NOTE TO PROSPECTIVE BIDDERS CONTRACT FOR HURRICANE ISAAC DAMAGE RENOVATION TO THE PONTCHARTRAIN CENTER. LH&J PROJECT No G

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1 NOTE TO PROSPECTIVE BIDDERS CONTRACT FOR HURRICANE ISAAC DAMAGE RENOVATION TO THE PONTCHARTRAIN CENTER LH&J PROJECT No G July 2, 2014 SEALED BIDS WILL BE RECEIVED BY THE CITY OF KENNER IN THE PURCHASING DEPARTMENT, 1801 WILLIAMS BLVD. BUILDING C, FOURTH FLOOR, KENNER, LOUISIANA UNTIL 9:45 A.M. ON TUESDAY, JULY 15, BIDS WILL NOT BE ACCEPTED AFTER THIS TIME. ALL INTERESTED PARTIES ARE INVITED TO ATTEND THE BID OPENING ON THE SAME DAY AT 10:00 A.M. IN THE PURCHASING CONFERENCE ROOM, 1801 WILLIAMS BOULEVARD, BUILDING C, 3 RD FLOOR, KENNER, LOUISIANA, AT WHICH TIME THEY WILL BE PUBLICLY READ. All Bidders, Please note the following: ADDENDUM NO. 1 GENERAL INFORMATION Item No. 1 PRE-BID SIGN-IN SHEET Attached is the Sign-In Sheet from the non-mandatory Pre-Bid Meeting held on June 26, 2014 at 10:00 am CST. Item No. 2 MEETING MINUTES Attached is the meeting minutes from the non-mandatory Pre-Bid Meeting held on June 26, 2014 at 10:00 am CST. Item No. 3 PERMITTING FEE Contractor shall include the permitting fee which is based on the final bidding price. Contractor can contact the City of Kenner Inspection & Code Enforcement, 1801 Williams Boulevard, Building B, Room 102, Kenner, LA 70062, to obtain permit fee. Item No. 4 QUESTIONS QUESTIONS Contractors are to submit any questions related to the bid documents, in writing, to Logan M. Harrell at lharrell@lhjunius.com or to Stephen R. Braquet at sbraquet@lhjunius.com. Contractor to submit any questions by 12:00 pm CST on July 9, Item No. 5 PORTABLE BASKETBALL COURTS Project No G Page AD1-1 of AD1-2 Addendum No. 1

2 Q. Who is responsible for stripping and purchasing the portable basketball courts? A. The portable basketball court flooring manufacturer shall be responsible for stripping and applying selected graphics, as approved by Architect, to the portable basketball courts. The contractor shall be responsible for purchasing the portable basketball courts. END OF ADDENDUM NO. 1 Project No G Page AD1-2 of AD1-2 Addendum No. 1

3 Linfield, Hunter & Junius, Inc. Professional Engineers, Architects, and Surveyors Meeting Minutes MEETING DATE Thursday, June 26, 2014 at 10:00 am SUBJECT Pre-Bid PROJECT NAME Hurricane Isaac Damage Renovations to the Pontchartrain Center MINUTES DATE ISSUED 06/26/2014 PROJECT NUMBER G MINUTES BY Logan M Harrell ATTENDEES, COMPANY (See attached Sign-In Sheet) MEETING MINUTES Pre-Bid Meeting Start Time: 10:00 am The Pre-Bid meeting started in the Pontchartrain Center Lobby and was followed by a building walk through to discuss the complete scope of work. Linfield, Hunter & Junius, Inc. (LH&J) introduced the design team and owner s representative. For this project proper coordination with the architect, owner, and user group will be critical. All work will need to be performed in accordance with the owner s and user group s requirements. Stephen Braquet will act as the Project Manager. Logan Harrell will act as the Project Architect. Zab Meyers will act as the User Group s Representative. LH&J outlined the scope of work to be provided in the contract as outlined in the base bid. The project schedule is 150 days from Notice to Proceed. This includes all work associated with renovation and work in Halls A, B, and C along with their entrances from the lobby, and other various locations in the Pontchartrain Center due to Hurricane Isaac water and wind infiltration. Liquidated damages are $ per day; additional sets of plans and specifications can be purchased from LH&J for a $ deposit. Bid opening is scheduled for and will remain on July 15 th at 10:00 am in the Purchasing Conference Room at the City of Kenner Purchasing Department. Contractor to submit questions, RFI s, clarifications or prior approvals to the architect by 12:00 pm on July 11 th to be included in the last addendum. Contractors are to submit all questions in writing to the architect to be included in any future addenda s, i.e. , fax, U.S. mail, etc. The project budget is an estimated $600,000. Contractors are to submit all prior approvals to the architect to be included in any future addenda s (no substitution will be allowed once the project is bid). Contractor to perform all work in strict accordance with the Pontchartrain Center s security standards. This includes all employees associated with the contractor and sub-contractors. Prior to construction the successful contractor is to schedule a meeting with the User Group s (SMG) of the Pontchartrain Center to review the event schedules in advance (2 weeks). Linfield, Hunter & Junius, Inc th Street, Suite 200, Metairie, LA TELEPHONE: FAX:

Linfield, Hunter & Junius, Inc. Professional Engineers, Architects, and Surveyors It is critical that the contractor coordinates with SMG on their event schedule.

4 Linfield, Hunter & Junius, Inc. Professional Engineers, Architects, and Surveyors It is critical that the contractor coordinates with SMG on their event schedule. All work is required to meet the current code requirements as indicated in the construction documents. Contractor is responsible to coordinate with the roofing contractor of a separate contract for the roofing project, for the installation of the mechanical ductwork extensions to ensure a high quality installation. The warranties provided in conjunction with the requirements must have the legal jurisdiction in Jefferson Parish, State of Louisiana. Contractor to provide a full time superintendent on site for the duration of construction. Contractor to be licensed in the State of Louisiana, and must be in good standing with the State of Louisiana. Owner requires a high quality project from the fasteners to the overall renovation process. Contractor to acknowledge all addenda on the Louisiana Public Bid Form. Prior to construction the contractor, owner, and architect are to locate a staging area. The building s original drawings are available for scheduled review at the office of LH&J. However, these drawings cannot be relied upon as confirmed As-Built drawings. The building walk through followed the meeting. Meeting & Walk Through Adjourned: 12:00 pm END OF MINUTES This accurately reflects the discussions which took place at the meeting. Unless alterations are requested in writing within seven days from the date of these minutes by anyone in attendance, the information contained herein can be relied upon as a basis for the work on the project to proceed. Linfield, Hunter & Junius, Inc th Street, Suite 200, Metairie, LA TELEPHONE: FAX:

Both envelopes must have the following information in the lower left hand corner:

Both envelopes must have the following information in the lower left hand corner: SECTION 001116 INVITATION TO BID The City of Morgantown is requesting a bid for masonry restoration for the City Hall Building in Morgantown, WV. The Project is for building envelope rehabilitation including