POLICE STAFF JOB DESCRIPTION

Transcription

1 POLICE STAFF JOB DESCRIPTION SECTION 1 JOB TITLE Procurement Category Manager REPORTS TO (POST TITLE) Head of Commercial Strategy & Procurement REF NO T042/17 DIVISION/DEPARTMENT Corporate Services / Procurement WORK LOCATION Dalmarnock GRADE Band I SECTION 2 JOB PURPOSE Responsible for managing one of the three major categories of spend in order to provide SPA/Police Scotland with efficient and effective provision of procurement services in line with overall organisational goals and relevant legislation and directives. The Category Manager will line-manage, and be supported by, a team of Procurement Specialists in order to fulfil their duties. ORGANISATION CHART

2 SECTION 3 ACCOUNTABILITIES AND MAIN RESPONSIBILITIES 1. Lead one of the primary categories of procurement (e.g. ICT, Estates, Corporate). 2. Responsible for managing the delivery of initiatives within a procurement category; including providing leadership, expertise and guidance to Procurement Specialists in accordance with Police Scotland s Commercial Excellence process: Developing the project plan and monitoring the progression of each initiative within the category. Providing quality assurance on documentation and taking reports through the publication process. Undertaking category & market analysis and facilitating the identification of additional opportunities. Supporting Procurement Specialists with the development of appropriate sourcing strategies that deliver value for money, are fit for purpose and enhance business effectiveness. Ensuring that procurement activities follow the appropriate internal & external governance process and meet the required regulations. Overseeing the tender process, providing support and guidance when required, to ensure that these meet legal and best practice standards. Review and confirm that the baseline and benefits have been calculated correctly. Shaping and approving the mobilisation plan and ensuring that contracts are effectively handed over once initiatives have been completed. 3. Lead a team of Procurement Specialist in the delivery of all relevant Procurement activities. 4. Provide procurement advice, guidance and support to managers and other officials across SPA/Police Scotland to ensure adherence to relevant UK and EU legislative requirements and regulations as well as to Scottish Government codes of practice, guidelines and industry best practice. 5. Identify and manage risks and issues associated with initiatives, contracts and spend within the category. 6. Undertake status reporting for the category and report status, risks and issues through to Commercial Excellence programme leadership. 7. Manage, motivate and develop the project and procurement team ensuring that resources within the team are adequately and efficiently utilised. 8. Responsible for managing the category team including recruitment, creation of PDCs (Personal Development Conversations) in line with best practice procedures and organisational guidance. 9. Accountable for all category deliverables within remit ensuring the management of complex interdependencies, ensuring that all programme and project outcomes and benefits are tracked, monitored and reported.

3 10. Establish and manage appropriate procurement contract management to support performance monitoring of key contracts within the category. Implement contract management strategies and techniques and provide contract management advice or training to others. 11. Regularly review contracts and spend within the category to ensure that these are delivering in-line with budget and performance expectations. 12. Provide advice and guidance to others on legislative frameworks relating specifically to procurement, e.g. legal boundaries (FOI, TUPE), EU public procurement, diversity and equal opportunities, corporate social responsibility, intellectual property rights). 13. Proactively renew and share knowledge of public sector procurement policy, commercial and legislative developments and facilitate the sharing of knowledge and continual improvement in procurement process, policy, procedures and systems to optimise the procurement team resources. 14. Contribute to the setting and monitoring of large to very large budgets, ensuring best value and effective utilisation of financial resources. 15. When necessary, represent the Head of Procurement at committee meetings and similar forums. 16. Represent SPA/Police Scotland at various Scottish Government National Category Forums and User Intelligence Groups. 17. Identify stakeholders and undertake regular communications to support delivery of category activities. 18. Undertake capability and skills assessment of Procurement Specialists and coordinate training activities. 19. Undertake any other duties commensurate with the grade as required and defined by the Head of Department. The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.

4 SECTION 4 LOCATION: Dalmarnock BAND: I ATTRIBUTES : ESSENTIAL : DESIRABLE : ATTAINMENTS Minimum of 5 years of category management experience in a large organisation. Procurement experience in a Policing and/or Emergency Services environment. Experience of using local EU and National Public procurement practices and procedures Category Management experience in ICT, Facilities Management Operation or Indirect Categories. Experience of managing multiple complex procurement projects. High level of Commercial Awareness & Knowledge EDUCATIONAL / OCCUPATIONAL CIPS Qualification or equivalent experience. Educated to Degree level (or equivalent) with moderate experience in a similar environment including management of staff OR Where no formal qualifications exist an extended period of proven Administrative and Supervisory experience in a similar environment.

5 PERSONAL QUALITIES Numerical skills Analytical skills (structured thought processes and ability to analyse data) Proficient in Microsoft Office tools especially Excel. Attention to detail. Able to work with limited direction. Focused on delivering results, following tasks through to completion. Strong interpersonal and communication skills. Proven influencing skills Ability to develop and maintain effective relationships with senior stakeholders and work across organisational boundaries. Logical thought process. Team management and leadership skills. Ability to handle ambiguity and changing priorities. Ability to provide training and mentoring to the wider procurement team. Use of PCS Tender and integrated sourcing tools. SPECIAL APTITUDES CIRCUMSTANCES A DRIVING LICENCE IS: Not required ANY SPECIAL REQUIREMENTS PERTINENT TO THE POST: No

6 ADDITIONAL INFORMATION The following managerial competencies will be used for the selection process: 1. Respect for Diversity 2. Effective Communication 3. Job Knowledge 4. Leadership 5. Personal Effectiveness 6. Problem Solving 7. Service Delivery 8. Team Working