CAMP CARD GUIDEBOOK A UNIT LEADER S GUIDE

Transcription

1 CAMP CARD GUIDEBOOK A UNIT LEADER S GUIDE Introducing the Camp Card How to Sell Camp Cards The Unit Kick Off Key Dates Policies & Procedures Scout Incentives Forms 2018 LHCBSA.org Serving Kentucky, Southern Indiana, Tennessee and Illinois

2 A SCOUT IS THRIFTY... The Camp Card Sale Camp Cards are designed to help units and their members earn their way to summer resident camp, high adventure base or day camp. Units participating in this program will earn 50% commission ($2.50) for each $5 Camp Card they sell. The sale begins March 1 giving units over two months to sell. This program is RISK FREE! Simply return any unsold cards at settlement on or before May 11th. Community Partners Companies have offered generous one-time and multiple use discounts that makes the sale of this card a no-brainer. Customers using just one tab, recovers the purchase price of the card! There is well over $250 worth of savings on each card. Example Earnings Cost # of cards to sell Cub Scout Day Camp $90 36 Cards Cub Resident Camp $ Cards Webelos Resident Camp $ Cards Boy Scout Summer Camp $ Cards Aquabase $ Cards National High Adventure** $1, Cards Troop Trailer $5,000 2,000 Cards Tent $ Cards *Camping fees reflect early bird rates. **Price is an approximation. Additional fees may apply. How The Camp Card Sale Works: Step 1 Help each Scout in your Unit set a personal goal. Add them all up to a Unit goal. Make a chart and display at your meeting location. Step 2 Calculate the number of cards your Unit will need to sell to meet your Unit s goals. For example, if your unit wants to earn $1,000 dollars, you will divide the amount you want to earn ($1,000) by your commission amount ($2.50). You would need to sell 400 cards to earn $1,000 dollars. Example: $1,000 $2.50 = 400 cards If your Unit sold last year, you will receive the same number of cards sold in 2017 as an initial allotment. If your Unit did not participate last year, begin with 10 cards for each youth selling. You may pick up more cards once you settle a minimum of 50% of the cards you were initially alloted. For your 2017 sales figures contact your District Executive. (Remember you can return any unsold cards). Step 3 Pick up your cards at the Sam Swope Scout Service Center starting, February 12, 2018 or contact your District Executive to arrange a pick up time. Step 4 Distribute the cards to the Scouts and encourage them to sell. Have parents take them to work. Schedule time in front of a local store as a Unit. DO NOT APPROACH KROGER STORES ABOUT SELLING AT THEIR LOCATIONS. Ask all of your friends and neighbors. This card is a great value and will virtually sell itself.

3 2018 CAMP CARD OFFERS Metro Camp Card Bass Pro Shops Big O Tires Burger King Dairy Queen Fivestar Hardees Ken Towery s Kentucky Kingdom Kroger Louisville Bats Louisville City FC Louisville Zoo Papa John s Pizza Qdoba Scout Shop Sonic White Castle Zaxby s $5 off purchase of $50 or more. One time use only. Punch card. Clarksville, Indiana location only. Free tire rotation and brake inspection. Free original chicken sandwich with purchase of an original chicken sandwich Free Blizzard any size with the purchase of a Blizzard of equal or greater value. One time use. Expires 12/31/18. Free Sausage Biscuit. Valid for one time use. Expires 6/30/18. $1 off Thickburger Combo $10 off any regularly priced oil change or tires $12 off General Admission $5 off purchase of $100 or more. One time use. Expires 6/30/18 $3 off premium and field reserved seats on Monday & Wednesday games. Limit 6 per game per card. $3 off any single game ticket. Limit 2 per game per card $3 off adult general admission and $2 off child & senior general admission. Must be purchased online at tickets.louisvillezoo. org using BSA Camp Card as the Store Name. 30% off regular menu price. Online only. Promo code: Scouts18 Free chips and queso with any entree purchase. Expires 12/31/2018 $10% off camping gear excluding wall tents. Buy one 6 inch Coney get one free. 2 free original sliders when you buy 2 original sliders and a drink. Cheese and bacon extra. Valid at participating locations. Free small drink with purchase of a Most Popular or Zalad. Valid at participating locations. Expires 12/31/18 Western Camp Card Bass Pro Shops Beech Bend Park Big O Tires Bowling Green Hot Rods Champion Ford Dick s Sporting Goods Dinosaur World Fivestar Hardees Kroger LHC Scout Shops (B.G, Paducah, & Owensboro Only) Louisville Zoo Qdoba Sonic White Castle $5 off purchase of $50 or more. One time use only. Punch card. Clarksville, Indiana location only. $8 off General Admission Free tire rotation and brake inspection $2 off day of box seat (max of 4 per customer). Valid April 5 - September 3, % off any service (max $100 discount. One time use) $10 off purchase of $50 or more. Free Child Admission with the purchase of an Adult Admission. Not valid with any other offer. Free Sausage Biscuit. Valid for one time use. Expires 6/30/18. $1 off Thickburger Combo $5 off purchase of $100 or more. One time use. Expires 6/30/18 $5 off purchase of $50 or more. Excludes Advancements. Not valid with any other discounts. $3 off adult general admission and $2 off child & senior general admission. Must be purchased online at tickets.louisvillezoo. org using BSA Camp Card as the Store Name. Free chips and queso with any entree purchase. Expires 12/31/18 Buy one 6 inch Coney get one free. 2 free original sliders when you buy 2 original sliders and a drink. Cheese and bacon extra. Valid at participating locations. Wapiti Camp Card Same offers as the Western Card with the exception of Kroger. The Kroger offer is NOT on the Wapiti Camp Card. Lincoln Trail Camp Card Same offers as the Metro Card with the exception of Burger King & Zaxby s. The Burger King & Zaxby s offers are NOT on the Lincoln Trail Camp Card.

4 SCOUTS EARN THEIR OWN WAY TO SUMMER CAMP How to Sell Camp Cards Your job as Camp Card Chair is to teach your Scouts how to sell. To get there, your unit needs to employ all three sales methods. Create a plan and train your Scouts in all three methods. This will give you the best results. Door to Door take your Sales Kit and Cards for a trip around the neighborhood. Highlight the great coupons! Ask your Patrol or Den to schedule a Super Sale Day. This is a day when your fellow Scouts select a neighborhood and go door-to-door as a group to ask people to buy Camp Cards. Show & Sell Set up a sales booth and sell Camp Cards on the spot. This can be an effective approach in the right location at the right time, but don t hang your hat on this approach alone. Focus on multiple locations at the same time. Be sure not to over schedule Scouts. Please do not approach Kroger about selling at their locations. Sell at Work Great for Mom and Dad to help their Scout. Have Mom and Dad take the Sales Kit to work. Most importantly, when you are selling Camp Cards tell the people what the money is for! The majority of people have never been asked to buy Camp Cards. People need to know why Scouts are selling Camp Cards what is the reason? Ask your Scouts to share a personal testimony of a Philmont trip, planning an Eagle Scout Leadership project, earning their first merit badge, white-water rafting, experiencing their first Jamboree at the Summit Bechtel Scout Reservation or things that will make the buyer feel good about buying a camp card. What will your unit do with their Camp Card money? Let your customers know your plans! Metro/Southern Indiana Camp Card Lincoln Trail Camp Card A Scout is Safe. When conducting your sale, it is vital to ensure proper safety measures. Below are some Camp Card general safety tips. When selling Camp Cards in your neighborhood, always have an adult or buddy with you. Never enter a stranger s house. Don t carry a large amount of cash. Be careful of dogs while selling. ALWAYS walk on the sidewalk and driveway; NOT through the yard. Watch for traffic. Never sell at night. ALWAYS SAY THANK YOU! Whether they buy or not. ALWAYS wear your uniform. Everybody loves to support a Scout in uniform. Sell the Adventure Remember we are selling the Scouting program, not the card. Selling camp cards as a fundraiser enables a Unit to have the funds to deliver their program. We are selling Scouting and people will buy if asked. Western Camp Card Wapiti Camp Card

5 LEAD YOUR UNIT TO THE BEST YEAR OF SCOUTING What is a Camp Card Chair? Each unit should have a Camp Card Chair. The Camp Card Chair responsibilities are to manage all aspects of the sale and to clearly communicate sale information to your leaders, parents and Scouts. Responsibilities: Set a unit goal and per boy sales goal for your Unit Kickoff. Help find locations and coordinate storefront sales. Prepare handouts for Unit Kick-Off meeting for leaders, parents and Scouts Explain the Camp Card program to your adult leaders Recruit one or more parents as Assistant Chairs as needed Plan Sales Activities. Arrange to pick-up more Camp Cards at Scout Office if needed. Collect and tally money from Scouts and submit one check payable to the Lincoln Heritage Council for Total Amount Due By May 11, 2018 at the Sam Swope Scout Service Center. (Credit card payments over $250 will be charged a 3% processing fee) Submit Scouts for Sales Contests (Top Salesman and 100 Card Camp Incentive). Update your Unit each week on sales total (post results at Unit meeting place). Sample Unit Camp Card Kick-off Agenda Gathering: Display card samples and Scout stuff for people to look at. Opening: Pledge of Allegiance and Welcome Parents Why Camp Cards? So what's the plan (5 minutes) Review camp card time line. Barcodes and online codes will be activated on March 1, 2018 Money due to Council by May 11, So what's our goal? (5 minutes) Your Unit Kick Off Make the case for Camp Cards. Why is our Unit selling the camp card this year. To reduce the number of fundraisers we do each year. Money for new equipment. So parents don't have to write a check for everything their Scout does. To go to camp, field trips, and other activities. Make sure every family has a copy of the Unit Calendar and Unit Budget. Our Unit goal is $ in total sales Our per Scout goal $ The objectives of your Camp Card kick-off are simple: 1. Get Scouts excited about Summer Camp 2. Get parents informed about why their son should attend summer camp Incentives (10 minutes) How can you ensure a successful kick-off? How to sell Camp Cards (15 minutes) Questions & Answers (5 minutes) Make sure the Kick-Off is properly promoted through , groups, phone and social media. Review the presentation with your Cubmaster or Scoutmaster prior to the meeting. Be prepared to talk about summer camp opportunities. Have snacks, drinks and music. Keep it short and visit to download unit kickoff presentation. Review incentives: Council Top Seller Grand Prize, 100 Card Camp Incentive. Review any Unit incentives. Selling & Safety Tips Thank everyone for coming and wish them good luck. A Power Point Presentation can be found at www. lhcbsa.org under the Unit Fundraisers section.

6 CAMP CARD KEY DATES February 12 Camp Card Key Dates Camp Cards can be picked up March 1 March 2 Barcodes & Online codes are activated Summer Camp Early Bird Due May 4 Day Camp & Resident Camp Early Bird Due Summer Camp Final Payment Due May 11 Deadline for Card returns Final settlement to receive full commission May 12 Commission drops to 25% May 25 Last day to return cards 0% commission after May 25

7 WE ARE HERE TO HELP YOU Commission The 2018 Camp Card commission is 50% if your unit is paid in full by May 11, Commission drops to 25% on May 12. Payments must be made with a unit check. No commission will be granted if paid after May 25, Units do not have to pay for cards up front. Orders and Re-Distribution The Council places an order based off previous units sales, with a few extra cards ordered as well. While supplies last, extra cards may be secured through the Council Service Center or your District Executive. Supplies are limited. If your unit has completed the sale and has unsold cards, please return them to the Council office or District Executive in order for these cards to be redistributed to units that wish to sell more. As a reminder, additional cards may be obtained once you settle a minimum of 50% of the cards you were initally allotted. All unreturned cards will be paid for at settlement. Units may settle their account at the Council Service Center or through their District Executive. Return Policy Camp Cards can be returned to the Council Service Center or District Executives without penalty during the sale. The cards MUST be in new condition (including snap off discounts). We reserve the right to refuse product that has been damaged. The UNIT is RESPONSIBLE for ANY unreturned cards (lost, misplaced, damaged etc.). Be sure Scouts and parents treat each card as if it were a $5.00 bill! Sale Support Contact Josh Simpson (502) Josh.Simpson@scouting.org We are here to help you!

8 GET YOUR SCOUTS EXCITED Incentives For Your Scouts The Lincoln Heritage Council will offer two contests for the 2018 Camp Card contest. For units to qualify for these incentives, units must settle their account in full by May 11, COUNCIL TOP SELLER EARNS PlayStation 4 OR Nintendo Switch* (Color and model may vary) 100 Camp Card Incentive For every 100 cards a Scout sells, they will receive a $50 credit to any Lincoln Heritage Council Day Camp, Resident Camp or Boy Scout Summer Camp. Top Salesman Contest The Lincoln Heritage Council Scout who sells the most cards will have their choice of a Playstation 4 or Nintendo Switch. *PlayStation is a registered trademarks of Sony. All rights reserved. Sony is not a participant or sponsor of this promotion. Nintendo is a registered trademark of Nintendo. Nintendo is not a participant or sponsor of this promotion

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10 UNIT CAMP CARD CHECK OUT 2018 Unit Camp Card Check Out Form Pack Troop Crew Ship Post Group District Unit# Name Phone ( ) Amount of Metro Cards Issued Amount of Western Cards Issued Amount of Wapiti Cards Issued Amount of Lincoln Trail Cards Issued Council Signature Date Issued Signature I understand that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by May 11, By signing below I recognize that our Unit will be charged $2.50 for every unreturned or damaged card. I agree to these terms: Unit Signature Lincoln Heritage Council, Boy Scouts of America Sycamore Station Place Louisville, Kentucky Phone: Fax:

11 UNIT CAMP CARD PAYMENT & RETURN Pack Troop Crew 2018 Unit Camp Card Payment/Return Form Ship Post Group District Unit# Name Phone ( ) Payment # of Cards Sold Cash Check Total # of Cards Returned Card Type (Metro, Western, Wapiti, Lincoln Trail) Council Employee Signature SIGNATURE I understand that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by May 11, By signing below, I understand that our Unit will be charged $2.50 for every unreturned or damaged card. I agree to these terms: Unit Signature Lincoln Heritage Council, Boy Scouts of America Sycamore Station Place Louisville, Kentucky Phone: Fax: Office Use Only Balance of Cards Due:

12 INCENTIVE CONTEST FORMS TOP SALESMAN CONTEST FORM To qualify, Units must have settled account by May 11, Form is due at time of settlement. OFFICE USE ONLY Verified by Date This is to verify that Name of Scout Has sold of Camp Cards. number Unit Sales Total: Phone Unit Type Unit Number Unit Leader Name Unit Leader s Signature Phone Number 100 CAMP CARD INCENTIVE To qualify, Units must have settled account by May 11, Form is due at time of settlement. This is to verify that Name of Scout Total Cards Sold OFFICE USE ONLY Verified by Date $ applied to Day Camp, Resident Camp, Winter Camp, NYLT or Summer Camp on Phone Unit Type Unit Number Unit Leader Name Unit Leader s Signature Phone Number