REQUEST FOR QUOTE: ATM SERVICES. Quote: # RFQ Released: June 5, 2018 Deadline for Quotes: Friday, June 22, 2018

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1 REQUEST FOR QUOTE: ATM SERVICES Quote: # RFQ Released: June 5, 2018 Deadline for Quotes: Friday, June 22, 2018 The Houston Livestock Show and Rodeo (the HLSR ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.4 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $450 million in youth and educational support to Texas students since it began in HLSR is backed by more than 34,000 volunteers serving on over 108 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 5 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive bids from invited parties for supplying ATM services during the 2019, 2020 and 2021 shows, including the World s Championship BBQ Contest ( WCBBQ ). Our event encompasses the entire NRG Park facility and this bid is for outdoor ATM locations, excluding those in the carnival area and not including those inside any permanent building on the NRG Park facilities. CONTRACTING PROCESS An ATM Services Agreement will be sent to the selected provider. TENTATIVE DATES (WCBBQ & SHOW) 2019 show are February 21 March 17, show are February 25 March 22, show are February 27 March 21, 2021 GENERAL DESCRIPTION Provide machines to sufficiently meet the needs of the anticipated attendance. ATM machines to be placed in mutually agreed upon locations. Provide cash and cash replenishment services on a regular basis. Provide 24-hour maintenance and monitoring of all transactions. Provide tenting (if needed) and ATM signage. Investigate & resolve all customer inquiries for ATM services on site in an expedient manner. Coordinate any temporary power and/or communication services with HLSR s designated providers. Install, operate and strike within the required timetable. Some locations may be open during both the WCBBQ and the show. TIMETABLE WCBBQ Installation Operation Strike o Monday, February 18, 2019 Wednesday, February 20, 2019 o Wednesday, February 20, 2019 Saturday, February 23, 2019 o Sunday, February 24 through 12 noon

3 SHOW Installation Operation Strike o Tuesday, February 19, 2019 Sunday, February 24, 2019 o Monday, February 25, 2019 Sunday, March 17, 2019 o Sunday, March 17, 2019 Tuesday, March 19, 2019 RFQ # ATM SERVICES Page 3 of 5 SUPERVISION & STAFFING On-site personnel who are competent to handle any need that should arise are required for the duration of the installation, operation and strike dates. HLSR will provide 24-hour roaming security; however, the ATM provider will be solely responsible for the security of the machines. FINANCIAL INFORMATION Provide accounting of the transaction totals and counts, separated by event and machine to HLSR. Your bid should provide surcharge amount and amount to be paid to HLSR per transaction. STATISTICAL INFORMATION 2018 SHOW WCBBQ o Machines: 18 placed o Transactions: per location (median = 120) o Cash: $ 95 average per transaction SHOW o Machines: 18 placed o Transactions: 20 1,481 per location (median = 679) o Cash: $ 105 average per transaction TIMELINE RFQ due back by: Friday, June 22, 2018 Job awarded by: Thursday, June 28, 2018 PRICING Pricing to include the amount of surcharge for each transaction and amount to be paid to HLSR per transaction.

4 Page 4 of 5 SUBMITTAL REQUIREMENTS Please return all pages via hardcopy, fax, or to: Houston Livestock Show and Rodeo Attn: Wade Hooker 3 NRG Park Houston, Texas fax hooker@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Title Printed Name Phone Company Name Date

5 Page 5 of 5 PRICE SHEET SERVICE FEES / PAYMENTS COSTS PER TRANSACTION Service Fee to End User $ Payback to HLSR $ Net to Provider $ Other $