LIVESTOCK BANNERS REQUEST FOR QUOTE: Quote: # RFQ Released: July 16, 2018 Deadline for Quotes: Monday, July 30, 2018 by 2:00 p.m.

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1 REQUEST FOR QUOTE: LIVESTOCK BANNERS Quote: # RFQ Released: July 16, 2018 Deadline for Quotes: Monday, July 30, 2018 by 2:00 p.m. The Houston Livestock Show and Rodeo (the HLSR ) promotes agriculture by hosting an annual, family-friendly experience that educates and entertains the public, supports Texas youth, showcases Western heritage and provides year round educational support within the community. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.6 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $430 million in youth and educational support to Texas students since it began in HLSR is backed by more than 33,000 volunteers serving on over 105 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, HLSR may require that product shipments are to be done via Federal Express or UPS, using the HLSR s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 8 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes for our Livestock Banners for the 2019 show. RENEWAL If agreed to by both parties, the original agreement, as amended from time to time, at the same terms, conditions, and pricing can be renewed for an additional two years. Each renewal would be a one (1) year increment. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described in this quote and as directed by HLSR staff. SPECIFICATIONS Pricing on current livestock banners that are a satin type material with foil stamping. Also, HLSR is looking for additional options to possibly replace our current livestock banners. These banners are seen in trade publications and buyer photos. Options could be, but not limited to, different materials, change in colors used, and an alternative for foil stamping. Our targeted budget for possible replacements is $8-$12 each. SUBMISION REQUIREMENTS 1. Product and pricing will be submitted on the Bid Sheet (see Appendix B ). A. You may submit up to three (3) different designs. B. One (1) option item per Bid Sheet, reproduce sheets as needed. C. A photo, sketch, or drawing of each item must be submitted. D. Sign & return all pages. 2. Product samples are not required for initial quotes. If product samples are submitted, each sample should have a business card or other identifying information attached and the item clearly marked. 3. An actual production sample of each item will be required of the selected provider. This production sample is to be made with all of the specifications listed in this document and

3 Page 3 of 8 any changes made during the review process. All samples will be used to compare against ordered products. 4. While costs are important, the design, quality, production accuracy and turnaround time are all important factors. SHIPPING / DELIVERY / PACKAGING 1. Shipping cost to be a separate line item 2. Items to be delivered to inside of NRG Center 2nd Floor Mail Room 3. All items must be delivered by November 1, 2018

4 Page 4 of 8 Return All Pages via hardcopy, fax, or to: Houston Livestock Show and Rodeo Attn: Wade Hooker 3 NRG Park Houston, Texas fax hooker@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Title Printed Name Phone Company Name Date

5 Page 5 of 8 APPENDIX A PRICE SHEET CURRENT BANNERS SATIN TYPE MATERIAL- GOLD FOIL STAMPING SIZE QUANTITY PRICE TOTAL 12 x $ $ Est Shipping $ $ Set Up Fee Packaging Fee Other: $ $ TOTAL COSTS (ALL INCLUSIVE) -

6 Page 6 of 8 OPTION #1 REPLACEMENT OF CURRENT BANNERS SIZE BANNER QUANTITY PRICE TOTAL 12 x $ $ Est Shipping $ $ Set Up Fee Packaging Fee Other: $ $ TOTAL COSTS - OPTION #2 REPLACEMENT OF CURRENT BANNERS SIZE QUANTITY PRICE TOTAL 12 x $ $ Est Shipping $ $ Set Up Fee Packaging Fee Other: $ $ TOTAL COSTS - OPTION #3 REPLACEMENT OF CURRENT BANNERS SIZE QUANTITY PRICE TOTAL 12 x $ $ Est Shipping $ $ Set Up Fee Packaging Fee Other: $ $ TOTAL COSTS -

7 Page 7 of 8 APPENDIX B BID SHEET Bidding Company Name: Product Size / Description: Photo or Graphic: Option Number (circle one): 1 2 3

8 Page 8 of 8 LOGO OPTIONS o These images are for bidding purposes only They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Division. o Final artwork will be given to selected Provider. o All logos are subject to change.