DRAFT. RFQ Description: RFQ # : Issue Date : - Supplier should quote their offers on ADFCA official RFQ forms.

Transcription

1 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 1 of 6 TO: M/S RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: ADFCA ALL BIDDERS ADFCA ALL BIDDERS ABU DHABI ABU DHABI RFQ Description: توريد رقع و شراي ح تعريفية الكترونية للحيوانات RFQ # : Issue Date : MAY-18 Tel No: Ship To : ADFCA Mafraq Store (K03) Fax No: Note to Supplier : Close Date: 27-MAY Supplier should quote their offers on ADFCA official RFQ forms. Buyer: Noora Ahmed Hasan Al Marzooqi Supplier No: ADFCA Terms & Conditions should be considered. - Suppliers shall not be awarded the BPA unless they noora.almarzooqi@adfca.ae have submitted all pre-qualification documents according to ADFCA contracts and procurement procedure - Required Bid Bond with an amount of AED 50, issued from a Bank in the UAE as per ADFCA Format. Contact Name: Abu Dhabi Food Control Authority invites you to quote your best price and delivery of the items/materials stipulated, hereinafter, in accordance with Standard Purchasing attachments. Bidder should submit all relevant technical documents/details to support his offer. Each page of the offer should be duly stamped and signed. Your bid should be valid for 4 calendar months (120 days) from closing date and should be firm up to and including the time of delivery with no provision whatsoever for price escalation. Offers should be addressed to Contract & Procurement Division, 12 th Floor - Prestige Tower Opposite to Mazyad Mall, Mohammed Bin Zayed city in two separate red taped sealed envelopes (prices and unpriced). The Bidder's Code, RFQ No., Buyer's Reference and Closing Date should be clearly mentioned on the envelopes. Please note that attached documents and other relevant clauses constitute an integral part of the RFQ requirements. - Quoted Prices should be in U.A.E Dirham only and without corrections. Any correction should be acknowledged, stamped and signed by the vendor. - ADFCA is not bound to accept the lowest offer or to assign any reason for rejection and reserves the right to accept all or any part of your offer. Total No: of Items: 4 DRAFT For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

2 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 2 of 6 Sr. No. RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: Item Code QTY UNIT DESCRIPTION QUOTATION/REMARKS Each RFID for Sheep and Goats produced with flexible high quality virgin plastic material (Not recycled) with electronic microchip designed for sheep and goats. Long Description Other Information : Other details as attached document Each RFID Subcutaneous Injectable Transponder for Camel. Long Description Other Information : Other details as attached document Each RFID for Cattle produced with flexible high quality virgin plastic material (Not Each recycled) with electronic microchip designed for cattle. Long Description Other Information : Other details as attached document DRAFT Regular ear tags (Not RFID) produced with flexible high quality virgin plastic material Delivery Date : Manufacturer : Country of Orig : Unit Price : Total Price : Remarks : Delivery Date : Manufacturer : Country of Orig : Unit Price : Total Price : Remarks : Delivery Date : Manufacturer : Country of Orig : Unit Price : Total Price : Remarks : Delivery Date : Manufacturer : Country of Orig : For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

3 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 3 of 6 RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: (Not recycled) for camel Long Description Other Information : Other details as attached document The following Terms & Conditions should be considered for all above items. - This RFQ shall be considered as a (3 years agreement) and to be renewed by mutual agreement. - All specifications needed are mentioned in attached ducoment. - Your Proposal shall submitted in 3 sealed envelopes: Envelope 1- technical Proposal: Envelope 2- Commercial Proposal Envelope 3- Original Bid Bond Submission of an incomplete tender may exclude your offer from consideration. - Release certificate from concerned Dep't should be submitted on delivery. - Certificate of Origin should be provided with Instruments / Equipments. - Packing: Goods should be packed for long period storage. - Catalogues/Leaflet should be submitted with offer. - Priority for latest Technologies. - Supplier to provide letter of distributorship for the quoted items -Delivery Date, Manufacturer & Origin should be specified in Offer. - Award of LPO to the items that comply with the required specifications and with short delivery period DRAFT - One year Warranty from date of delivery to ADFCA against all defects and failures Unit Price : Total Price : Remarks : For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

4 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 4 of 6 RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: EHSMS Requirements - The supplier shall comply with all requirements stated within the BPA / BR document including your competency to Supply materials. - The supplier shall comply with all appropriate standards, including AD EHSMS and all laws and regulations of the UAE. - The supplier shall Comply with and provide the qualifications, experience and certificates of competency that are required for Supplying materials. - The supplier should Have an established, implemented, and maintained EHSMS, or follow ADFCA's IMS in case they don't have their own. - The supplier shall Maintain ADFCA premises in which they work in a safe and healthy, and environmentally safe manner for themselves and for the staff of ADFCA. - The supplier shall organize safe tools and systems of work. - The supplier shall Control, instructions and supervision of all their staff and in particular, their subcontractors and their young or inexperienced workers. - The supplier shall communicate regularly with their ADFCA Contracting & Procurement division personnel / Project personnel in all EHS matters. DRAFT For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

5 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 5 of 6 Remarks: - RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: Supplier Contact Person / Number:- Summary of Quotation No. of Items Quoted Offer Validity Period (Not Less than 120 Days) Total Quoted Price (Number) Total Quoted Price (Words) : From : : DRAFT Stamp:- To For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

6 Postal Address: P.O. Box 52150, Abu Dhabi -U.A.E. Telephone : Fax: REQUEST FOR QUOTATION Page 6 of 6 PURCHASE ORDER: RFQ No: To:- ADFCA ALL BIDDERS Quote Ref:- Dated:- 03-MAY-18 Supplier No: Summary of PURCHASE ORDER General Terms and Conditions "Without Prejudice to the detailed Terms and Conditions separately acquired by SUPPLIER" means this P.O document, attached specs and the detailed Terms and Conditions of the SUPPLIER that is acquired, addressed or issued in writing to SUPPLIER by PURCHASER to authorize SUPPLIER to furnish the GOODS in accordance with the requirements, SPECIFICATION's, drawings, instructions, terms and conditions thereof. GOODS: means the articles, materials, equipment, documents (including, but not limited to, manuals, operating instruction, certificates, reports and drawings) and SERVICES to be supplied strictly in accordance with the PURCHASE ORDER. SUPPLIER UNDERSTANDING: SUPPLIER accepts and has carefully read and fully understands the PURCHASE ORDER including, but not limited to, all drawings, SPECIFICATIONS, detailed terms and conditions, special conditions, instruction and all attachments thereto. ACKNOWLEDGMENT AND ACCEPTANCE OF PURCHASE ORDER: The SUPPLIER must confirm its acknowledgement and acceptance of the PURCHASE ORDER by signing the PURCHASE ORDER and sending a signed copy to the PURCHASER by mail or fax so as to reach the PURCHASER no later than 3 working days from the receipt thereof. The receipt of the signed copy signifies the SUPPLIER'S acceptance of the terms and conditions governing the PURCHASE ORDER In case the acceptance of the PURCHASE ORDER or any comments thereon are not received in the above-stipulated time, PURCHASE ORDER shall be deemed accepted in full and unconditionally by the SUPPLIER. PAYMENT TERMS: Payment terms shall be net 30 days from receipt of correct and complete material. Note: Invoice shall be submitted to Abu Dhabi Food Control Authority (ADFCA/ Finance Division). The invoice should be submitted along with the delivery note/ receipt voucher. Your Account No. and Bank name must be clearly written on the Invoice. Liquidated Damages: ADFCA shall apply penalties by way of liquidated damages amounting to one percent (1%) for the first week of delay or part thereof and two percent (2%) for every additional week or part thereof subject to a maximum of ten percent (10%) of the price of delayed quantity/item. Performance Bank Guarantee: SUPPLIER should provide within three (3) days from date of purchase order of values equal to or more than Dhs 100,000, a Performance Bond in the form of a Bank Guarantee from a local bank in UAE equal to ten percent (10%) of the purchase order value strictly in accordance with ADFCA standard format. PACKING AND PROTECTION OF GOODS: Unless specified otherwise in the PURCHASE ORDER, all GOODS supplied shall be suitably and carefully packed and protected during transit against, but without limitation to, damage during handling or by moisture, erosion and corrosion. All bright and machined parts shall be coated with a good rust inhibitor. SUPPLIER and its subcontractors shall observe all special instructions regarding packaging as may be given in the PURCHASE ORDER When specified, the GOODS are to be painted in accordance with the particulars contained in the PURCHASE ORDER Goods or their packaging shall have color coded certified lifting points. SUPPLIER supplying hazardous material must have appropriate license from competent authority. For packing, transportation, importing and disposal of hazardous material, SUPPLIER must ensure compliance with the requirements of : *lata's Dangerous Goods Regulations in general and in particular the last edition based on the requirements of Annexure 18 to the Convention of International Civil Aviation (Chicago, 1944) and *Federal Environment Agency (FEA), UAE. SERVICES AND SPARE PARTS: DRAFT SUPPLIER shall be responsible for the performance of any SERVICES requested by the PURCHASER, such as setting-out, commissioning, training,...etc. as specified by the PURCHASER in the PURCHASE ORDER. Unless otherwise stated in the PURCHASE ORDER, all required spare parts/general items/consumables for these SERVICES shall be deemed to be included in the SUPPLIER's scope of supply. CUSTOMS DUTY: Price should be inclusive of all related charges (i.e. Freight chargers, Insurance, Custom Duty chargers transport & handling charges,...etc.) up to delivery to our stores as indicated). ACCEPTANCE, WARRANTIES AND REMEDIES: If any malfunction, breakdown or defect attributable to the design (other than design made, furnished or specified by the PURCHASER, for which the SUPPLIER has in writing disclaimed responsibility), materials, workmanship or operating characteristics of any GOODS arise at any time up to twelve (12) months from the date when such GOODS are accepted and placed by PURCHASER in commercial operation or eighteen (18) months from the actual date of delivery, whichever period expires earlier and the PURCHASER notifies the SUPPLIER of the same, the SUPPLIER shall at his own expense and as quickly as possible, make such alterations, repairs and replacements as may be necessary to comply with the above guarantees and shall reimburse the PURCHASER for any costs and expenses incurred by the PURCHASER, in connection with the rectification of such malfunction, breakdown or defect. For more detailed information regarding the above, refer to the latest revision of ADFCA's General Terms and Conditions available from ADFCA Head Quarters, For : Abu Dhabi Food Control Authority Supplier's Acknowledgement : Name : Signature : Date : Contracts and Procurement Directors

7 Item No. 1 AIRS Identification goods purchase specifications 1. Plastic RFID ear tags for sheep and goats with applicators Short description: Tags produced with flexible high quality virgin plastic material (Not recycled) with electronic microchip designed for sheep and goats. Price Include (100 Applicators for every tags, with spare pin for each applicator, in addition to extra spare parts (100 pins and 10 springs set for every tags). Long description: Technical specifications and special conditions Programmed Start with End with Programming Structure ISO 3 digits Emirate Blanks AIRS 8 digits Animal ID Data printed in: male part of the tag o First row : ADFCA (min. character height 3 mm ) o 2 nd row : AE AD 00 (min. character height 3 mm ) o 3 rd row : (min. character height 10 mm ) Female part of the tag o AE AD (min. character height 3 mm) o (Both tag components to have the same number printed on the outside of each part.) Female RFID ear tag part to be button type with large antenna for best reading performance of a minimum of 30 cm with a stick reader.

8 Sheep and goats RFID tag RFID tags have to be: Produced with flexible high quality virgin plastic material (Not recycled). Produced with high quality TPU (polyurethane) UV stabilized Long lasting (min. 8 years) and high contrasted laser printing in black color Comply with ISO standards / ICAR tested and EU approved. The RFID device shall be fully ICAR certified meaning ISO compliance + environmental performance. Full Duplex (FDX-B) KHz (+/- 3 KHz) Male Part dimensions: o Length : min. 35 mm o Width : min. 35 mm Female Part dimensions: o Minimum 24 mm diameter. The weight of complete set (male & Female parts) shall be inferior to 6 grams. Yellow color Tamper proof Ventilated top on female tags Resist temperature range from 5 o C up to +65 o C Male part of the tag should have stud tip with hard plastic /metal compound (no oxidation provides a sharp and clean cut), male shaft to have free movement with female part, round edges, flexible design male tag, male and female with a distance limitation for better healing.

9 Tensile strength 320 N +/- 10%. Loss rate of less than 2% Manufacturer to be approved to supply the EU Price include applicators and applicators spare parts. Applicators for sheep and goats ear tags Made with a heavy duty material Easy comfortable grip Each applicator has to be supplied with additional spear pin. Price Includes: o 100 Applicators for every tags, with spare pin for each applicator, in addition to extra spare parts (100 pins and 10 springs set for every tags). Delivery and conditions for ear tags and applicators. o Delivery has to be within days from confirmation of order o One year Warranty from date of delivery to ADFCA against all defects and failures o Samples should to be submitted with quotation o Quality assurance certificate guarantee (minimum 8 years) should to be submitted with quotation.

10 Item No.2 2. Identification material (subcutaneous injectable RFID Transponder) for camels with heavy duty applicators. Short Description: Subcutaneous Injectable RFID Transponder for camels with 150 heavy duty applicators for every transponders. Long description: Technical specifications and special conditions Programmed From # To # *Serial numbers of transponders will be submitted to the company later on. Programming Structure ISO 3 digits Emirate Blanks AIRS 8 digits Animal ID Inlay specifications # Component Physical Parameter 1 Integrated Circuit The primary component of the IC is silicon with minute amount of Aluminum, Boron, and Arsenic ( ) bonded to silicon chip allowable 2 Printed Circuit Board The PCB is 0.08 mm thick polyimide board. The PCB is plated with copper and soft gold 3 Capacitor The Capacitor is ceramic with termination of Silverpalladium, Silver and Nickel. 4 Chip Encapsulant The modification epoxy contains die oxide reactive diluent and aromatic amine 5 Bio Glass Vial Sodium Lime glass, Kimble R-6 glass 6 Solder SN 63 solder : Tin, Lead and antimony 7 Antenna Wire Polyurethane coated Aluminum wire 8 Ferrite core Solid Ceramic ; Fe-oxide; Mn oxide and Zn oxide Product is a passive transponder (without battery) that is able to be activated by radio frequency and to be read correctly through non metallic material.

11 The transponder complies with the performance standards ISO 11784/11785, ICAR standards and is EU compliant Specification RFID transponder. Complies with the performance Standard ISO /11785 RFID device shall be fully ICAR certified ( meaning ISO compliance + environmental performance) ICAR tested and EU approved Full duplex (FXD-B) KHz (+/- 3 KHz), Dimensions o Length : up to 12 mm o Width : up to 2 mm Minimum reading range of 10 cm with stick reader. 6 adhesive bar code labels included Single needle in Sterilized pack without applicator. Made with polymer coated bio-compatible glass with parylene C prevents movement under the skin (Special coating to reduce migration). Provided in sterile disposable one-way syringe needle Temperature rang: from 5 o C up to +65 o C. Manufacturer to be approved to supply to the EU. o Delivery to be within days from confirmation of order o One year Warranty from time of delivery to ADFCA against defects and failures o Samples should to be submitted with quotation o Quality assurance certificate guarantee (minimum 15 years) should to be submitted with quotation Technical specifications and special conditions for applicators for camel transponders Required Quantity : 150 applicators for every transponders. Made with a heavy duty material Easy grip The price of these applicators to be a part of the total quotation price Delivery have to be within days from confirmation of order One year Warranty from date of delivery to ADFCA against defects and failures Samples should to be submitted with quotation.

12 Item No Plastic RFID ear tags for Cattle with applicators Short description: Tags produced with flexible high quality virgin plastic material (Not recycled) with electronic microchip designed for cattle. Price Include (100 Applicators for every tags, with spare pin for each applicator, in addition to extra spare parts (20 pins and 4 springs set for every tags). Long description: Technical specifications and special conditions Programmed From # To # * Serial numbers of ear tags will be submitted to the company later on. Programming Structure ISO 3 digits Emirate Blanks AIRS 8 digits Animal ID Female RFID ear tag part preferable to by button type with best Properties for best reading performance Printed data in: male part of the tag o First row : ADFCA (min. characters height 6 mm ) o 2 nd row : AE AD 00 (min. characters height 6 mm ) o 3 rd row : (min. characters height 40 mm ) Female part of the tag o AE AD (min. character height 4mm.) o (Both tag components to have the same number printed on the outside.)

13 Cattle RFID Ear Tag Female RFID ear tag part to be button type with large antenna for best reading performance for a minimum of 30 cm with a stick reader. RFID tags have to be : Produced with flexible high quality virgin plastic material (Not recycled). Produced with high quality TPU (polyurethane) UV stabilized Long lasting (min. 10 years) and high contrasted laser printing in black color Comply with ISO standards / ICAR tested and EU approved Full Duplex (FDX-B) KHz (+/- 3 KHz) Dimensions - male tag o Length : at least 60 mm o Width : at least 55 mm Dimensions Female tag o Minimum 28 mm diameter Yellow color Tamper proof Ventilated top on female tags Resist temperature range from 5 o C up to +65 o C

14 Male part of the tag should have stud tip with hard plastic /metal compound (no oxidation, provides a sharp and clean cut), male shaft to have free movement with female part, round edges, flexible design, male and female with a distance limitation for better healing. Tensile strength 320 N +/- 10%. Loss rates of less than 2% ICAR tested and EU approved. The RFID device shall be fully ICAR certified meaning ISO compliance + environmental performance. Manufacturer to be approved to supply the EU Price include applicators and applicators spare parts. Applicators for cattle ear tags Made with a heavy duty material Easy comfortable grip Each applicator has to be supplied with an additional spear pin. The price of these applicators to be a part of the total offer price of ear tags for cattle. Price Includes: o 100 Applicators for every tags, with spare pin for each applicator, in addition to extra spare parts (10 pins and 2 springs set for every tags). Delivery and conditions for ear tags and applicators. o Delivery have to be within days from confirmation of order o One year Warranty from date of delivery to ADFCA against all defects and failures o Samples should to be submitted with quotation o Quality assurance certificate guarantee (minimum 10 years) should to be submitted with quotation.

15 Item No. 4 Ear tags specifications for Camel or Sheep Slaughterhouse in Abu Dhabi Emirates 4. Plastic Ear tags for camel or Sheep with applicators Short description: Regular ear tags (Not RFID) produced with flexible high quality virgin plastic material (Not recycled) for camel, Include applicators with extra spare parts. Long description: Technical specifications and special conditions Data printed in ear tags: Female part of the tag o min. character height 4mm o Both tag components to have the same number printed on the outside of each part male part of the tag o First row : UAE (min. character height 5 mm ) o 2 nd row : serial number * (min. character height 10 mm ) * Required Serial numbers will be defined in every purchase order. Ear tags have to be: Produced with flexible high quality virgin plastic material (Not recycled). Produced with high quality TPU (polyurethane) UV stabilized Long lasting (min. 8 years) and high contrasted laser printing in black color Comply with ISO standards / ICAR tested and EU approved. Male tag dimensions: o Length : at least 35 mm o Width : at least 35 mm Female tag dimensions: o Minimum 24 mm diameter. Yellow color or Red color Tamper proof Ventilated top on female tags Resist temperature range from 5 o C up to +65 o C Male part of the tag should have stud tip with hard plastic /metal compound (no oxidation provides a sharp and clean cut), male shaft to have free

16 movement with female part, round edges, flexible design male tag, male and female with a distance limitation for better healing. Tensile strength 320 N +/- 10%. Loss rate of less than 2% Manufacturer to be approved to supply the EU The price of ear tags have to include applicators and spare parts Applicators specifications and special conditions Order should include 2 applicators for every 1000 ear tags Order should include spare parts (20 pins and 10 springs for every 1000 tags). Made with a heavy duty material Easy comfortable grip Each applicator has to be supplied with additional spear pin. The price of these applicators to be included as part of the total offer price of ear tags for sheep and goats Delivery and conditions for ear tags and applicators: Delivery has to be within days from confirmation of order One year Warranty from date of delivery to ADFCA against all defects and failures Samples should to be submitted with quotation Quality assurance certificate guarantee (min. 8 years) should to be submitted with quotation. Samples should to be submitted (tags + Applicators) Tags produced with flexible high quality virgin plastic material (Not recycled). Tags produced with high quality TPU (polyurethane) UV stabilized Quality assurance certificate guarantee (minimum 8 years) should to be submitted with quotation High contrasted laser printing in black color Comply with ISO standards / ICAR tested and EU approved. Full Duplex (FDX-B) KHz (+/- 3 KHz) Printed data in the tag should be according to ADFCA orders. Packing and labeling of cartons should be according to ADFCA orders. Delivery has to be within days from confirmation of order One year Warranty from date of delivery to ADFCA against all defects and failures Resist temperature range from 5 o C up to +65 o C

17 Male part of the tag should have stud tip with hard plastic /metal compound (no oxidation provides a sharp and clean cut), male shaft to have free movement with female part, round edges, flexible design male tag, male and female with a distance limitation for better healing. Tensile strength 320 N +/- 10%. Loss rate of less than 2% Male tag dimensions (min. 38X38 mm) Diameter of female part of the tag should be (min.29 mm) Heavy duty Applicators (with extra spar parts) The price of the tags should include applicators and spar parts.