Microsoft Dynamics NAV Intercompany Supportability White Paper

Transcription

1 Micrsft Dynamics NAV 2013 Intercmpany Supprtability White Paper V1.0 Released: September 21, 2012

2 Cnditins and Terms f Use Micrsft Cnfidential - Fr Internal Use Only This training package cntent is prprietary and cnfidential, and is intended nly fr users described in the training materials. This cntent and infrmatin is prvided t yu under a Nn-Disclsure Agreement and cannt be distributed. Cpying r disclsing all r any prtin f the cntent and/r infrmatin included in this package is strictly prhibited. The cntents f this package are fr infrmatinal and training purpses nly and are prvided "as is" withut warranty f any kind, whether express r implied, including but nt limited t the implied warranties f merchantability, fitness fr a particular purpse, and nn-infringement. Training package cntent, including URL and ther Internet Web site references, is subject t change withut ntice. Because Micrsft must respnd t changing market cnditins, the cntent shuld nt be interpreted t be a cmmitment n the part f Micrsft, and Micrsft cannt guarantee the accuracy f any infrmatin presented after the date f publicatin. Unless therwise nted, the cmpanies, rganizatins, prducts, dmain names, addresses, lgs, peple, places, and events depicted herein are fictitius, and n assciatin with any real cmpany, rganizatin, prduct, dmain name, address, lg, persn, place, r event is intended r shuld be inferred. Cpyright and Trademarks 2012 Micrsft Crpratin. All rights reserved. Micrsft may have patents, patent applicatins, trademarks, cpyrights, r ther intellectual prperty rights cvering subject matter in this dcument. Except as expressly prvided in written license agreement frm Micrsft, the furnishing f this dcument des nt give yu any license t these patents, trademarks, cpyrights, r ther intellectual prperty. Cmplying with all applicable cpyright laws is the respnsibility f the user. Withut limiting the rights under cpyright, n part f this dcument may be reprduced, stred in r intrduced int a retrieval system, r transmitted in any frm r by any means (electrnic, mechanical, phtcpying, recrding, r therwise), r fr any purpse, withut the express written permissin f Micrsft Crpratin. Fr mre infrmatin, see Use f Micrsft Cpyrighted Cntent at Micrsft, Internet Explrer, and Windws are either registered trademarks r trademarks f Micrsft Crpratin in the United States and/r ther cuntries. Micrsft prducts mentined herein may be either registered trademarks r trademarks f Micrsft Crpratin in the United States and/r ther cuntries. All ther trademarks are prperty f their respective wners.

3 Abut the Authrs Authr: Bi: Michel Vandecasteele Michel is a Supprt Engineer in the Micrsft Dynamics NAV grup, based in Paris (France) with 8 years f supprt. He wrked firstly in a Micrsft Dynamics NAV partner fr 2.5 years as a develper and a cnsultant, and then integrated Navisin Sftware France befre it was bught by Micrsft.

4 Table f Cntents COURSE OVERVIEW... 6 Curse Cntents... 6 MODULE1:INTRODUCING THE INTERCOMPANY FUNCTIONALITY... 9 Intrductin... 9 MODULE 2: OBJECTS INVOLVED IN THE FUNCTIONALITY LESSON 1: THE OBJECTS OF THE INTERCOMPANY FUNCTIONALITY IN MICROSOFT DYNAMICS NAV LESSON 2: THE OBJECTS OF THE INTERCOMPANY FUNCTIONALITY IN MICROSOFT DYNAMICS NAV MODULE 3: SETUP THE INTERCOMPANY FUNCTIONALITY LESSON 1: BASICS OF THE INTERCOMPANY FUNCTIONALITY SETUP LESSON 2: SETUP THE INTERCOMPANY PARTNERS LESSON 3: SETUP THE COMPANY AS AN INTERCOMPANY PARTNER LESSON 4: SETUP THE INTERCOMPANY CHART OF ACCOUNTS LESSON 5: SETUP THE DEFAULT G/L ACCOUNTS LESSON 6: SETUP THE INTERCOMPANY DIMENSIONS LESSON 7: SETUP THE CUSTOMERS AND VENDORS LAB 1: SETUP THE INTERCOMPANY FUNCTIONALITY FOR TWO COMPANIES IN THE SAME DATABASE Scenari Cnfiguring Yur Envirnment Exercise 1: Setup a New Cmpany Exercise 2: Decide Cmmn IC Chart f Accunts and IC Dimensins Exercise 3: Setup the Intercmpany Functinality Step by Step 1: Cpying Master Tables frm One Cmpany t Anther One (in the Same Database) in the Micrsft Dynamics NAV Step by Step 2: Exprting the IC Chart f Accunts Step by Step 3: Imprting the IC Chart f Accunts MODULE REVIEW MODULE 4: BASIC FUNCTIONALITY LESSON 1: TYPES OF DOCUMENT YOU CAN POST IN THE INTERCOMPANY FUNCTIONALITY LESSON 2: THE INBOX AND THE OUTBOX LESSON 3: THE INTERCOMPANY JOURNAL LAB 2: TRADE EXCHANGE BETWEEN THE HEAD-QUARTER AND A PARTNER Scenari Cnfiguring yur envirnment Exercise 1: Creating a New Item in CRONUS Cardxy Sales Step by Step: Cpying Master Tables frm a Cmpany t Anther ne (in the same database) in Micrsft Dynamics NAV Exercise 2: Creating a Purchase Order fr an IC Partner Exercise 3: Transferring a Trade Dcument t the Destinatin Cmpany Exercise 4: Managing Trade Dcuments Cming frm Other Cmpanies in a Grup Exercise 5: Managing Financial Dcuments within a Grup LAB 3: GENERAL LEDGER TRANSACTIONS BETWEEN TWO COMPANIES WITHIN THE SAME GROUP Scenari Cnfiguring yur envirnment... 44

5 Exercise 1: Creating a New IC G/L Transactin in CRONUS Internatinal Ltd Exercise 2: Transferring an IC G/L Transactin t the Destinatin Cmpany Exercise 3: Managing IC G/L Transactins Cming frm Other Cmpanies in a Grup LAB 4: MANAGING ORDER CONFIRMATION BETWEEN THE HEAD-QUARTER AND A PARTNER Scenari Cnfiguring yur envirnment Exercise 1: Sending a Sales Order Cnfirmatin t the Buyer Exercise 2: Managing a Sales Order Cnfirmatin frm Anther Cmpany in the Grup MODULE REVIEW MODULE 5: ENHANCEMENTS OF THE INTERCOMPANY FUNCTIONALITY IN MICROSOFT DYNAMICS NAV MODULE 6: KNOWN ISSUES IN THE INTERCOMPANY FUNCTIONALITY IN MICROSOFT DYNAMICS NAV 2009 R2 AND MICROSOFT DYNAMICS NAV CONCLUSION... 55

6 Curse Overview This curse explains the Intercmpany functinality in Micrsft Dynamics NAV 2013, and its mdificatins cmpare t versin 2009 R2. Audience This curse is intended fr Micrsft Supprt Prfessinals. Befre Yu Begin Befre starting this curse, yu shuld: Install a cpy f Micrsft Dynamics NAV Read the training curse n (Multi Site Operatins in Micrsft Dynamics NAV 2009), chapter 2 (Intercmpany pstings). What Yu Will Learn After cmpleting this curse, yu will be able t: Setup the Intercmpany functinality fr tw cmpanies in the same database. Understand the enhanced functinality in Micrsft Dynamics NAV Curse Cntents This curse material is nt a cpy f the training curse n fr Micrsft Dynamics NAV Many explanatins are presented in a different way. This curse material gives sme additinal infrmatin and prpses anther apprach f the Intercmpany functinality. Mdule 1: Intrducing the Intercmpany Functinality The bjective f the Intercmpany functinality in Micrsft Dynamics NAV Estimated time t cmplete this mdule: 2 minutes Mdule 2: Objects Invlved in the Functinality This mdule summarizes the main bjects used in the Intercmpany functinality in Micrsft Dynamics NAV 2009, and the new bjects and fields added in Micrsft Dynamics NAV Micrsft Cnfidential - Fr Internal Use Only 6

7 Estimated time t cmplete this mdule: 7 minutes Mdule 3: Setup the Intercmpany Functinality This mdule explains the different steps t fllw t setup the Intercmpany functinality in Micrsft Dynamics NAV Estimated time t cmplete this mdule: 65 minutes (withut Lab) Lab 1: Setup the Intercmpany Functinality fr Tw Cmpanies in the Same Database During this lab, yu will setup the Intercmpany functinality in a classic situatin where the headquarters and partner data are stred in the same database. Estimated time t cmplete this lab: 120 minutes Mdule 4: Basic Functinality This mdule gives a list f main dcuments exchanges between an headquarter and a partner. Estimated time t cmplete this mdule: 30 minutes (withut Labs) Lab 2: Trade Exchange Between the Head-quarter and a Partner During this lab, yu will see hw a Purchase Order frm a partner t its headquarter is managed in the Intercmpany functinality. Estimated time t cmplete this lab: 40 minutes Lab 3: General Ledger Transactins Between Tw Cmpanies within the Same Grup During this lab, yu will see hw t pst a General Ledger transactin frm the headquarters t ne f its partners. Estimated time t cmplete this lab: 20 minutes Lab 4: Managing Order Cnfirmatin Between the Head-quarter and a Partner During this lab, yu will see hw t send a Sales Order cnfirmatin t ne f its partners. Estimated time t cmplete this lab: 10 minutes Micrsft Cnfidential - Fr Internal Use Only 7

8 Mdule 5: Enhancements f the Intercmpany Functinality in Micrsft Dynamics NAV 2013 This mdule lists the enhancements intrduced in Micrsft Dynamics NAV 2013 regarding the Intercmpany functinality. Estimated time t cmplete this mdule: 2 minutes Mdule 6: Knwn Issues in the Intercmpany Functinality in Micrsft Dynamics NAV 2013 This mdule lists the main issues yu may encunter while wrking with the Intercmpany functinality. Estimated time t cmplete this mdule: 20 minutes Micrsft Cnfidential - Fr Internal Use Only 8

9 Mdule1: Intrducing the Intercmpany Functinality This mdule intrduces the bjective f the Intercmpany functinality in Micrsft Dynamics NAV What Yu Will Learn After cmpleting this mdule, yu will be able t: Explain what is the bjective f the Intercmpany functinality in Micrsft Dynamics NAV Intrductin The aim f the Intercmpany functinality is t help transferring Sales and Purchase dcuments between tw cmpanies in the same rganizatin. Thse transfers can be dne thrugh the fllwing medium: File Lcatin (XML file), Database (bth cmpanies in the same database), r (sending infrmatin via ). A Sales dcument in a cmpany will be transfrmed in a Purchase dcument in the ther cmpany, and vice versa. Accuntancy main infrmatin as Chart f Accunts (fr dcument lines as General Ledger Accunt) and Dimensins are taken in cnsideratin. Micrsft Cnfidential - Fr Internal Use Only 9

10 Mdule 2: Objects Invlved in the Functinality This mdule explains what are the main bjects used by the Intercmpany functinality in Micrsft Dynamics NAV 2009, and the new bjects and fields intrduced in Micrsft Dynamics NAV Befre Yu Begin Befre starting this mdule, yu shuld: Open Micrsft Dynamics NAV Develpment Envirnment fr Micrsft Dynamics NAV Select the buttn All t see all kind f bjects. What Yu Will Learn After cmpleting this mdule, yu will be able t: Knw what bjects are specific t the Intercmpany functinality in Micrsft Dynamics NAV Pint n new bjects and fields fr the Intercmpany functinality in Micrsft Dynamics NAV Micrsft Cnfidential - Fr Internal Use Only 10

11 Lessn 1: The Objects f the Intercmpany Functinality in Micrsft Dynamics NAV 2009 This lessn explains which bjects are specific t the Intercmpany functinality in Micrsft Dynamics NAV The fllwing bjects are part f the Intercmpany functinality in Micrsft Dynamics NAV 2009: Tables range (except n. 422, 425 which are nt used) Frms range (except n. 604 which is nt used) Frms range Reprts range Cdeunits range Cdeunit 435 XMLprts range Pages range (except n. 604 which is nt used) Pages range Nte: The hles in the bjects range are reserved fr a future usage. Psting bjects as cdeunit 12 are participating in the Intercmpany psting as well, but are nt specific t that functinality. Tip: Yu may be able t find the bjects used fr the Intercmpany functinality by filtering their name with the substring IC. Micrsft Cnfidential - Fr Internal Use Only 11

12 Lessn 2: The Objects f the Intercmpany Functinality in Micrsft Dynamics NAV 2013 This lessn explains what are the new bjects and fields specific t the Intercmpany functinality in Micrsft Dynamics NAV N new bject specific t the Intercmpany functinality have been intrduced in Micrsft Dynamics NAV On the ther hand, the fields Ship-t Address 2 (n. 16) and Ship-t Pst Cde (n. 91) have been added t the fllwing tables: N. 426 IC Outbx Sales Header. N. 428 IC Outbx Purchase Header. N. 430 Handled IC Outbx Sales Header. N. 432 Handled IC Outbx Purch. Hdr. N. 434 IC Inbx Sales Header. N. 436 IC Inbx Purchase Header. N. 438 Handled IC Inbx Sales Header. N. 440 Handled IC Inbx Purch. Header. In additin, the field Prmised Delivery Date (n. 5791) have been added t the table 427 IC Outbx Sales Line. Finally, the field Request Receipt Date (n in Purchases tables) and Request Delivery Date (n in Sales tables) have been added t the fllwing tables: N. 428 IC Outbx Purchase Header. N. 429 IC Outbx Purchase Line. N. 434 IC Inbx Sales Header. N. 435 IC Inbx Sales Line. N. 437 IC Inbx Purchase Line. Micrsft Cnfidential - Fr Internal Use Only 12

13 Fllwing is the summary f the new fields in Micrsft Dynamics NAV 2013 (clumns represent fields and lines represent tables): Table 1: New Fields in Micrsft Dynamics NAV 2013 Intercmpany Tables 16. Ship-t Address Ship-t Pst Cde Request Receipt Date Request Delivery Date Prmised Delivery Date 426. IC Outbx Sales Header X X 427. IC Outbx Sales Line X 428. IC Outbx Purchase Header 429. IC Outbx Purchase Line X X X X 430. Handled IC Outbx Sales Header 432. Handled IC Outbx Purch. Hdr X X X X 434. IC Inbx Sales Header 435. IC Inbx Sales Line X X X X 436. IC Inbx Purchase Header X X 437. IC Inbx Purchase Line X 438. Handled IC Inbx Sales Header 440. Handled IC Inbx Purch. Header X X X X Nte: The Frms are nt used anymre in Micrsft Dynamics NAV Thse new fields are nt used fr a new functinality, but as an enhancement f the existing ne. In fact, thse imprtant fields where nt transferred in the past between the different cmpanies. Micrsft Cnfidential - Fr Internal Use Only 13

14 Mdule 3: Setup the Intercmpany Functinality This mdule explains the different screens (Pages) t fill t setup the Intercmpany functinality. Befre Yu Begin Befre starting this mdule, yu shuld: Be familiar with Micrsft Dynamics NAV 2013 Rle Tailred Client. Have launched Micrsft Dynamics NAV 2013 Rle Tailred Client. What Yu Will Learn After cmpleting this mdule, yu will be able t: Explain the basics f the Intercmpany setup fr tw r mre cmpanies. Setup the Intercmpany functinality within a cmpany. Micrsft Cnfidential - Fr Internal Use Only 14

15 Lessn 1: Basics f the Intercmpany Functinality Setup This lessn explains why yu need t setup the Intercmpany functinality and hw this setup is used in the different cmpanies f the grup. Even in a hmgenus grup, each cmpany f the grup may have its wn Chart f Accunts. In additin, they generally sell r buy their wn gds, and then may have als specific Dimensins fr that. Cnclusively, as the different cmpanies in the grup may nt be stred in the same database (althugh smetimes nt n the same server), Micrsft Dynamics NAV 2013 need sme infrmatin regarding the psting f Sales and Purchases dcuments (as Psting G/L Accunts r Item references) within each cmpany. The infrmatin regruping thse data is called an IC Partner. This particular setup allws the different cmpanies f the grup t exchange trade dcuments based n their wn accuntancy, nt necessary needing the same setup. In Micrsft Dynamics NAV 2013, yu can run the Intercmpany setup frm the Intercmpany menu. T access the Intercmpany menu: Select Departments, select Administratin, select Applicatin Setup, select Financial Management and then select Intercmpany Pstings. Micrsft Cnfidential - Fr Internal Use Only 15

16 Lessn 2: Setup the Intercmpany Partners This lessn prvides a detailed explanatin f what IC Partners are and hw t set them up. What Yu Will Learn After cmpleting this lessn, yu will be able t: Understand the usage f an IC Partner. Setup an IC Partner. When yu create a Sales r a Purchases dcument, yu have t indicate if the destinatin f that dcument (the Custmer r the Vendr) is anther cmpany f the grup. In that case, yu are using an IC Partner. T access t the IC Partner Card, g t IC Partners in the Intercmpany setup list. When yu pen a card, yu have the fllwing screen: Figure 1: IC Partner Card The fllwing list prvides an explanatin f each field and its value: Cde this is the cde t identify the Card. Name this is the name f the cmpany it refers t. Yu usually use a cmplete name as the cmpany name within an unique Micrsft Dynamics NAV 2013 database Micrsft Cnfidential - Fr Internal Use Only 16

17 Currency Cde Identify the Currency Cde f the cmpany. This is usually the LCY Cde f its General Ledger Setup. Inbx Type This field identifies hw the Intercmpany data are exchanged with that IC Partner. The fllwing values are available: File lcatin The transactins between the cmpanies are stred within an XML file. Use the field Inbx Details t select r create the relevant file. Database The transactins between the cmpanies are cming frm a cmpany stred within the same database. Use the field Inbx Details t select the relevant cmpany. The infrmatin f transactins is stred within attachment files f e- mails. Use the field Inbx Details t fill the address f the IC Partner. N IC Transfer the infrmatin f transactins are nt transferred fr the current Partner. Inbx Details See the previus field Inbx Type. Blcked Use this field t blck the usage f that IC Partner. Receivables Accunt Select here the G/L Accunt in which the Sales Amunts will be psted fr that IC Partner. Nte: If the transactin d cntain a Custmer N. the Receivable Accunt f its Custmer Psting Grup will be used instead. Payables Accunt Select the G/L Accunt in which the Purchases Amunts will be psted fr that IC Partner. Nte: If the transactin d cntain a Vendr N. the Payable Accunt f its Vendr Psting Grup will be used instead. Outbund Sales Item N. Type In mst situatins, the trade dcuments are based n Items. On the ther hand, the Items ns. may be different in the tw cmpanies. The field used in the Intercmpany dcuments t stre the Item N. is called IC Partner Reference. This ptin cntrls hw the IC Partner Reference field is filled frm the Item N. (Field N. fr a line f type Item) fr Sales dcuments. The fllwing values are available: Internal N. this is the same n. as the Item N. (field N.) f the Sales line. Cmmn Item N. yu use this ptin t cpy the Cmmn Item N. field f the Item Card in the IC Partner Reference. The Cmmn Item N. is a standardized item number. See the Item setup in the Item Card. Micrsft Cnfidential - Fr Internal Use Only 17

18 Nte: The Cmmn Item N. is nt visible by default in the Item Card. Crss-Reference the bjective f an Item Crss-Reference is t create a mapping table between the different cmpanies f the grup fr item numbers. T use this ptin, yu have t create an entry fr that Item with the fllwing values: Crss-Reference Type= Custmer. Crss-Reference Type N. = Custmer N. Crss-Reference N. = the Item N. f the grup. Mre: See: The Item setup in the Item Card (ask fr buttn Item, Crss References in the Item Card Master Data). Outbund Purch. Item N. Type this ptin is similar t the previus ne, but fr Purchases dcuments, there is als an additinal value: Vendr Item N.: this ptin is similar t the Crss-Reference ne, but fr Vendr Items. T use this ptin, yu have t create an entry fr that Item with the fllwing values: Vendr N. the Vendr n Vendr Item N. n. f Item f that Vendr Lead Time Calculatin= empty. Mre: See: The Item setup in the Item Card (ask fr buttn Item, Crss References in the Item Card - Vendrs). Imprtant: Cst Distributin in LCY check this ptin if yu want t cnsider the csts t be allcated in the lcal currency f ne (r several) IC partners. The same IC Partner Card is used as well fr Purchases than fr Sales. Hwever, if transactins are psted in nly ne sense, yu can setup ne f the bth parts. Nte: It is pssible t setup sme Dimensins fr an IC Partner. T d s, g t the tab Navigate in the ribbn and click Dimensins. Here yu will find the lcal Dimensins. See Lessn 6 f that Mdule fr Dimensins mapping. Micrsft Cnfidential - Fr Internal Use Only 18

19 Lessn 3: Setup the Cmpany as an Intercmpany Partner This lessn prvides a detailed explanatin f cmpany setup as an IC Partner. What Yu Will Learn After cmpleting this lessn, yu will be able t: Define a cmpany as an IC Partner. In a large grup, there might be many cmpanies using the Intercmpany functinality. Outside f the IC Partners, each cmpany must identify itself as an IC Partner with a unique ID everywhere in the grup. This part is made in the Cmpany Infrmatin windw, tab Cmmunicatins. Yu will see that relevant fields are similar t the IC Partner card. Fllwing are the explanatin f each field and its value: IC Partner Cde this is the unique ID f the partner. That means that all ther cmpanies which refer t that cmpany must use this ID as the IC Partner Cde (field Cde in the IC Partner card) IC Inbx Type: this field identifies hw the Intercmpany data are usually exchanged fr that cmpany. The fllwing values are available: File lcatin: the transactins between the cmpany and ther ne are stred within an XML file. Use the field IC Inbx Details t select r create the relevant file Database: the transactins between the cmpany and ther ne are dne within the database IC Inbx Details: if yu have chsen an IC Inbx Type f type File Lcatin, enter here the pathname f the relevant file Micrsft Cnfidential - Fr Internal Use Only 19

20 Lessn 4: Setup the Intercmpany Chart f Accunts This lessn prvides a detailed explanatin f what is the IC Chart f Accunts and hw t setup it. What Yu Will Learn After cmpleting this lessn, yu will be able t: Understand the usage f the IC Chart f Accunts. Setup the IC Chart f Accunts. All the cmpanies in a same grup have t agree n a cmmn Chart f Accunts. Once this is dne, each cmpany creates a mapping table between that cmmn Chart f Accunts and its wn ne. Then, when an Intercmpany dcument will be psted with a G/L Accunt in it (like n a dcument line), the IC Chart f Accunt will be used as fllws: Fr the Vendr, the lcal G/L Accunts used in the dcument are transfrmed using the crrespnding G/L Accunt in the mapping table. Fr the Custmer, the G/L Accunts used in the Intercmpany dcument are transfrmed t the lcal G/L Accunts using the mapping table. T access t the IC Chart f Accunts, g t IC Chart f Accunts in the Intercmpany setup list. In dem database, a cpy f the lcal Chart f Accunt is presented with the same rganizatin and a mapping t the same G/L Accunt. The mapping is dne using the field Map-t G/L Acc. N. in the last clumn f the list. Tw main Actins are available frm the Actins tab f the ribbn: Map t Acc. with Same N. this batch will cpy the G/L Accunt N. t the Mapt G/L Acc. N. field fr the selected lines. If the G/L Accunt in the IC Chart f Accunts d nt exist in the general Chart f Accunts, its value wuldn t be changed. Cpy frm Chart f Accunts this batch will cpy the entire general Chart f Accunts t the IC Chart f Accunts. N current IC G/L Accunt will be deleted, then if a specific IC G/L Accunt have been created (that des nt exist in the general Chart f Accunts), it remains. Nte: It is pssible t map mre than ne IC G/L Accunt t the same general G/L Accunt. Micrsft Cnfidential - Fr Internal Use Only 20

21 Lessn 5: Setup the Default G/L Accunts This lessn explains hw yu can use a default G/L Accunt fr the Intercmpany functinality. What Yu Will Learn After cmpleting this lessn, yu will be able t: Understand the usage f default G/L Accunts. Setup a default G/L Accunt. In sme situatins, as the usage f IC Jurnals (see Mdule 4, Lessn 3), it can be easy fr a cmpany t setup the same G/L Accunt fr any cmpany in the grup. This is nly pssible if that G/L Accunt des exist internally as well. This can be dne fr each G/L Accunt in the internal Chart f Accunts. T d s, prceed as fllws: 1. Open the G/L Accunt Card (this is necessary a Psting G/L Accunt). 2. Expand the Psting tab. 3. Fill the Default IC Partner G/L Acc. N. Micrsft Cnfidential - Fr Internal Use Only 21

22 Lessn 6: Setup the Intercmpany Dimensins This lessn prvides a detailed explanatin f what are IC Dimensins and hw t setup them. What Yu Will Learn After cmpleting this lessn, yu will be able t: Understand the usage f IC Dimensins. Setup the IC Dimensins. The Dimensins are part f glbal analysis in Micrsft Dynamics NAV Each cmpany with its gds, market, and business has its Dimensins rganizatin. In the way Micrsft Dynamics NAV 2013 is using IC Dimensins, there are many similitudes with IC Chart f Accunts. All the cmpanies in a same grup have t agree n cmmn Dimensins. Once this is dne, each cmpany creates a mapping table between thse cmmn Dimensins and their wn ne. Then, when an Intercmpany dcument will be psted with a Dimensin attached t the header r any line, the IC Dimensins will be used as fllws: Fr the Vendr, the lcal Dimensins used in the dcument are transfrmed using the crrespnding Dimensin in the mapping table. Fr the Custmer, the Dimensins used in the Intercmpany dcument are transfrmed t the lcal Dimensins using the mapping table. T access t the IC Dimensins, g t IC Dimensins in the Intercmpany setup list. N default IC Dimensin is presented, but there is a batch t d s (see belw the Actin Cpy frm Dimensins). The mapping is dne using the field Map-t Dimensin Cde in the last clumn f the list. The IC Dimensins table is used when yu received an Intercmpany dcument, and yu want t pst it in yur wn cmpany. Tw main Actins are available frm the tab Actins f the ribbn: Map t Dim. with Same Cde this batch will cpy the Dimensin Cde t the Map-t Dimensin Cde field fr the selected lines. If the Dimensin in the IC Dimensins d nt exist in the general Dimensins, its value wuldn t be changed. Cpy frm Dimensins this batch will cpy the entire general Dimensins t the IC Dimensins. N current IC Dimensin will be deleted, then if a specific IC Dimensin have been created (that des nt exist in the general Dimensins), it remains. All the Dimensins values will be cpied with the Dimensins. Micrsft Cnfidential - Fr Internal Use Only 22

23 Nte: It is pssible t map mre than ne IC Dimensin t the same general Dimensin. T setup the IC Dimensin Values, chse the tab Navigate f the ribbn, and then IC Dimensins Values. Tip: IC Dimensins and their values are wrking exactly in the same way as general Dimensins. Have a lk t Dimensins setup t get sme mre infrmatin. While IC Dimensins are used fr incming dcuments, yu als need t setup Dimensins fr utging dcuments. Yu d it directly frm the General Dimensins setup: Select Departments, select Administratin, select Applicatin Setup, select Financial Management and then select Dimensins. Yu can add here the clumn Map-t IC Dimensin Cde. The Actin Map t IC Dim. with Same Cde f the Dimensins setup is similar t the Actin Map t Dim. with Same Cde (see abve Actin Map t Dim. with Same Cde) f the IC Dimensins setup. Nte: It is pssible t map mre than ne Dimensin with the same IC Dimensin. If there have Dcuments exchanges between the tw cmpanies in bth ways, Purchases and Sales, yu have t setup IC Dimensins mapping in general Dimensins and IC Dimensins windws. Micrsft Cnfidential - Fr Internal Use Only 23

24 Lessn 7: Setup the Custmers and Vendrs This lessn explains hw t link a Custmer r a Vendr t an IC Partner. What Yu Will Learn After cmpleting this lessn, yu will be able t: Understand why yu shuld link a Custmer r a Vendr t an IC Partner. Setup this link. An IC Partner is a data that serve t make the link between different cmpanies in a same grup, but the Intercmpany transactins fr thse IC Partners are nt integrated directly in the lcal accuntancy. Partners (ther cmpanies in the grup) are cnsidered as Custmers and Vendrs (they can be bth if exchanges are bilateral) fr the current cmpany. T d s, yu must link every IC Partner t a Custmer and a Vendr. Fllwing are the prcess t fllw fr a Custmer: 1. Open the relevant Custmer Card. 2. Expand the Cmmunicatin tab. 3. Fill the field IC Partner Cde. If the IC Partner Cde is ever assigned t anther Custmer, an errr message is presented. T reassign the IC Partner Cde t anther Custmer, yu must remve it befre t the previus Custmer. Hwever, if the Custmer has already ledger entries, its IC Partner Cde field cannt be changed. Setup and cntrl fr Vendr is similar t Custmer. Nte: T knw at which Custmer the IC Partner Cde is assigned, there are tw ptins: Add the clumn IC Partner Cde in the Custmer List. Lk at the errr message when yu try t reassign the IC Partner Cde. Imprtant: An IC Partner Cde can be assigned t nly ne Custmer and ne Vendr. Micrsft Cnfidential - Fr Internal Use Only 24

25 Lab 1: Setup the Intercmpany Functinality fr Tw Cmpanies in the Same Database During this lab, yu will setup the Intercmpany fr tw cmpanies within the same Micrsft Dynamics NAV 2013 database. Estimated time t cmplete this lab: 120 minutes Befre Yu Begin T cmplete this lab: Launch Micrsft Dynamics NAV 2013 Rle Tailred Client if this is nt the case yet. Cmplete all the seven lessns f this mdule. What Yu Will Learn After cmpleting this lab, yu will be able t: Setup a new cmpany. Setup the Intercmpany functinality fr the tw cmpanies. Scenari Yu are assisting a custmer wh is managing the database fr a grup f tw cmpanies CRONUS Internatinal Ltd and CRONUS Cardxy Sales and want t setup the Intercmpany functinality fr thse cmpanies. The management f the grup has taken the fllwing decisins: CRONUS Internatinal Ltd. will be referenced as ICP10. CRONUS Cardxy Sales will be referenced as ICP20. The Chart f Accunts will be cmmn t bth the cmpanies. The Dimensins will be cmmn t bth the cmpanies. The Item numbers will be cmmn t bth cmpanies. Cnfiguring Yur Envirnment This scenari is based n Micrsft Dynamics NAV 2013 W1 dem database. It starts frm CRONUS Internatinal Ltd. Micrsft Cnfidential - Fr Internal Use Only 25

26 Exercise 1: Setup a New Cmpany T prvide a quick test, yu can duplicate the current cmpany with a new name. T d s, perfrm the fllwing steps: 1. Open Micrsft Dynamics NAV 2013 Develpment Envirnment. 2. Exprt the data withut Applicatin bjects and Data cmmn t all cmpanies: Tls, Backup 3. Rename the current cmpany (CRONUS Internatinal Ltd.) t CRONUS Cardxy Sales: File, Cmpany, Rename 4. Restre yur backup f step 2: Tls, Restre Yu may have yur 2 cmpanies with exactly the same infrmatin. Then fllw steps 6, 7 and 8 in the detailed prcess belw. In the real life, yu may create and setup a new cmpany frm scratch. T setup a new cmpany in the current database, perfrm the fllwing steps: 1. Open Micrsft Dynamics NAV 2013 Develpment Envirnment. 2. Create a new cmpany called CRONUS Cardxy Sales. 3. Restart Micrsft Dynamics NAV 2013 Rle Tailred Client. 4. Select the cmpany CRONUS Cardxy Sales. 5. Cpy master tables frm CRONUS Internatinal Ltd. (see the Step by Step 1: prcess at the end f that Lab). 6. Setup the Cmpany Infrmatin, s it is viewed as a Danish cmpany (Cuntry/Regin Cde in Cmpany Infrmatin and LCY Cde in General Ledger Setup). 7. Add an Exchange Rate fr the GBP with a value f 9.5 DKK per GBP at date f 01/01/ Setup the Cmpany Infrmatin t make the cmpany as the IC Partner ICP We will need t create Sales Orders in the Lab 2 f the Mdule 4. Then yu have t: - Enter Series n. fr Order Ns., Psted Invice Ns., and Psted Shipments Ns. in Departments Sales & Marketing Administratin Sales & Receivables Setup - D the setup fr VAT Psting Setup in Departments Administratin Applicatin Setup Financial Management VAT Psting Grup VAT Psting Setup (in part Tasks) Micrsft Cnfidential - Fr Internal Use Only 26

27 - D the setup fr General Psting Setup and Inventry Psting Setup in Departments Administratin Applicatin Setup Financial Management General Psting Setup (in part Tasks) - Setup the Accunting Perid fr a fiscal year f 12 mnths starting the 01/01/2014 in Departments Administratin Applicatin Setup Financial Management Finance (in part Lists) Imprtant: Take care abut the fact that the Accuntancy must be cmpletely and crrectly setup, r yu will have sme truble while psting the Dcuments. The previus step 9 can be used as a check list. Exercise 2: Decide Cmmn IC Chart f Accunts and IC Dimensins T simplify the cmplete setup prcess, we decided that the Chart f Accunts and the Dimensins rganizatin f CRONUS Internatinal Ltd. will be used as the reference fr all the cmpanies. This have t be dne ut f Micrsft Dynamics NAV Exercise 3: Setup the Intercmpany Functinality T setup the Intercmpany functinality, perfrm the fllwing steps: 1. Open CRONUS Internatinal Ltd. Cmpany. 2. Change the Cmpany Infrmatin t make the cmpany as the IC Partner ICP Change the setup f the IC Partner Cde ICP20 t link it t cmpany CRONUS Cardxy Sales. 4. Setup the IC Chart f Accunts, s all G/L Accunts are mapping t the identical general ne. 5. Setup the IC Dimensins, s all Dimensins are mapping t the identical general ne. 6. Exprt the IC Chart f Accunts (we will use it fr CRONUS Cardxy Sales, see the step by step 2 prcess at the end f this Lab). 7. Exprt the IC Dimensins (we will use it fr CRONUS Cardxy Sales, the prcess is identical than fr IC Chart f Accunts). 8. Open CRONUS Cardxy Sales cmpany. 9. Imprt the IC Chart f Accunts frm CRONUS Internatinal Ltd. (see the Step by Step 3: Imprting the IC Chart f Accunts at the end f this Lab). Micrsft Cnfidential - Fr Internal Use Only 27

28 10. Imprt the IC Dimensins frm CRONUS Internatinal Ltd. (the prcess is identical than fr IC Chart f Accunts). 11. Create the Currency GBP it has nt been created in step 5 as it was default LCY Cde in CRONUS Internatinal Ltd. and then was nt part f the currencies list. Take care abut the Invice Runding Precisin (it must be 0.01 while default is 1.00). 12. Create a new IC Partner Cde called ICP Setup that IC Partner Cde t link it t cmpany CRONUS Internatinal Ltd. The Currency Cde is GBP (as CRONUS Internatinal Ltd). The Receivables Accunt is 2325, the Payables Accunt is 5425 and the Item numbers will be cmmn t all cmpanies. 14. Create a new Custmer called CRONUS Internatinal Ltd. 15. Setup this Custmer with thse specific characteristics: this is a UK Custmer linked t the IC Partner Cde ICP Setup the IC Chart f Accunts, s all G/L Accunts are mapping t the identical general ne. 17. Setup the IC Dimensins, s all Dimensins are mapping t the identical general ne. Step by Step 1: Cpying Master Tables frm One Cmpany t Anther One (in the Same Database) in the Micrsft Dynamics NAV 2013 The way t cpy master tables frm a cmpany t anther ne have dramatically changed in Micrsft Dynamics NAV 2013 (cmpared t versin 2009 R2). Here is the prcess t fllw: 1. Open the destinatin cmpany. 2. G t Departments, then g t Administratin, then g t Applicatin Setup, then g t Rapid Start and then g t Cnfiguratin Wrksheet (in part Tasks). 3. In the tab Actins, call fr Get Tables (in part Functins). 4. Select the fllwing ptins: a. Include With Data Only yes (preferably). b. Include Related Tables yes. c. Include Dimensin Tables yes (if yu want the Dimensins t be cpied, what we need here.) d. Include Licensed Tables Only yes (preferably). e. Press OK buttn. Micrsft Cnfidential - Fr Internal Use Only 28

29 Yu may see the existing recrds (which are created by default with the creatin f a new cmpany) in the clumn N. f Recrds. Depending f yur license, the field Cpying Available is checked (if yu have selected the ptin Include Licensed Tables Only r if yur license gives access t all the master tables) r nt (if yu try t cpy tables yu d nt have access). 5. As yu can see, G/L Accunts (table n. 15) is nt part f the Cnfiguratin Wrksheet List. The reasn fr that is this is nt a master table (it is specific t the cmpany). Hwever, we want them t be cpied with the thers. T d s, g n any line, call fr Insert Line (Ctrl+Ins), and fill the Table ID with the n. 15. D the same fr table n. 92 Custmer Psting Grup, table n. 250 Gen. Business Psting Grup and table n. 323 VAT Business Psting Grup (necessary fr Custmers setup). Add ther tables yu may need t use. 6. In the tab Actins, call fr Cpy Data frm Cmpany (in part Tls). 7. Select all the lines (this is imprtant), and press Cpy Data. 8. Select the surce cmpany in field Cpy frm. 9. Press OK buttn (all the tables f the list have t be cpied). 10. Press OK buttn t clse the Cnfiguratin Wrksheet Page. Nte: Only glbal tables are cpied by default (unless yu add sme). Fr example, Currencies are cpied (as this is an internatinal nrm) while Payment Terms are nt. Hwever, G/L Accunts are cpied as we added the table. Step by Step 2: Exprting the IC Chart f Accunts As we wuld like the same IC Chart f Accunts in bth cmpanies, we need t exprt it frm CRONUS Internatinal Ltd. t imprt it in CRONUS Cardxy Sales. Fllwing is the prcess t exprt the IC Chart f Accunts: 1. Open the cmpany frm which yu want t exprt the IC Chart f Accunts. 2. G t Departments, then g t Administratin, then g t Applicatin Setup, then g t Financial Management, then g t Intercmpany Pstings, and then g t IC Chart f Accunts. 3. In the tab Actins, call fr Exprt (in part Functins). 4. Press the buttn Save. Chse a path and press OK buttn. A file (ICGLAcc.xml) is created at the path yu defined. Micrsft Cnfidential - Fr Internal Use Only 29

30 Step by Step 3: Imprting the IC Chart f Accunts While the IC Chart f Accunts has been exprted frm CRONUS Internatinal Ltd., we need t imprt it in CRONUS Cardxy Sales. Fllwing is the prcess t imprt an IC Chart f Accunts: 1. Open the cmpany in which yu want t imprt the IC Chart f Accunts. 2. G t Departments, then g t Administratin, then g t Applicatin Setup, then g t Financial Management, then g t Intercmpany Pstings and then g t IC Chart f Accunts. 3. In the tab Actins, call fr Imprt (in part Functins). 4. Search fr the path f the file (ICGLAcc.xml) yu have previusly exprted. Select it and click Open. An infrmatin message indicates the number f imprted G/L Accunts. 5. Click OK t see the result. Nte: The mapping have nt be dne. Micrsft Cnfidential - Fr Internal Use Only 30

31 Mdule Review Tpics cvered in this mdule include the fllwing: The bjectives f the different parts f the Intercmpany functinality setup. Setup the Intercmpany functinality. Answer the fllwing questins t cnfirm yur understanding f lessn tpics. 1. What are the differences between a Custmer r a Vendr and an IC Partner? Click here t enter Answer. 2. Why d yu need t setup specific Chart f Accunts and Dimensins fr the Intercmpany functinality? Click here t enter Answer. 3. What are the ptins t numbering Items in the Intercmpany functinality? Click here t enter Answer. Micrsft Cnfidential - Fr Internal Use Only 31

32 Mdule 4: Basic Functinality This mdule explains which dcument can be exchanged between a cmpany and its partners within the Intercmpany functinality. Befre Yu Begin Befre starting this mdule, yu shuld: Have launched Micrsft Dynamics NAV 2013 (Rle Tailred Client). Read the Mdule 3. What Yu Will Learn After cmpleting this mdule, yu will be able t: Describe what the different kinds f dcuments yu can pst. Hw t pst a dcument frm ne cmpany t anther, and hw the status f that dcument change. Micrsft Cnfidential - Fr Internal Use Only 32

33 Lessn 1: Types f Dcument Yu Can Pst in the Intercmpany Functinality This lessn prvides a detailed list f dcuments yu can pst frm a cmpany, and hw there are transfrmed t the ther cmpany. What Yu Will Learn After cmpleting this lessn, yu will be able t: Describe the kind f dcuments the Intercmpany functinality d manage Learn the prcess f transfrmatin f the dcuments psted frm ne cmpany t the ther. The main advantage f the Intercmpany functinality is t gain time in trade exchanges between tw cmpanies in the same grup. T d s, it allws dcuments t be psted directly in the destinatin cmpany withut the need t be cpied frm the surce. In Micrsft Dynamics NAV 2013, the fllwing dcuments are managed by the Intercmpany functinality: Sales Order Sales Order Cnfirmatin Sales Invice Sales Credit Mem Sales Return Order Purchase Order Purchase Order Cnfirmatin Purchase Invice Purchase Credit Mem Purchase Return Order Payment IC General Ledger Entry A Sales dcument in the cmpany that creates it becmes a Purchase dcument fr the cmpany that receives it. That transfrmatin is als available in the ther frm. Depending f the type f dcument the surce cmpany (the ne which creates the dcument) creates, a crrespnding destinatin dcument (in the destinatin cmpany) will be psted. This transfrmatin is explained in the fllwing wrksheet: Micrsft Cnfidential - Fr Internal Use Only 33

34 Table 2: Dcument Type Transfrmatin Between the Surce Cmpany and the Destinatin Cmpany Surce Cmpany Dcument Type Sales Order Sales Order Cnfirmatin Sales Invice Sales Credit Mem Sales Return Order Purchase Order Purchase Order Cnfirmatin Purchase Invice Purchase Credit Mem Purchase Return Order Payment (General Jurnal) IC General Ledger Entry (General Jurnal) Destinatin Cmpany Dcument Type Purchase Order Purchase Order Purchase Invice Purchase Credit Mem Purchase Return Order Sales Order Sales Order Sales Invice Sales Credit Mem Sales Return Order Payment (General Jurnal) IC General Ledger Entry (Sales are simply transfrmed in Purchases and same in the ther side) Here is a picture describing the wrkflw f a Purchase Order. Nte that shipping and receiving are nt part f the Intercmpany Pstings. Micrsft Cnfidential - Fr Internal Use Only 34

35 Lessn 2: The Inbx and the Outbx This lessn explains the rle and management f the Inbx and the Outbx. What Yu Will Learn After cmpleting this lessn, yu will be able t: Explain when t use data bxes. Explain hw t manage Inbx and Outbx. The Sales and Purchases dcuments are nt psted immediately in the destinatin cmpany, even if they are cming frm anther cmpany in the same grup. T review which dcument a cmpany has sent, yu can have t lk t its IC Inbx. T see which dcuments are ready t be psted, cming frm anther cmpany f the grup, yu can have t lk t its IC Outbx. Then Inbx cntain the dcuments created inside the cmpany, while Outbx cntain dcuments created utside (frm any IC Partner) the cmpany. Fr bth the bxes, it is pssible t manage them and als t see handled ne (review the dcuments yu have sent and the decisins yu have taken n received dcuments) separately. Handled transactins T see which dcuments yu have sent and managed (see the fllwing:hw t manage sent dcuments), yu have t g t Departments, then g t Financial Management, then g t General Ledger, and then Handled IC Outbx Transactins (in Lists g t Intercmpany Pstings). By default transactins are presented by their Transactin N. (like an Entry N.). T see which dcuments yu have received and managed (see the fllwing: Hw t manage received dcuments), yu have t g t Departments, then g t Financial Management, then g t General Ledger, and then g t Handled IC Inbx Transactins (in Lists g t Intercmpany Pstings). By default transactins are presented by their Transactin N. (like an Entry N.). Managing transactins T decide what yu wuld like t d with dcuments ready t send (internal dcuments attached t an IC Partner in the grup), yu have t g t Departments, then g t Financial Management, then g t General Ledger, and then g t IC Micrsft Cnfidential - Fr Internal Use Only 35

36 Outbx Transactins (in Tasks g t Intercmpany Pstings). By default transactins are presented by their Transactin N. (like an Entry N.). If yu have many transactins t manage, yu can filter them n the IC Partner Cde (in the Partner Filter field). Fr each transactin ready t be sent, the fllwing actins are available: N Actin (default ne) the current line is left as is until yu decide later what t d with it. Send t IC Partner yu decide t pst the dcument t the IC Partner which will receive it in its Outbx. Return t Inbx the dcument is returned t yur Inbx, s yu can reevaluate what yu wuld like t d with it. Cancel the dcument will never be sent t the partner. Nte: Yu have t cancel manually the dcument in yur wn cmpany. There are tw pssibilities t decide what yu wuld like t d with any f the transactins: Changing the value f the field Line Actin fr each line. Selecting lines fr which yu wuld chse the same Actin t d, and then ask fr buttn Set Line Actin (in Actins, part Functins). Once yu have filled the Line Actin (r leave N Actin) fr all the lines, yu are ready t prceed with the buttn Cmplete Line Actins (in Actins, part Functins). Imprtant: The result f the buttn Cmplete Line Actins depends n the chice yu have dne in the field Inbx Type field f the IC Partner Card: If yu have chsen File Lcatin, a file will be created in the path f the field Inbx Details. If yu have chsen Database, dcuments will be psted t destinatin Outbx. If yu want t get sme details regarding any transactin, select it and then call fr tab Navigate, buttn Details (in part Outbx Transactin): T decide what yu wuld like t d with dcuments yu have received (external dcuments within the grup attached t yur cmpany), yu have t g t Departments, then g t Financial Management, then g t General Ledger, and then g t IC Inbx Transactins (in Tasks g t Intercmpany Pstings). By default transactins are presented by their Transactin N. (like an Entry N.). If yu have many transactins t manage, yu can filter them n the IC Partner Cde Micrsft Cnfidential - Fr Internal Use Only 36

37 (in the Partner Filter field). Fr each transactin yu have received, the fllwing actins are available: N Actin (default ne) the current line is left as is until yu decide later what t d with it. Accept yu d accept the dcument. Depending f its Surce Type, a new IC Jurnal line will be created with the crrespnding type defined in the wrksheet f previus Lessn 1 (yu can see mre details in the Lab 2, Exercise 4 f this Mdule) Return t IC Partner: yu refuse the dcument. This will be mved t yur wn Outbx, s yu can warn the sender f yur decisin. Yu have then t use the Send t IC Partner actin in yur Outbx. Cancel the dcument will never be psted, but the sender wuldn t receive any infrmatin. Yu nrmally have t warn the sender f yur decisin by any ther methd. There are tw pssibilities t decide what yu wuld like t d with any f the transactins: Changing the value f the field Line Actin fr each line. Selecting lines fr which yu wuld chse the same Actin t d, and ask fr buttn Set Line Actin (in Actins, part Functins). Once yu have filled the Line Actin (r leave N Actin) fr all the lines, yu are ready t prceed with the buttn Cmplete Line Actins (in Actins, part Functins). Imprtant: If fr sme IC Partners yu have chsen the ptin File Lcatin in the field Inbx Details in the Actins tab, click Imprt Transactin File and then click Functins, t imprt the list f their transactins. If yu want t get sme details regarding any transactin, select it, click the Navigate tab and then click Details (in part Inbx Transactin). Micrsft Cnfidential - Fr Internal Use Only 37

38 Lessn 3: The Intercmpany Jurnal This lessn explains hw t use IC Jurnal t send transactins t anther cmpany f a grup using a G/L Jurnal instead f trade dcuments. What Yu Will Learn After cmpleting this lessn, yu will be able t: Explain in which case yu may use an IC Jurnal Describe hw t fill and pst an IC Jurnal There are sme few reasns fr which a cmpany may prefer using an IC Jurnal instead f a trade dcument: The cmpany d nt have granule fr Sales and/r Purchases dcuments. The user wuld like t assign amunts directly t G/L Accunts, in which case trade dcuments are nt the best way t d. The user wants t assign amunts directly t an IC Partner, which is nt pssible within trade dcuments (withut using a Custmer r a Vendr). T fill and pst an IC Jurnal, g t Departments, then g t Financial Management, then g t General Ledger, and then g t IC General Jurnals (in Tasks g t Intercmpany Pstings). The IC Jurnal is very similar t the General Jurnal. The tw differences are that yu cannt use Standard Jurnals and yu must fill an IC Partner G/L Acc. N. Nte: As in the General Jurnal, yu can pst a transactin directly t an IC Partner, chsing that Accunt Type. Critical: Depending f the fllwing Accunt Type yu are using, the IC Partner G/L Acc. N. will be autmatically filled r nt, based n the Accunt Type and Bal. Accunt Type: G/L Accunt: if that Accunt is linked t a Default IC Partner G/L Acc. N., that last will be used. If nt, yu will have t fill the IC Partner G/L Acc. N. Custmer, Vendr, Bank Accunt, Fixed Asset, r IC Partner: yu will have t fill the IC Partner G/L Acc. N. Nte: It depends n the fllwing Accunt Type and Accunt N./Bal. Accunt Type and Bal. Accunt N. yu are using, that an IC Partner Cde will be used r nt (yu must nt use an ptin withut IC Partner in bth the fields): Micrsft Cnfidential - Fr Internal Use Only 38

39 G/L Accunt n IC Partner will be used. Custmer: if the Custmer is linked t an IC Partner Cde, that last will be used. Vendr: if the Vendr is linked t an IC Partner Cde, that last will be used. Bank Accunt: n IC Partner will be used. Fixed Asset: n IC Partner will be used. IC Partner: the IC Partner Cde in Accunt N. field will be used. Micrsft Cnfidential - Fr Internal Use Only 39

40 Lab 2: Trade Exchange Between the Head-quarter and a Partner During this lab, yu will learn the wrkflw f a Purchase Order within the Intercmpany functinality. Estimated time t cmplete this lab: 40 minutes Befre Yu Begin T cmplete this lab: Launch Micrsft Dynamics NAV 2013 Rle Tailred Client, if this is nt the case yet. Cmplete the Lab 1 (Mdule 3). What Yu Will Learn After cmpleting this lab, yu will be able t: Create a Purchase Order fr an IC Partner. Manage the Inbx and the Outbx. Managing financial dcuments, as Purchase Invice. Scenari CRONUS Internatinal Ltd. buys a cmputer t the cmpany CRONUS Cardxy Sales. As the tw cmpanies are in the same grup, the Accuntant f CRONUS Internatinal Ltd. wants t use the Intercmpany functinality. Yu are assisting her in the creatin and the management f that Purchase. Cnfiguring yur envirnment This scenari is based n Micrsft Dynamics NAV 2013 W1 dem database, with CRONUS Internatinal Ltd. Be sure als yu have cmpleted the Lab 1, s the CRONUS Cardxy Sales cmpany is existing and is crrectly setup. Micrsft Cnfidential - Fr Internal Use Only 40