ROCKY MOUNTAIN COUNCIL 2014 POPCORN GUIDE

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Eugene Parsons
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1 Page 1 ROCKY MOUNTAIN COUNCIL 2014 POPCORN GUIDE

2 2014 Popcorn Sales Page 2 Dear Scout Leader, The Rocky Mountain Council, BSA coordinates an annual Popcorn Sale to provide your unit a no-risk fund raising opportunity. It is my hope this event will provide your Scouts with the essential funds needed to participate in a quality Scouting program. By participating in the popcorn sale, you will be helping your Scouts raise money, re-affirming the value of a boy learning to pay his own way, and helping him to earn the money to do it. Important Timetable August Roundtable Sale details released, brochures arriving in Scouts' homes, KEEP IT SIMPLE SALE! Turn in your popcorn sale commitment form as soon as possible so Your Trail s End account can be set up! August 1 Trails End Popcorn Sales Begin!!! - Begin as soon as order forms arrive in the mail or as soon as you get them at your unit kickoff! August 7 Popcorn Kickoff Pueblo City Park August 21 Show N Sell Popcorn Order Due (Selling in front of stores, direct delivery, etc.) September 13 Show N Sell Popcorn Pickup / Delivery (or before ) October 23 Final Popcorn and Prize orders due. You will complete this online for accuracy. November 15 Popcorn Pick-up / Delivery - Deliver popcorn to customers and collect payments. November 15 $1000 Seller Football Tailgate and Game - CSU Pueblo vs. New Mexico Highlands at 2:00pm. December 5 Unit popcorn payment due to the Council Office by this date. At the August Roundtable you will receive your "UNIT POPCORN KIT" with the following materials for your sale: Order Forms Leader's Guide This form is used by Scouts to compile customer popcorn sales includes prize details. This full manual includes the commission schedule, calendar dates and much more! Additional forms are available at the Mountain Council Website at Thank you for your commitment to help the Scouts raise the dollars necessary have a fun and exciting Scouting year. Sincerely, HIGHLIGHTS! + Over $10K - Delivered to you! + Final Order by containers! New Prize selections! Rocky to

INFORMATION AND RESOURCES Page 3 For additional information or help related to your popcorn sales efforts, you may call your district popcorn kernel or your district staff advisor: Cuerno Verde

3 INFORMATION AND RESOURCES Page 3 For additional information or help related to your popcorn sales efforts, you may call your district popcorn kernel or your district staff advisor: Cuerno Verde District Andy Hackler Brandy Bailey andrew.hackler@scouting.org brandy.bailey@scouting.org High Mountain District Wayne Urbine Luann Martinez wurbine@msn.com luann,martinez@scouting.org Pioneer Trails Robin Mosier Kevin O Keefe flyby041500@yahoo.com kevin.okeefe@scouting.org Please check the Rocky Mountain Council web page for information on Popcorn! Please all popcorn inquires to brandy.bailey@scouting.org or call us at

4 TIMETABLE Page 4 August Start when order forms are in your hand! August 1! District Roundtable Meetings & Kickoffs! Turn in your Unit Commitment Form. Popcorn Sales Training and Materials Distributed to Unit Kernels August 21, Show N Sell Order Due (by case) September District Roundtable Meeting - Pep Rally! September 13, Show N Sell Popcorn Pickup / Delivery October District Roundtable Meeting Football Sell-A-Bration winners Unit Popcorn Order deadline (set by unit) October 23, 2014 Popcorn & Prize Orders Due (This is done on line by your unit s Popcorn Kernel) Turn in Football Sale-A-Bration names, no later than Oct. 31, 2014 Scholarship forms, etc. November November 15, Popcorn Pickup / Delivery Deliver popcorn and collect money November 15 - $1000 Seller Tailgate & Football Sell-A-Bration CSU-P vs. New Mexico Highlands, 2:00pm at Thunderbowl Stadium! December December 5, Popcorn Payments Due to the Council Office. Please write one check made payable to Rocky Mountain Council, BSA.

Page 5 2014 FALL POPCORN SALE UNIT COMMITMENT FORM an YES! Our unit is committed to an outstanding 2014 Popcorn Sale to fund ideal Year of Scouting for our Scouts! YES! Our unit is interested having a Show N Sell at one (or more) of the various locations.

5 Page FALL POPCORN SALE UNIT COMMITMENT FORM an YES! Our unit is committed to an outstanding 2014 Popcorn Sale to fund ideal Year of Scouting for our Scouts! YES! Our unit is interested having a Show N Sell at one (or more) of the various locations. Unity Type (circle one) Pack Troop Team Crew Post Unit Number PLEASE NOTE: Individuals on this form will receive a login and a password for the Trail s End website. It is the responsibility of the Unit to inform RMC if there are any changes to the individuals listed. s are required as they are needed for both the login for Trail s End Popcorn system and correspondence from RMC on important information regarding popcorn during the sale. Unit Popcorn Kernel Name (required) Daytime phone Evening phone **A Co-Kernal is required for units with more than 35 registered youth.** Unit Popcorn Co-Kernel Name (required) Daytime phone Evening phone Please return this form by Monday August 18, 2014 to: Brandy Bailey 411 South Pueblo Blvd Pueblo, CO brandy.bailey@scouting.org Desk: (719) ext. 19 Fax (719)

6 COMMISSIONS 2014 POPCORN SALE UNIT COMMISSION SCHEDULE Page 6 Scouts can earn enough money to pay for their entire Scouting year by selling popcorn. That s just one of the reasons we sell popcorn. The council sponsors the popcorn sale to provide Scouts a no-risk alternative to other types of sales. Scouts get exactly enough popcorn to fill their orders with nothing leftover but profit. The Scouts learn to pay their own way and to help others. A portion of the proceeds of the popcorn sale helps maintain our service center and summer camp operations. Units can earn up to 39 cents for every $1.00 worth of popcorn that they sell. In order for Units to be eligible to earn top commissions, the unit must complete the following key tasks: Base Commission for selling popcorn: 10% Plus additional Commission earned when unit representative/kernel attends a popcorn orientation and submits Unit Commitment Form: + 10% Plus additional Commission earned when unit places on-time popcorn and prize order to council office by October 23, % Plus additional Commission earned when unit makes on-time payment for popcorn order to council office by December 5, 2014 with one check or money order payable to RMC + 5% Total Commission with Prizes 30% WAYS TO INCREASE COMMISSION BEYOND 30% : 1. Elect "No Prizes" and turn in "No Prizes" sheet by Oct. 23, % 2. $10,000 Club - Unit exceeds $10,000 in total sales. + 1% 3. Top Unit in district, above $10,000 and on time payment. + 1% 4. Pay for your Show N Sell product order in full by Oct. 23, % 5. Complete & Submit your Unit s Recharter Packet before Dec. 5, % MAXIMUM COMMISSION 39% Helpful hint: Develop a yearly calendar and budget to help your unit raise enough funds to support your events and outings. Your unit s goal $ X 39% (0.39)=! These funds will help support your scouting program for the year!

PRIZES FOR YOUR SCOUTS Page 7 Youth Prizes: Participating youth earn a popcorn sales patch or pin if they sell at least $25 of product. Prize levels are available at $115 and above.

7 PRIZES FOR YOUR SCOUTS Page 7 Youth Prizes: Participating youth earn a popcorn sales patch or pin if they sell at least $25 of product. Prize levels are available at $115 and above. Gift Certificates to the Scout Shop are available at EVERY level above $115. Please refer to the order form for the best representation of these levels and options. All online and regular sales qualify! A Scout may select ONE prize from the prize level of achievement **OR** a combination of prizes that total the level of achievement. Make sure to order your prizes by October 23, Late prize orders cannot be guaranteed. FROM THE ROCKY MOUNTAIN COUNCIL: Top Council Salesman: (One council prize to be awarded + Top District Prize) $850 Gift Check + Your Top District Salesman Prize (To qualify, individual sales must exceed $5,000) Top District Salesman (One to each district top salesman) $250 Gift Check (To qualify, sales must exceed $3,000) TAILGATE - FOOTBALL Incentive: If $1000 in total sales is reached, you and ONE adult will be invited to a tailgate party and CSU-Pueblo football game on November 15, Each $500 beyond the $1000 = 1 more ticket (see details on order form). These tickets need to be ordered by Oct. 27, FROM TRAILS END POPCORN: SCHOLARSHIP/$2,500 Popcorn Sellers 6% of a seller s gross sale will be credited to the Scout s Scholarship account for posthigh school education, Missionary fund, or clergy fund. Fill out a scholarship form immediately after the sale and turn it into your local council. All sales after qualifying one year will be credited to the scholarship account.

8 UNIT INCENTIVES Page 8 $10,000 CLUB Any unit with a minimum of $10,000 in gross sales will receive a 1% commission bonus. Bonus will be based upon total dollars sold and on-time account settlement Recipients : PACK 27 CV district $12, retail sales PACK 223 Pioneer Trails district $19, retail sales Top Unit in District The top selling unit in each district will receive a 1% commission bonus. Bonus will be based upon total dollars sold and on-time account settlement. The unit account will be credited no later than December 31st. (Minimum $10,000 sales) Sale-A-Brations Recipients 2013 Scouts from: PACK 238 PACK 27 PACK 223 TROOP 114 PACK 128 PACK 231 PACK 307 TROOP 30 PACK 69 TROOP 307

9 STEPS FOR SUCCESS FOR UNIT KERNELS Page 9 1. Prepare your unit s GOAL based on the Ideal Year of Scouting. Ask your Unit Commissioner and/or your District Executive for GOAL assistance. 2. Explain how to earn popcorn commissions! (See page 5) 3. Plan your campaign. From the pre-order through money collection, have the turn-in times and locations predetermined. 4. Attend the District Volunteer Popcorn Training at the August Roundtable thereby increasing your units commission. 5. Train the parents. Brief the parents on all of the incentives and benefits they will receive for supporting popcorn sales. Get them excited! 6. Plan a Popcorn Sale Blitz Day or weekend for your unit. 7. Train your Scouts. Brief them on proper sales techniques as well as public courtesies. The community will support Scouting when given the opportunity. 8. Encourage parents to use popcorn as a customer/employee holiday gift. 9. Only order what the youth pre-sold. Orders must be placed on time. 10. Order prizes at the same time as the popcorn. With the gift cards, this will be even easier this year. Submit names or forms for any other prize levels. 11. Keep accurate records. You MAY NOT return popcorn since you ordered exactly what you needed. The Scouts should be able to deliver the popcorn within a few days after pickup. If a customer refuses/resists delivery, sell it to another person. 12. Collect the money when popcorn is delivered. Schedule a turn-in party to collect money from Scouts. (You may want to have money submitted weekly). 13. Mark your calendars for delivery to the unit. Get help and the right size vehicles. 14. Deadline for sales payment is December 5, Payment must be made in full with one check or money order payable to RMC. SCOUT TIPS Always wear your Class A Uniform. Always sell in pairs, or with an adult and never sell after dark. Always act like a Scout and be polite and courteous. Wear a smile and introduce yourself. Always walk on the sidewalk and driveway, not through the yard. Watch for traffic. Remember to always have two pens with you and make sure you keep your take-order form as neat as possible. Not every house will buy, so do not become discouraged. The more people you ask the more people will buy. Keep your customer list for next year s sale. Always say, Thank you! Remember, you do not collect any money until you deliver the Popcorn, EXCEPT FOR MILITARY PRODUCT. Collect when they order! You do not deliver any product for military orders.

Trail s End will total all military popcorn orders and ship them to American troops.

10 Page 10 Military Popcorn Option Consumers may choose to support our troops by ordering a $30 (Silver) or $50 (Gold) military popcorn item. Military popcorn is treated as an item and is ordered when the unit places its order. Trail s End will total all military popcorn orders and ship them to American troops. Units earn commission on military popcorn sales at the same rate as other sales. Deliveries are made overseas, stateside, to areas accepting popcorn for the military and their families. COLLECT MONEY UP FRONT FOR THIS ITEM! Product is delivered by Trail s End and RMC. RMC works with the local military bases to ensure delivery.

11 Page 11 Distribution Sites Where Do We Pickup Our Popcorn? Prior to the pickup dates, your unit will receive information (by ) on the pickup locations. All correspondence will be directed to the registered unit Popcorn Kernel. When signing up your unit for the sale, please be sure that the correct name is listed. This will ensure the correct person receives the information. Cuerno Verde District: Site Coordinator: Andrews Foodservice Systems Brandy Bailey 717 East Industrial Boulevard Pueblo West, CO High Mountain District: Wayne Urbine (NORTH) TBA TBA (SOUTH) Pioneer Trails District: TBA Kevin O'Keefe C: Distribution Tips: Plan to arrive with enough vehicles and helpers to get all of your popcorn pick-up at one time. Call your site coordinator if any last minute changes are required for your distribution day. Please be ready to spend at least an hour at your district s distribution site to assist others as needed. Your site coordinator will contact you with details and to schedule your pick-up time. The pickup areas will have a lot of car traffic and other hazards. Please leave all young children at home to ensure safety for all. If your unit sells over $10K, the order will be delivered to a location of your choice!

12 INCREASE YOUR SALES INVOLVE YOUR VOLUNTEER LEADERS, SCOUTS AND PARENTS: Page 12 Sales Tips Ask parents to consider popcorn as an employee holiday gift or customer Thank you at their place of business. Make a corporate sale! Popcorn is a great gift for the holidays, friends, relatives, mailman, etc. Have the unit committee set a unit popcorn sales goal with special unit incentives such as: Youth achieving goal earns double commissions Top three sellers in unit earn special prizes Top seller in den/patrol awards Advertise popcorn sales in school, church and community publications. Photocopy or keep previous order forms so you can have Scouts call on past, satisfied customers. Be creative and watch your sales (and profits) rise. Be sure to go back to customers who purchased popcorn last year. Be sure to use social media, too; with the online purchase feature you can sell to anyone and the popcorn will be delivered straight to their home! Account Settlement Tips As your Scouts collect payment, checks should be payable to the local Pack or Troop. Paying your account in full by December 5, 2014 with only one check payable to Rocky Mountain Council, increases your commission! (5%)!

TAKE A CASE TO WORK/CORPORATE SALES Page 13 Take a Case To Work Parents, you can help your Scout by taking an order form to work, or take a whole case to work and display them. They ll sell!

13 TAKE A CASE TO WORK/CORPORATE SALES Page 13 Take a Case To Work Parents, you can help your Scout by taking an order form to work, or take a whole case to work and display them. They ll sell! Corporate Sales Get local businesses involved with Scouting through your committee leaders, Scouts and parents. Promote popcorn as a great corporate gift for customers and suppliers, or encourage businesses to keep some popcorn on-hand in the break room for employees and guests. Consider having a separate committee for corporate sales. Decisions are made between May and October for most corporations by the Human Resource Manager, Marketing Manager or Company Incentive Program Manager. Visit them as soon as possible. On-site visits with samples and Scouts in uniforms will increase sales. Have Scouts wear their full uniform to deliver product. Companies choose product first, organization second. Sell them on the product quality and 70% going back to Scouting. Although you might be aiming at the holiday gift-giving programs, companies have reward and incentive programs year around for safety awareness, good attendance, service anniversaries and business referrals. Focus on companies who give out a lot of holiday gifts to all of their customers: banks, insurance agents, car dealers, doctors, dentists, cable companies, etc.

14 ORDERING/SHIPPING INFORMATION Page 14 Order Deadline: Deadline for all orders is October 23rd. No Exceptions, the Master order needs to be placed and the truck needs to leave the distribution center to guarantee on-time delivery for all units. All orders are to be made by the Kernel online at Popcorn Pickup: After your order is placed, you will receive a reminder related to product pickup and confirmation of your location. Questions on pickup? Call your District Popcorn Kernel (see phone numbers on page 4) or the staff advisor. Please do not call the pickup location directly; they will not have the specific information. The locations are donating space to help us with distribution only. Important: All orders will be triple checked and signed off for accuracy. It is your responsibility to ensure your order is accurate. Damaged items must be reported to the Scout Service Center within 24 hours. ONLY FULL CASE ORDERS ARE POSSIBLE FOR SHOW N SELL. HOW MANY BOXES OR BAGS ARE IN A CASE? (1 case: Boxes or Bags) $50 Military Donation = 1:1 $30 Military Donation = 1:1 Chocolate Lover's Collection = 1:1 Sweet & Savory Collection = 1:1 Cheese Lover's Collection = 1:1 Chocolate Caramel Crunch=1:12 Caramel Corn with Nuts=1:12 18pk Kettle Corn=1:6 18pk Unbelievable Butter=1:6 18 Pack Butter Light =1:6 Bacon Ranch =1:12 Buffalo Cheddar = 1:12 Jalapeno Cheddar Cheese=1:12 White Cheddar Cheese=1:12 Caramel Corn=1:12 Popping Corn=1:12

15 Page NO PRIZE ELECTION FORM 5% COMMISSION INCREASE Our unit will NOT participate in the Youth s Prize Recognition Items and elect to receive the additional 5% commission as cash/monetary recognition. Unit Number Circle one: Pack Troop Team Crew Circle One: High Mountain District Pioneer Trails District Cuerno Verde District Please add the 5% to our total commission for electing not to take prizes. To recognize the youth, we would like to have Popcorn patches. Please this form to brandy.bailey@scouting.org by October 1, 2014 or send it via fax to , Attn: Brandy Bailey Unit Popcorn Chairman Signature Printed Name Date

16 Page 16 ORDER FORM $1000 Sale-A-Bration! Tailgate / Football Game Circe one: Pack Troop Team Crew Post Unit Number Qualifying Scout s Name Accompanying adult s name Extra Tickets Total tickets for $10.00 each Scout **Use a separate sheet of paper Total number of tickets ordered by unit. INCENTIVE RULES 1. Must have $1000 or more in retail and online sales on or before your units deadline date. 2. All sales must be made by the same Scout. 3. One ticket is for the Scout, the other is for a family member, relative or non-scout friend. 4. Tickets cannot be given to another Scout that did not earn the incentive. 5. Scouts can earn an additional ticket for each additional $500 in sales beyond the original $ Submit Tailgate/Football ticket order form to the Rocky Mountain Council service Center by October 23. Demand will be high! Turn in forms early! 1. Tailgate details will be distributed closer to game day. Starts at 12:30pm. Kickoff at 2:00pm.

17 Page 17 College Scholarship Enrollment Form Please submit this completed form to enroll or to report your 2014 sales. To enroll, you must sell at least $2,500 from January 1, 2014 to December 31, SALE INFORMATION Spring 2014 Face-to-Face (take Order) $ Spring 2014 Show & Sell $ Fall 2014 Take Order $ Fall 2014 Show & Sell $ 2014 online Sales (sell.trails-end.com) $ 2014 Total Sales$ SCOUT INFORMATION (to be completed by Scout) Scout s Full Name Street Address City State Zip Code Birth Date: / / Qualifying Year: / / Social Security Number (last four digits-for account pay out) XXX-XXX- Address (Account balance will be ed to you) Council Name: Rocky Mountain Council Council City & State: Pueblo CO COUNCIL APPROVAL (to be completed by Council) Council Popcorn Staff Advisor (print name) Brandy Bailey Council Popcorn Staff Advisor s Signature You must have your Council Popcorn Staff Advisor s signature before your form is submitted. HOW TO ENROLL OR REPORT SALES Please the following documents to scholarship@trails-end.com Trail s End does not accept faxes, zipped files, or files over 10MB. This for may be submitted by the Scout or Council.

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20 Page 20 XX SAMPLE SAMPLE ADDITIONAL PRIZES AVAILABLE RMC Scout Shop Gift Certificate Prize Level Gift Certificate Value $ $5.75 $ $11.25 $ $17.50 $ $22.50 $ $32.50 $ $42.50 $1, $50.00 $1, $75.00 $2, $ $2, $ $3, $175.00

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WELCOME TO THE. The approximate distribution of the revenue from the sale is divided as follows:

WELCOME TO THE. The approximate distribution of the revenue from the sale is divided as follows: WELCOME TO THE 2018 POPCORN SALE Thank you for participating in the popcorn sale. Building a strong annual program is essential to keeping your Scouts active and interested in the Scouting program. Funding