAVE THIS FORM IN YOUR BOOTH SPACE. Carrier check in: All carriers must be checked in at the loading dock no later than 12:00 p.m. on Thursday, May 11, If prior arrangements have not been made, official event carriers, for both expedited & ground freight services, will be on site to coordinate shipping. UPS or Federal Express, to use these carriers, you MUST have their shipping labels for each piece, schedule your pick up, produce a pick up confirmation number or code. Without these, your freight will NOT be taken by either. If there is an associated business center on the property, to guarantee pick up by UPS or Federal Express, it is recommended that you bring your items there. Please note: there may be an additional fee from the facility for this. If your selected carrier does not check in for your shipment by 12:00 p.m. on Thursday, May 11, 2017, your freight will be re-routed onto one of the show carriers at prevailing rates. ESTIMATE TOTAL MATERIAL HANDLING $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 11
12 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL SHIPPING ADDRESSES Advance Shipments to T3 Expo Warehouse Address To: (exhibiting company name and booth #) Direct Shipments to Show Site Address To: (exhibiting company name and booth #) For: c/o: Knowledge17 T3 Expo YRC/KUB Tradeshow Support 19 North Texas Avenue Orlando, FL For: c/o: Knowledge17 T3 Expo Orange County Convention Center West Building, Hall D 9800 International Drive Orlando, FL Information Advance shipments will be accepted beginning on Monday, March 6, 2017 through Friday, April 28, 2017 between the hours of 8:00 am 4:00 pm. Any shipment after Friday, April 28, 2017 will be charged an additional 30% per pound. Information Direct shipments are accepted starting on Saturday, May 6, 2017 beginning at 8:00 am and throughout published event hours. Advance shipments will not be accepted after Thursday, May 4, Shipments after this date must be shipped directly to show site keeping in mind the official first day of direct to show site receiving noted to the right. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 12
13 ADVANCE SHIPMENT Advance shipments accepted beginning, Monday, March 6, 2017 through Friday, April 28, 2017 from 8:00 am 4:00 pm. To: Exhibitor Name These labels are provided for your convenience, please affix to each piece shipped to ensure proper delivery. c/o: T3 Expo YRC/KUB Tradeshow Support 19 North Texas Avenue Orlando, FL Event: KNOWLEDGE17 Booth #: Piece #: ADVANCE SHIPMENT To: c/o: Exhibitor Name T3 Expo YRC/KUB Tradeshow Support 19 North Texas Avenue Orlando, FL of: pieces Advance shipments accepted beginning, Monday, March 6, 2017 through Friday, April 28, 2017 from 8:00 am 4:00 pm. Event: KNOWLEDGE17 Booth #: Piece #: of: pieces
14 DIRECT SHIPMENT Direct shipments accepted beginning Saturday, May 6, 2017 starting at 8:00 am through published event hours. These labels are provided for your convenience, please affix to each piece shipped to ensure proper delivery. To: c/o: Exhibitor Name T3 Expo Orange County Convention Center West Building, Hall D 9800 International Drive Orlando, FL Event: KNOWLEDGE17 Booth #: Piece #: DIRECT SHIPMENT To: c/o: Exhibitor Name T3 Expo Orange County Convention Center West Building, Hall D 9800 International Drive Orlando, FL32819 of: pieces Direct shipments accepted beginning Saturday, May 6, 2017 starting at 8:00 am through published event hours. Event: KNOWLEDGE17 Booth #: Piece #: of: pieces
15 HANGING SIGN ADVANCE SHIPMENT To: Exhibitor Name Advance Hanging Sign shipments accepted beginning, Monday, March 6, 2017 from 8:00 am 4:00 pm. These labels are provided for your convenience, please affix to each piece shipped to ensure proper delivery. c/o: T3 Expo YRC/KUB Tradeshow Support 19 North Texas Avenue Orlando, FL Event: KNOWLEDGE17 Booth #: Piece #: of: pieces HANGING SIGN ADVANCE SHIPMENT To: c/o: Exhibitor Name T3 Expo YRC/KUB Tradeshow Support 19 North Texas Avenue Orlando, FL Advance Hanging Sign shipments accepted beginning, Monday, March 6, 2017 from 8:00 am 4:00 pm. Event: KNOWLEDGE17 Booth #: Piece #: of: pieces
16 T3 SERVICE INFORMATION & FORMS
17 Designs are confidential and the exclusive property of T3 Expo, LLC. Designs are provided solely for the purpose of evaluating T3 Expo s proposal. Designs may not be used for any other purpose or reproduced or publicly disclosed without T3 Expo s written consent "x 95" Return Panel " X 95" Center Panel " X 95" Return Panel Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL 10 X 10 PRESTA TM RENTAL EXHIBIT PACKAGE INFORMATION Exhibitor Order Deadline: March 24, 2017 Artwork Submission Deadline: March 31, 2017 Artwork Approval Deadline: April 7, 2017 *An additional 25% rush fee will be added to the total price of the package if graphic files are received after March 31, Rent a Booth Package for the ultimate exhibiting experience. Utilizing Presta, our proprietary exhibit system, T3 will create the following displays and will set everything up for your arrival. Rental Exhibit 10x10 10 x 10 Package: $4, w x 8 h Digitally Printed Backwall 10 x 10 Standard Carpet (1) 35 w x 40 h x 19 d White Lockable Demo Cabinet (3) Clip on lights Labor to Install and Dismantle 1st Day Cleaning v01 NOTE: MONITOR IS NOT INCLUDED. Pricing does not include AV equipment, electrical or internet connection. Exhibitor must provide artwork for backwall and returns. Please review Artwork Submission Guidelines on pages Please include 1 '' bleed around all artwork Carpet Color: Red Burgundy Blue Navy Green Grey Charcoal Black Included In Price - (Y)I Artwork Files Required: (1) w x 95 h Backwall (2) w x 95 h Backwall Return Panels See next page for submission order form... T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 17
18 Designs are confidential and the exclusive property of T3 Expo, LLC. Designs are provided solely for the purpose of evaluating T3 Expo s proposal. Designs may not be used for any other purpose or reproduced or publicly disclosed without T3 Expo s written consent v01 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL 10 X 10 PRESTA TM RENTAL EXHIBIT PACKAGE SUBMISSION FORM The following information is required. Please return completed form to T3 Expo. Exhibitor Order Deadline: March 24, 2017 Artwork Submission Deadline: March 31, 2017 Artwork Approval Deadline: April 7, 2017 *An additional 25% rush fee will be added to the total price of the package if graphic files are received after March 31, Rental Exhibit 10x10 1. Client Contact Company Name: Contact Name: Address: Phone #: Booth #: 2. Review Package 9 w x 8 h Digitally Printed Backwall 10 x 10 Standard Carpet (1) 35 w x 40 h x 19 d White Lockable Demo Cabinet (3) Clip on Lights Labor to Install and Dismantle 1st Day Cleaning Select Carpet Color: (Included in booth package price, please check one) Artwork Files Required: (1) 108 w x 95.5 h Backwall (2) 23.5 w x 95 h Backwall returns Red Burgundy Blue Navy Green Grey Charcoal 10 X 10 BOOTH PACKAGE $4, TAX 6.5% 3. Indicate Grapic Panel Instructions (See pages for Artwork Submission Guidelines) I m sending artwork Black ESTIMATED TOTAL TURNKEY PACKAGE $ $ *Pricing does not include AV equipment, electrical or internet connection. 4. Submit Artwork Upon receipt of this order form, and the payment information form (page 35) a private, direct link to an upload folder will be sent to the address provided. 5. Submit This Form Fax or this completed form to: Fax: orders@t3expo.com 6. Submit Payment Information Form (Page 35) Fax or this completed form to: Fax: orders@t3expo.com I m sending my logo Please lay out my copy ( word document) Company Name: Contact Name: Address: Phone #: Booth #: 10 X 10 RENTAL EXHIBIT PACKAGE $4, TAX 6.5% $ ESTIMATED TOTAL RENTAL EXHIBIT PACKAGE $ *Pricing does not include AV equipment, electrical or internet connection. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 18
19 x 95 Return Panel x 95 Center Panel x 95 Return Panel Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL 10 X 20 PRESTA TM RENTAL EXHIBIT PACKAGE INFORMATION Exhibitor Order Deadline: March 24, 2017 Artwork Submission Deadline: March 31, 2017 Artwork Approval Deadline: April 7, 2017 *An additional 25% rush fee will be added to the total price of the package if graphic files are received after March 31, Rent an exhibit and T3 will set everything up for your arrival for the ultimate exhibiting experience. Rental Exhibit 20x10 10 x 20 Rental Exhibit Package: 18 w x 8 h Digitally Printed Backwall 10 x 20 Standard Carpet (2) White Lockable Demo Counters Reception Counter with Digital Graphic (6) Clip Lights 1st Day Cleaning Labor to Install and Dismantle $7, Designs are confidential and the exclusive property of T3 Expo, LLC. Designs are provided solely for the purpose of evaluating T3 Expo s proposal. Designs may not be used for any other purpose or reproduced or publicly disclosed without T3 Expo s written consent v01 NOTE: MONITOR IS NOT INCLUDED. Pricing does not include AV equipment, electrical or internet connection. Exhibitor must provide artwork for backwall and returns. Please review Artwork Submission Guidelines on pages Carpet Color: Included In Price File set up at 50% Please include 1 bleed around all artwork Red Burgundy Blue Navy Green Grey Charcoal Black " Artwork Files Required: (1) w x 95 h Backwall (2) w x 95 h Backwall returns (1) w x h x d Reception Counter Graphic Exhibitor must provide artwork for backwall and returns. Please review Artwork Submission Guidelines on pages See next page for submission order form... T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 19
20 Designs are confidential and the exclusive property of T3 Expo, LLC. Designs are provided solely for the purpose of evaluating T3 Expo s proposal. Designs may not be used for any other purpose or reproduced or publicly disclosed without T3 Expo s written consent v01 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL 10 X 20 PRESTA TM RENTAL EXHIBIT PACKAGE SUBMISSION FORM The following information is required. Please return completed form to T3 Expo. Exhibitor Order Deadline: March 24, 2017 Artwork Submission Deadline: March 31, 2017 Artwork Approval Deadline: April 7, 2017 *An additional 25% rush fee will be added to the total price of the package if graphic files are received after March 31, Rental Exhibit 20x10 1. Client Contact Company Name: Contact Name: Address: Phone #: Booth #: 2. Review Package 18 w x 8 h Digitally Printed Backwall 10 x 20 Standard Carpet (2) 35 w x 40 h x 19 d White Lockable Demo Counters (1) 63 w x 39 h x d Reception Counter Graphic (6) Clip Lights Labor to Install and Dismantle 1st Day Cleaning Select Carpet Color: (Included in booth package price, please check one) Artwork Files Required: (1) w x 95.5 h Backwall Panels (1) w x h x d Reception Counter Graphic Red Burgundy Blue Navy Green Grey Charcoal 10 X 20 BOOTH PACKAGE $7, TAX 6.5% 3. Indicate Grapic Panel Instructions (See pages for Artwork Submission Guidelines) I m sending artwork Black ESTIMATED TOTAL TURNKEY PACKAGE $ $ *Pricing does not include AV equipment, electrical or internet connection. 4. Submit Artwork Upon receipt of this order form, and the payment informa tion form (page 35) a private, direct link to an upload folder will be sent to the address provided. 5. Submit This Form Fax or this completed form to: Fax: orders@t3expo.com 6. Submit Payment Information Form (Page 35) Fax or this completed form to: Fax: orders@t3expo.com I m sending my logo Please lay out my copy ( word document) Company Name: Contact Name: Address: Phone #: Booth #: 10 X 20 RENTAL EXHIBIT PACKAGE $7, TAX 6.5% $ ESTIMATED TOTAL RENTAL EXHIBIT PACKAGE $ *Pricing does not include AV equipment, electrical or internet connection. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 20
21 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL CUSTOM EXHIBIT RENTALS Exhibitor Order Deadline: March 24, 2017 Artwork Submission Deadline: March 31, 2017 Artwork Approval Deadline: April 7, 2017 *An additional 25% rush fee will be added to the total price of the package if graphic files are received after March 31, T3 Exhibits can provide custom designed exhibit programs tailored to your company s specific needs. All T3 Exhibit rental programs are full service and include exhibit design, graphic production and installation services. Best of all, there are no material handling fees for the exhibit properties and your exhibit will have priority during set up. Please Contact Pete Dorson at T3 Exhibits for your custom rental exhibit program. O: (888) , ext. 375 pdorson@t3expo.com T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 21
22 ARTWORK SUBMISSION GUIDELINES GENERAL FILE SET UP Please provide artwork in native formats whenever possible: Adobe Illustrator and Adobe InDesign are preferred When creating multiple-panel signs/structure graphics (booth backwalls, etc.): Use Adobe Illustrator for layout Create artwork using one artboard for entire graphic. Don t use separate artboards for artwork spanning more than one panel. Include 2 bleeds on all sides Convert fonts to outlines Embed all linked images When creating single-panel graphics/smaller signs (meter boards, placards, etc.): Use Adobe Illustrator or InDesign for layout Include 1 bleeds on all sides Convert fonts to outlines Embed all linked images *Templates are available upon request IMAGES Rasterized pixel-based images such as PSD, TIF or JPEGs should be high resolution ( dpi) at full size, 1:1 ratio. This includes images linked or embedded in InDesign or Illustrator files. Based on viewing distance, below are some basic guidelines for resolution when working with formats such as PSD, TIF and JPG files. 48 x 96 Graphics and larger Recommended resolution for your graphic at full size dimensions: Viewing distance of 1-4 feet dpi at full size Viewing distance of 5-9 feet dpi at full size Minimum resolution for your graphic at full size dimensions: Viewing distance of 1-4 feet dpi at full size Viewing distance of 5-9 feet dpi at full size Graphics smaller than 48 x 96 Viewing distance of 1-4 feet dpi at full size One can then determine the final dpi when the image is scaled up to final output size. PREFERRED FILE FORMATS Adobe Illustrator: (AI or EPS) outline fonts and embed all links Adobe InDesign: package all fonts and links Adobe Photoshop: (PSD, TIF or JPG) for image files UNACCEPTABLE FILE FORMATS Microsoft Publisher Microsoft Powerpoint Microsoft Word CHECKLIST PageMaker Quark CorelDraw SET DOCUMENT MODE TO CMYK Artwork documents must be created in CMYK color mode. Colors may differ if converted from RGB to CMYK for printing. Specific colors should be noted as Pantone PMS swatches USE APPROPRIATE DIMENSIONS AND SCALE Create files at 100% scale whenever possible Use 50%, 25% or 10% scale as alternate option Double-check the artwork dimensions to make sure it matches the product/structure you are ordering SET APPROPRIATE BLEEDS ON ALL SIDES GIF BMP CHECK IMAGE RESOLUTION Placed/linked images should be high resolution; see notes on resolution at left CONVERT FONTS TO OUTLINES Convert all fonts to outlines or send a zipped copy of the font along with your artwork file EMBED IMAGES / SAVE & PACKAGE YOUR FILE Illustrator: Be sure all links have been embedded Package your Illustrator or InDesign file (Preferred method) Illustrator: File > Package InDesign: File > Package INCLUDE PDF PROOF Create a low resolution PDF proof of your file for reference (PDF not to be used for print production) page 22
23 ARTWORK SUBMISSION GUIDELINES SUBMITTING ARTWORK QUESTIONS? Please Note: All artwork must be submitted through the ERC and receive ServiceNow approval, prior to submitting it for print. UPLOADING ARTWORK Once the graphics submission form and the payment form are received you will receive an containing a private, direct link to an upload folders as well as directions on the graphic proof for approval process Questions regarding artwork may be ed to: Exhibitor Graphics exhibitorgraphics@t3expo.com Include event name, company name, booth number and contact information in all inquiries Once you have received the link: 1. Double-click on the link in the 2. Drag file(s) into the folder 3. You will receive a proof of your artwork for review and final approval US MAIL T3 Expo / Exhibitor Graphics 8 Lakeville Business Park Lakeville, MA Acceptable devices: CD/DVD Flash Drive Include a color hard copy print along with your file(s) * Include event name, company name, booth number and contact information on all submissions page 23
24 FLOOR COVERING Upgraded Carpet 30oz. premium 100% nylon carpet Red Green Grey White Navy Charcoal Teal Black Burgundy Standard Carpet 16oz. nylon carpet Red Burgundy Blue Navy Green Grey Charcoal Black *Please Note: Colors may vary slightly from photo. page 24
25 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL FLOOR COVERING Upgraded Carpet 30 oz. premium 100% nylon carpet Discount Price Deadline: Order and payment due by Friday, April 21, 2017 The booth space is not carpeted and floor covering is required by show management for all booth areas. Enter size and select carpet color Size x = sq. ft x $5.75 or $6.75 = $ Please Select Carpet Color: (check one) Booth Dimensions Total Area Discount Price Standard Price Extended Price Red Grey Navy Teal Green White Charcoal Black Burgundy Standard Carpet 16 oz. nylon carpet Enter size and select carpet color Custom Size Custome size is required for larger, island or peninsula booths. Discount Standard Extended Booth Dimensions Total Area Discount Standard Extended 10 x 10 $ or $ $ 10 x 20 $ or $ $ 10 x 30 $ or $ $ 10 x 40 $ or $ $ x = sq. ft x $4.15 or $4.75 = $ Please Select Carpet Color: (check one) Red Burgundy Blue Navy Green Grey Charcoal Black Additional Items Booth Dimensions Total Area Discount Standard Extended ½ Foam Padding x = sq. ft x $0.90 or $2.50 = $ Visqueen x = sq. ft x $1.25 or $1.75 = $ Company Name: Contact Name: Address: Phone #: Booth #: Please Note: There is a 50% cancellation fee of any items cancelled after delivery to the booth. TAX 6.5% ESTIMATED TOTAL FLOOR COVERING Subtotal: $ $ $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 25
26 FURNITURE Standard Chairs A. Side chair, black B. Bar stool, black B. A. *Please Note: Colors and style may vary upon availability. T3 Expo Fax Line: Send Order: Help Phone: x 309 page 26
27 ACCESSORIES A. Literature stand B. Brochure holder C. Raffle drum D. Tripod easel E. Chrome sign stand (22 w x 28 h) F. Display board (8 w x 4 h) (For use with push pins) G. 6 w Full view glass showcase H. Stanchion (includes 7 retractable cord) I. Chrome bag stand J. Display counter (36 w x 41 h x 21 d) K. Wastebasket A. B. C. D. E. F. G. H. I. J. K. *Please Note: Colors and style may vary upon availability. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 27
28 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL FURNITURE & ACCESSORIES Discount Price Deadline: Order and payment due by Friday, April 21, 2017 Furniture Quantity Discount Price Standard Price Extended Price A. Side chair, black x $ or $ = $ B. Bar stool, black x $ or $ = $ Accessories Quantity Discount Price Standard Price Extended Price A. Literature stand x $ or $ = $ B. Brochure holder x $ or $ = $ C. Raffle drum x $ or $ = $ D. Tripod easel x $ or $ = $ E. Chrome sign stand (22 w x 28 h) x $ or $ = $ F. Display board (8 w x 4 h) x $ or $ = $ G. 6 w Full view glass showcase x $ or $ = $ H. Stanchion (includes 7 rectractable cord) x $ or $ = $ I. Chrome bag stand x $ or $ = $ J. Display counter (36 w x 41 h x 21 d) x $ or $ = $ K. Wastebasket x $ or $ = $ Please Note: There is a 50% cancellation fee of any items cancelled after delivery to the booth. Company Name: Contact Name: Address: Phone #: Booth #: TAX 6.5% ESTIMATED TOTAL FURNITURE & ACCESSORIES $ $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 28
29 DISPLAY TABLES Skirted Tables 4 w x 2 d x 30 h 6 w x 2 d x 30 h 8 w x 2 d x 30 h 4 w x 2 d x 40 h 6 w x 2 d x 40 h 8 w x 2 d x 40 h Skirted tables include white vinyl top and pleated skirt on three sides. Fourth side skirting is available at an additional cost. Red Blue Gold Green Burgundy Plum White Grey Black Unskirted Tables 4 w x 2 d x 30 h 6 w x 2 d x 30 h 8 w x 2 d x 30 h 4 w x 2 d x 40 h 6 w x 2 d x 40 h 8 w x 2 d x 40 h Round Tables 30 dia. x 30 h, black 30 dia. x 40 h, black *Please Note: Colors and style may vary upon availability. Skirting not available on round tables. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 29
30 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL DISPLAY TABLES Discount Price Deadline: Order and payment due by Friday, April 21, High Skirted (on 3 sides) Quantity Discount Price Standard Price Extended Price 4 w x 2 d x $ or $ = $ 6 w x 2 d x $ or $ = $ 8 w x 2 d x $ or $ = $ 4th Side Skirting x $ or $ = $ 40 High Skirted (on 3 sides) 4 w x 2 d x $ or $ = $ 6 w x 2 d x $ or $ = $ 8 w x 2 d x $ or $ = $ 4th Side Skirting x $ or $ = $ Please Select Skirting Color: (check one) Red Blue Gold Green Burgundy Plum White Grey Black 30 High Unskirted Quantity Discount Price Standard Price Extended Price 4 w x 2 d x $ or $ = $ 6 w x 2 d x $ or $ = $ 8 w x 2 d x $ or $ = $ 40 High Unskirted 4 w x 2 d x $ or $ = $ 6 w x 2 d x $ or $ = $ 8 w x 2 d x $ or $ = $ Round Tables 30 dia. x 30 h, black x $ or $ = $ 30 dia. x 40 h, black x $ or $ = $ Company Name: Contact Name: Address: Phone #: Booth #: Please Note: There is a 50% cancellation fee of any items cancelled after delivery to the booth. TAX 6.5% ESTIMATED TOTAL DISPLAY TABLES $ $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 30
31 ADDITIONAL INFORMATION & FORMS
32 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL DISPLAY LABOR & FORKLIFT Important Information Display Labor Straight Time Overtime Double Time Straight Time: 8:00 a.m. to 4:30 p.m., Monday through Friday. Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday. Double Time: Sunday and observed union holidays. Show site labor orders: Add 30% to hourly rates. T3 Expo bills 1 hour minimum per laborer. Additional time is billed in 1/2 hour increments per laborer. Exhibitors ordering forklift will be assigned a forklift & operator. Determination of crew size is at the discretion of the official service contractor. Starting time is to be confirmed with T3 Expo. Only labor ordered for 8:00 a.m. start time is guaranteed. All other start times will begin as soon as labor is available. Exhibitor must check in at the T3 Expo service desk when ready for labor, and check out at the T3 Expo service desk upon completion of work. Exhibitors ordering forklift to assemble displays or for uncrating, unskidding, positioning and reskidding equipment or machinery will need to estimate their needs on this form. Labor $ $ $ T3 Superised Labor $ $ $ Forklift and Operator $ $ $ Requested Date & Time # of Laborers # Hours Hourly Rate Total Cost Installation x x = $ x x = $ Dismantle x x = $ x x = $ For forklift orders - Type of Work Being Performed Un-skid/re-skid equipment Place equipment Build booth structure Other: For display labor - Supervision of all labor is required (check one) Exhibitor Supervision On site/after hours contact cell phone #: ( ) On site/after hours contact name: Size of forklift required: 5,000 lb lift 10,000 lb lift 15,000 lb lift Heaviest piece weight Dimensions x x length width height T3 Expo Supervision On site/after hours contact cell phone #: ( ) On site/after hours contact name: Our fee for T3 Supervision is 30% of the exhibitor s total labor bill. In order to perform the labor without exhibitor s representative present, T3 Expo must receive detailed set-up instructions (blueprints/floor plans, etc.) with this labor order form. Exhibitor must also include outbound shipping instructions with this labor order form. Set-Up Instructions Attached Company Name: Contact Name: Address: Phone #: Booth #: Outbound Shipping Information Attached ESTIMATED TOTAL LABOR $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 32
33 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL ANCILLARY SERVICES Exhibitor must sign up for accessible storage at the on site Service Desk. Accessible storage is for storing items such as giveaways or litera ture that need to be replenished. ½ hour minimum labor charge to bring items to storage and ½ hour minimum charge for each time retrieved. Actual hours will be included in final billing. NOTE: If you are already paying for advance or direct material handling to T3 Expo, there is no additional charge for empty storage. If you are hand carrying your exhibit and require storage, empty storage fees will apply. Empty Storage fees cover the duration of the event. Accessible Storage Based upon square footage required for storage. Up to 25 sq. ft $ per day 26 to 50 sq. ft $ per day 51 to 100 sq. ft $ per day 101 to 150 sq. ft $ per day 151 to 200 sq. ft $ per day *One half hour of labor will be charged to bring items to storage and one half hour for each time items are retrieved from or brought into storage. Empty Storage Cardboard Box Fiber Case Subtotal = $ $ each $ each Subtotal = $ Area Price # Days Extended Price Cleaning Vacuuming x $0.46 per sq. ft. x = $ Porter Service x $0.47 per sq. ft. x = $ Company Name: Contact Name: Address: Phone #: Booth #: TAX 6.5% $ ESTIMATED TOTAL SERVICES. $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 33
34 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL SIGNAGE Important Information Double sq. ft. for double sided graphics. Round sq. ft. to next whole increment. File conversion, retouching or color correction may incur additional charges. T3 can design layouts of graphics for and additional fee of $125 per hour, minimum of 2 hours Please refer to the graphic submission guidelines form for artwork file set-up and uploading instructions. Signage Standard Size Signs 8.5 w x 10 h x $ or $ = $ 44 w x 7 h x $ or $ = $ 14 w x 22 h x $ or $ = $ 22 w x 28 h x $ or $ = $ 28 w x 44 h x $ or $ = $ Custom Size Banner (in feet) Quantity Discount Price Deadline: Order and payment due by Friday, April 21, 2017 Discount Standard Extended Price x = x $ or $ = $ width height area Double Sided x2 Subtotal = $ Company Name: Contact Name: Address: Phone #: Booth #: TAX 6.5% ESTIMATED TOTAL SIGNAGE $ $ T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 34
35 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL PAYMENT INFORMATION Services Ordered Material Handling Presta Rental Exhibit Packages Floor Covering Furniture & Accessories Display Tables Labor Forklift Labor Ancillary Services Signage Please Note: There is a 50% cancellation fee of any items cancelled after delivery to the booth. Total = $ = $ = $ = $ = $ = $ = $ = $ = $ Total: $ Important Information If paying by check, money order or wire, we will need a credit card as well to hold the order. Credit card will be charged for items ordered if intended method of payment is not received at least two weeks prior to the first move in day of the event. Please review show timing. Wire Bank fees: Domestic $15.00 International $35.00 *Wire details will be sent to the contact address upon receipt of this form. Partner Profile Company Name: Street Address: City: Contact Name: Telephone: Fax: ( ) ( ) Method of Payment State: Please make check payable to T3 Expo Mail to: T3 Expo 8 Lakeville Business Park Lakeville, MA Zip: Address: Booth #: Country: Company Check (Checks must be in U.S. Funds) Money Order Wire Transfer fees: Domestic $15.00 International $35.00 Credit Cards T3 Expo Accepts: Credit Card Information Credit Card Visa Master Card American Express We will use this authorization to charge your credit card for any additional subsequent orders placed by you or your representative for services rendered to your company for this event. Exhibiting Company: Cardholder Name: Account Number: Signature: Cardholder Billing Address: Booth # Address: Card Type: CCID# Expiration Date: City/State/Zip: T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 35
36 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL NOTIFICATION OF INTENT TO USE EAC Return Form By: Wednesday, April 5, 2017 Important Information Inform your Exhibitor Appointed Contractor that they MUST send a copy of their General Liability Insurance Certificate no later than 30 days prior to the first day of exhibitor move in or they will not be permitted to service your exhibit. It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event. If your company plans to use a firm which is not the official service contractor as designated by Show Management, please complete this form and mail or to the addresses listed below. Please return to: Contact: Knowledge17 Lawrence Ott Phone #: Lawrence.Ott@gpj.com * Please also send this form with your order to T3 Expo. Exhibiting Company Information Exhibiting Company Name: Booth Number: Exhibitor Name: Signature: Date: Exhibitor Appointed Contractor Information EAC Company Name: EAC Contact Name: EAC Address: City/State/Zip: Phone: Fax: Type of Service to be Performed: T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 36
37 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL THIRD PARTY AUTHORIZATION Discount Price Deadline: Order and payment due by Friday, April 21, 2017 Important Information We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from T3 Expo, to be bound by all terms and conditions as described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company. All invoices are due and payable upon receipt by either party. The items checked below are to be invoiced to the third party. Exhibiting Company Authorization of Third Party Billing Exhibitor Name: Date: Exhibitor Signature: Exhibiting Company Information Exhibiting Company Name: Booth Number: Exhibiting Company Address: City/State/Zip: Phone: Fax: Third Party Covering the following charges for exhibitor: Material Handling Presta Rental Exhibit Packages Floor covering Furniture & Accessories Labor Forklift work Ancillary Services Signage Contact s Address: Third Party Company Information Third Party Company Name: Third Party Billing Address: City/State/Zip: Phone: Contact s Address: Third Party Responsible for (list services): Contact Name: Fax: Third Party Credit Card Authorization Cardholder Name: CCID#: Expiration Date: Account Number: Card Type: Authorized Signature: Please Note: There is a 50% cancellation fee of any items cancelled after delivery to the booth. Card Holder Billing Address: City/State/Zip: T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 37
38 Knowledge17 ExpoNow: May 8-10, 2017 OCCC Orlando, FL TERMS & CONDITIONS The terms and conditions set forth below are part of the contractual agreement between T3 Expo, LLC. and you the EXHIBITOR. Exhibitor agrees to and accepts the terms and conditions of this contract when any of the following conditions are met: THE MATERIAL HANDLING AGREEMENT IS SIGNED; OR THE EXHIBITOR S MATERIALS ARE DELIVERED BY A CARRIER TO T3 S WAREHOUSE OR TO A SHOW/EXPOSITION SITE FOR WHICH T3 IS THE OFFICIAL SHOW CONTRACTOR, OR A SUBCONTRACTOR FOR THE OFFICIAL SHOW CONTRACTOR; OR AN ORDER FOR LABOR AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH T3 EXPO, LLC. 1. DEFINITIONS. For purposes of this contract, T3 means T3 Expo, LLC. and their employees, agents, directors and assigns, affiliated companies, related entities including but not limited to any subcontractors T3 may appoint. The term EXHIBITOR means the Exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractor ( EAC ). 2. PACKAGING AND CRATES. T3 shall not be responsible for damage to loose uncrated materials, pad wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or materials improperly packed. In addition T3 shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or having prior damage. Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means. 3. EMPTY CONTAINERS. Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of EXHIBITOR or his/her representative. All previous labels must be removed or obliterated. T3 assumes no responsibility for: Error in the above procedures Removal of containers with old empty labels & without T3 labels Improper information on empty labels T3 WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAID ITEMS ARE IN EMPTY CONTAINER STORAGE. 4. INBOUND SHIPMENTS. Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of EXHIBITOR or his representative, and during such time the materials will be left unattended. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER SAME HAVE BEEN DELIVERED TO EXHIBITOR S BOOTH AT THE SHOW SITE. T3 recommends the securing of security services from Facility or Show Management. 5. OUTBOUND SHIPMENTS. Consistent with trade show industry practices there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS BEFORE SAME HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT. T3 highly recommends the securing of security services from Facility or Show Management. All Material Handling Agreements submitted to T3 by EXHIBITOR will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any agreement form submitted to T3 and the actual count of such items in the booth at the time of pickup. 6. DELIVERY TO THE CARRIER FOR RELOADING. T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER SAME HAVE BEEN DELIVERED TO EXHIBITOR S APPOINTED CARRIER, SHIPPER, OR AGENT FOR TRANSPORTATION AFTER THE EVENT, INCLUDING A T3 DESIGNATED CARRIER IN ACCORDANCE WITH SECTION 7 BELOW. T3 loads the materials onto the carrier under directions from the carrier or driver of that same carrier. Any reloading into the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier. T3 ASSUMES NO RESPONSIBILITY FOR LOSS, DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISE OUT OF IMPROPERLY LOADED MATERIALS. 7. DESIGNATED CARRIERS. In order to expedite removal of materials from the show site, T3 shall have the authority to change designated carriers if the carrier designated by the EXHIBITOR does not pick up the shipment(s) in time. Where no disposition is made by EXHIBITOR, materials may be taken to a warehouse to await EXHIBITORS shipping instructions and EXHIBITOR agrees to be responsible for charges relating to such rerouting and handling. IN NO EVENT SHALL T3 BE RESPONSIBLE OR LIABLE FOR ANY LOSS RESULTING FROM SUCH REROUTING DESIGNATION. EXHIBITOR hereby understands and agrees that the carrier s terms and conditions apply to their shipment once the materials have been accepted by said carrier. It is the responsibility of the EXHIBITOR to familiarize himself/herself with these terms and conditions T3 WILL NOT BE RESPONSIBLE OR LIABLE FOR FAILURE TO PROVIDE THESE CARRIER TERMS AND CONDITIONS TO THE EXHIBITOR. 8. T3 S RESPONSIBILITIES. T3 shall be responsible only for those services which it directly provides. T3 assumes no responsibility for any persons, parties, or other contracting firms not under T3 s direct supervision and control. T3 shall not be responsible for loss, delay or damage due to strike lockouts, work stoppages, natural elements, vandalism, civil disturbances, power failure, explosion, acts of terrorism or war, other causes beyond T3 s reasonable control nor for ordinary wear & tear in the handling of materials. T3 Expo Fax Line: Send Order: orders@t3expo.com Help help@t3expo.com Phone: x 309 page 38
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