B/L INPUT & PRINT INSTRUCTIONS

Transcription

1 HYUNDAI MERCHANT MARINE INTERNET B/L INPUT & PRINT INSTRUCTIONS MS-Internet Explorer 6.0 or higher and Adobe Reader 6.0 or higher are required to use the online B/L Internet options. 1. LOGIN Options: Click on LOGIN on the upper right side and you will be automatically transferred to North America local site. Choose N. America under the local site option. Find the LOGIN option at the upper right of the new window. 1

2 The five options under Bill of Lading: B/L View View B/L. Inquire by B/L, Container or Booking number. B/L Instruction Input booking number or search by booking date or vessel/voyage to submit BL Instruction or Shipping Request (S/R) B/L Process & Status View, update, print a proof copy and confirm B/L. B/L Print View and print completed BL. B/L Clause Terms and conditions of HMM Original B/L and Seaway Bill. B/L View View B/L. Inquire by B/L, Container or Booking number. Non-negotiable BL copy will open as PDF. Freight charges not show on this PDF. 2

3 B/L Instruction Input booking number or search by booking date or vessel/voyage to submit BL Instruction or Shipping Request (S/R) Click Create S/R to complete the BL/SR for this booking. Depending on your preference, select either 1 box or 2 boxes for inputting your Marks & Description field. (2 Boxes is recommended.) Numbers under S/R indicate number of S/R s already created for this booking. Clicking on Booking No. opens pop-up window showing booking note. Filling out the B/L Instruction. 3 Template - Create, update, delete your own templates. Save the Shipper, Consignee, Notify, Mark & Description and Number of Copies fields. (More on Templates later) Reference B/L Lists last 25 HMM B/Ls of previous three months. Use to automatically fill in repeated information in the fields. Fields can still be edited. Please note the restrictions on number of characters and lines in blue. Exceeding these restrictions will give an error message and not allow you to create a template or B/L. Verify no empty spaces exceed permitted line numbers. Backspace to delete empty spaces.

4 +Add Combine bookings to one B/L Location Ports, Vessel/Voyage, Place of Receipt and Deliver are automatically pulled from booking and cannot be changed online. Contact either the CSR or Documentation department at one of our regional customer service centers to request change. (Phone numbers listed on last age.) Description - Option to choose one or two boxes for inputting Mark & Description fields was done at Create S/R Can use template to auto-fill repeated information. Container Container & Seal numbers automatically populated when containers load. You need to input only the Pkg Count & Unit, Gross Weight and Measurement. KGS = kilograms, CBM = cubic meters, CBF = cubic feet, X = multiply 4

5 B/L Type: This area supplies info for the B/L Bulk Print option in the B/L Print section. Specify either Seawaybill or Original. If Original is indicated then chose either Rated or Unrated Original B/Ls and have at one copy indicated in the box. Rated will print freight charges and unrated will not print freight charges. B/L Bulk Print - (shown later) Print all checked B/L s at once. Ocean Freight Required field. Special Instruction Provide any special requests or comments to the Documentation department. This area will NOT be printed onto the B/L. Can only input during this initial creation stage. Template Name: Templates created, updated and saved from here. Can be done without having to create a B/L.. After fields are filled in, then choose from template options below: Template Options: Create Template Name your template and click button to create it. Update Template Choose one of the templates from Template. Updates necessary fields of existing template. Save Template? Create B/L Check this box to create a new B/L plus, at the same time, either create a new template or update a previous template. Delete Template Next to Template at top of form deletes specified template. 5

6 B/L Process & Status View, update, print a proof copy and confirm B/L. Notifications: Sign up one or more addresses to receive notification whenever B/L Draft is ready for you to proofread, update or confirm. B/L Process & Status Results Lists B/Ls by time period specified or status or booking number. Update/Status Codes: Update Update B/L information. Pending Waiting for HMM to process B/L. Confirmable Confirm B/L proof. Clicking on this indicates you agree with all of the information and consider it correct. Confirmed B/L confirmed by you and is waiting for vessel sailing and HMM to confirm. Completed B/L confirmed by HMM and is waiting for vessel sailing. Closed B/L confirmed and vessel has sailed. B/L Bulk-Print Prints all proofs that are checked under all (print) All (Print) Will only print checked items when hitting BL Bulk-Print. All (as arranged) When checked, Freight As Arranged, will be shown instead of the freight charges. When unchecked, freight charges will be shown. Click on the B/L number or one of the icons under it to view that proof in that file format 6

7 B/L PRINT - Print B/Ls one at a time or in bulk. Only B/Ls approved and released by a HMM Freight cashier will appear here. (Phone numbers are listed on the last page.) View B/Ls by: Input Date When B/L was created. This is generally the best option. B/L Type ALL(Released) Lists all released B/Ls. No Bulk Printing option available. Bulk Printing is available only under the Original or Seaway Bill types. B/L No. Input number to pull up only that B/L. Re-release Request To reprint Original B/Ls, you must submit written Re-release Request. Notification of B/L Release - Sign up one or more addresses to receive notification whenever your B/L has been released by a freight cashier and is ready to print. ALL Checks entire list.. 7

8 print weight Check to see each container s weight Arranged Check to see unrated B/L. Will not show freight charges, only the words Freight As Arranged. Drop As Arranged must be unchecked. Drop As Arranged Check to see freight charges or rated B/L. Arranged must be unchecked. Check both boxes to have a blank field meaning neither freight charges/ or Freight As Arranged will be shown. Attention!! Every OB/L printed has a unique serial number to be used at destination to validate the correct OB/L submitted. Submitted OB/L at destination must match its serial number to the one in our system. But this number will be generated as soon as you click on Continue?, so, if you don t want to print the OB/L, just click on View? to view. Regional Customer Service Centers 8 Phoenix Toll Free # Covers the Western U.S. Chicago Toll Free # Covers the Central U.S. Charlotte Toll Free # Covers the Eastern U.S. For changes to your ports, vessel/voyage or final destination on your B/L, please contact the Documentation department. For questions about your B/L, please contact the Documentation department. To re-release a B/L to print again or questions on about the release of your B/L, please contact the Freight Cashier department.