PROFLEET2 BUSINESS SERVICES DRIVER GUIDE. runner-up

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1 BUSINESS SERVICES PROFLEET2 DRIVER GUIDE runner-up

2 WELCOME AWARD WINNING TELEMATICS DESIGNED TO MINIMISE RISK, IMPROVE MANAGEMENT CONTROL AND ULTIMATELY REDUCE YOUR COSTS We re delighted to have supplied this new vehicle to you and hope you ll enjoy driving it over the coming months. We would like to take this opportunity to let you know about our awardwinning journey reporting service - ProFleet2. As ProFleet2 is included in your vehicle you can start benefitting from this service straightaway, simply follow the online registration process at profleet2.com Register today on the website profleet2.com WHAT IS PROFLEET2? ProFleet2 is a journey reporting service designed to reduce administration time spent on expenses, encourage safer driving and hopefully save you some money too. Essentially, it uses in-vehicle telematics technology to remotely access key vehicle data. This allows you to benefit from a range of built-in features such as service reminders and business mileage reporting. In order for us to provide you with these reminders, the vehicle s odometer reading is sent over the mobile network to our fleet management team. Don t worry though as all vehicle journey data is exclusive to you and maintained securely online. To view and download any journey records whenever you need them, please register at profleet2.com. Once you ve done so, you ll discover a unique suite of reports available to you online

3 All journey information remains private unless you have given consent to your employer as part of your company s fleet policy. BENEFITS FOR YOU THERE ARE LOTS OF WAYS IN WHICH PROFLEET2 CAN BENEFIT YOU REGULAR SERVICE REMINDERS It s easy to understand how scheduled manufacturer services can be missed, especially when you re busy. Even if you know when your next service is due, it probably won t be convenient having your vehicle off the road for any length of time. With long lead-times it could even be several weeks before a service is possible. Missed or late services can make routine repairs more complex and can even result in component failure. It will also cost your employer, as the warranty can be invalidated and the resale value of the vehicle reduced costs that could well be passed on to you. AUTOMATED JOURNEY LOGS Maintaining an accurate log of all business journeys can be a tiresome process. ProFleet2 automatically records all journey data for you, separating business and private mileage at the click of a mouse. Everything you need is recorded accurately and meets HMRC guidelines on expenses claims and submissions, saving you time and effort, and simplifying the whole process. After registering your vehicle online, data is available via your own unique login which provides access to an exclusive suite of reports including all the journeys you have undertaken. No need to keep paper journey records for expenses Separate business and private mileage at the click of a mouse Accurate and reliable Meets HMRC guidelines Using a remote odometer reading and predefined settings you will automatically receive a service reminder by telephone or , allowing you plenty of notice to arrange a convenient time. No more missed or rushed services Time to book a courtesy vehicle and/or wash and vac Time to make suitable collection and delivery arrangements Reduced risk of recharges from your employer Your vehicle is kept in full working order - keeping you safe! 04

4 FUEL EXPENSE CLAIMS MADE MUCH SIMPLER ProFleet2 can simplify the process of claiming back fuel expenses. Depending on the particular service your employer has chosen, the in-built fuel expense management system will allow you to submit a summary of business and private miles for approval. No more time consuming paper logs Accurate fuel expense claims Speeds up your reimbursement YOU LL BE KEPT SAFE - AND WITHIN THE LAW When you are required to drive for business purposes, your employer has a duty to do all that is reasonably practicable to minimise safety risks associated with driving. Whilst your company has the corporate responsibility towards your health and safety, you have to accept personal responsibility for ensuring the roadworthiness of your vehicle and that you are fit to drive at all times. ProFleet2 can help by categorising journeys which might cause driving fatigue. These reports can help you recognise where the risks are, allowing you to change your driving habits and reduce the chance of an accident. Hours behind the wheel High risk driving hours Driving without a break High daily mileage ONLINE REPORTS There are a wealth of reports online and available at any time: Journey summary Records all journeys of more than 1/3 mile in length from the date you register the ProFleet2 service. Driving without a break Shows the number of journeys where you drove continuously for more than the user specified time without a break. High mileage Shows the average daily mileage that was over the value specified for a period of time. High risk journeys A report which summarises journeys where you travelled between the time values chosen

5 STOLEN VEHICLE RECOVERY As many of our ProFleet2 customers have already discovered, should your vehicle be stolen the GPS location facility can be crucial with assisting the Police in its prompt recovery. Although a speedy recovery is not guaranteed, it does improve your chances of retrieval. Prior approval from both yourself and your fleet manager, as well as activation, is required for this feature. MEASURE YOUR PERFORMANCE AND IMPROVE FUEL CONSUMPTION Depending on the features your employer has opted to take, ProFleet2 can also help highlight aspects of your driving behaviour that affects fuel consumption. Upon logging in to the website you will be able to see how a smoother driving style could help reduce fuel costs and carbon emissions. KEEP YOUR DATA SAFE We take the privacy of your data very seriously, therefore all vehicle and journey data is held on your own exclusive password protected website. Only if you give consent can your fleet manager then login securely and view any journey records - either business trips only, or all journeys. The only data we hold is the current odometer reading which is used to generate timely service reminders. ProFleet2 data meets all the requirements of the Data Protection Act This guarantees that your personal information is only ever used for the purposes set out in the agreement, and is never passed onto any third party without prior consent

6 WHAT NEXT? VISIT PROFLEET2.COM AND FOLLOW THE INSTRUCTIONS IN ORDER TO REGISTER YOUR VEHICLE If you have just received delivery of a brand new vehicle please visit profleet2.com and follow the instructions to register. Once you ve received your unique activation code by , please enter this on the site and validate the registration details - you will now be able to start using ProFleet2. As part of your company s fleet policy, where requested, you can then grant consent for your employer to see journey records using the online form. From time to time additional features and benefits will be made available to you and automatically uploaded so keep up to date by regularly logging in. Existing ProFleet2 users: Please re-register if you change your vehicle as your current login details cannot be transferred. We hope you enjoy the new vehicle and the benefits of ProFleet2. If you have any questions regarding the technology please contact your fleet contact. For more information and to register your device, visit :

7 ENVIRONMENTAL CERTIFICATION FOR ISO ENVIRONMENTAL ALD AUTOMOTIVE As the operational leasing and fleet management division of Société Générale, the ALD Automotive group is the second largest vehicle leasing operation in Europe and manages over 1 million vehicles across 40 countries worldwide. Established in the UK in 1958 ALD has over 55 years experience in providing vehicle funding and ancillary support services within both the corporate and consumer markets. ALD is widely recognised as one of the industry s leading service providers, with a proven portfolio of award winning products for major plc s, small businesses and individual drivers alike. BRISTOL (HEAD OFFICE) OAKWOOD PARK, LODGE CAUSEWAY, BRISTOL BS16 3JA, UK NORTHAMPTON 900 PAVILION DRIVE, NORTHAMPTON BUSINESS PARK, NN4 7HA MILTON KEYNES 66 DENBIGH ROAD, BLETCHLEY, MILTON KEYNES, MK1 1DF TEL +44(0) UKINFO@ALDAUTOMOTIVE.COM,