MAIN PURPOSE OF THE JOB:

Transcription

1 POSITION TITLE: Chief Financial Officer DEPARTMENT: Finance and Administration MAIN PURPOSE OF THE JOB: Manages, directs and coordinates the operations of the Finance and Administration Department to ensure effective financial management and corporate governance in adherence to relevant legislation and international accounting standards. Ensures minimized risks and an effective financial control environment. KEY PERFORMANCE AREAS: 1. Effective financial control, governance and informative financial management reporting. 2. Efficient procurement policies and strategy to ensure maximum return for the organisation. KEY RELATIONSHIPS: Accountable to: Managing Director Accountable for: Financial Accountant, Human Resources Coordinator, Risk and Compliance Coordinator No of Staff: 5 Liaises with: Internally: EXCO, Finance team, HR team, Risk and Compliance Coordinator Externally: Board, Banks, BURS, Government Diamond Office, DTCB, Ministries (Finance, MMEWR) and Auditors. KEY RESPONSIBILITIES 1. Strategy As a member of EXCO, contributes to the development of ODC s corporate strategy and business plans. Develops and implements the Financial strategy aligned to ODC s overall corporate objectives Develops and executes capital-raising / fund strategies Advises on all financial, risk, administration operational matters Oversees the delivery of strategic and operation project

2 2. Financial Management Provides leadership in the development of financial policies and procedures to ensure compliance to regulatory requirements, corporate governance and international financial reporting standards. Develops and implements financial management and accounting systems and procedures to ensure accurate recording of all financial transactions. Responsible for the timely maintenance and preparation of ODC s monthly, quarterly and annual financial statements. Reports the financial status of ODC by reporting results, analyzing variances and developing forecasts. Drives the budgeting and forecasting process for ODC and monitors the budget for financial prudence throughout the organisation. Develops and monitors policies and procedures within generally accepted accounting principles and corporate guidelines to ensure sufficient cash flow, reduced operating costs, and increased revenues. Oversees the investment of excess funds and manages associated risks Forecasts capital/cash needs. Ensures availability of ODC funds to facilitate payments and financing of diamonds. Finalizes the accounting value of sales once diamonds are sold. Responsible for invoicing of sales and collection of payment. Ensures the effective management of fixed assets and optimum utilization of available resources. 3. Procurement Oversees the establishment and adherence to procurement policies and procedures. Responsible for the implementation of supplier registration processes, tendering processes, and ensures compliance with tender procedures. Ensures that all procurement is within budget. Responsible for the payment and financing of diamond stock. 4. Stakeholder Relationship Management Liaises with the internal Sales team in terms of Customer Registration to ensure that the registration processes are being followed. Attends to customer registration problems and in liaison with the Sales Manager makes recommendations for registration or not. Escalates registration problems to the Board Compliance Committee as needed Liaises with the Government Diamond Office on any problems with respect to Licensing of Customers or export of Diamonds Liaises with BURS on tax matters Liaises with the Banks on financing matters

3 5. Staff Management Determines staffing and competency requirements for the Finance Department. Approves recruitment for vacant positions, participates in the selection process of and makes the final decision on the selection of direct subordinates. Develops and implements succession plans for the department, making sure that appropriate strategies are in place, and that appropriate training is provided. Deploys staff within the department, agrees performance contracts with individual job holders, and assesses performance against agreed standards and targets Monitors staff behaviour and enforces implementation of ODC disciplinary code, including taking appropriate disciplinary action in line with laid down procedures. AUTHORITIES Financial: Financial management at ODC including setting strategies for investments, taxes and any financial direction to be taken by the organisation. Assets: People: Custodian of all ODCFixed Assets (Asset Register) and Cash. Ensures payments and financing of Diamonds. Ability to approve purchase of assets up to P250, 000. Implements the strategic direction on human resources policies and strategies in the organisation Ensure appropriate staff development within budget Chairs disciplinary hearings and may recommend dismissal of staff POSITION REQUIREMENTS Education: Relevant Financial / Accounting Degree plus a professional accounting qualification such as CIMA/ACCA. Experience: 10 years post professional accounting qualification experience including substantive experience operating at a senior level in financial management. A strong background in the Mining Industry is essential and experience in managing multifunctional departments/divisions including finance, human resources and procurement is essential.

4 TECHNICAL SKILLS Technical know-how: A strong working knowledge in the development, implementation and monitoring of financial strategy and a strong background in management of multi-functional departments including finance, compliance & risk management, procurement and human resources. Industry knowledge: Knowledge of the local and international diamond industry. Technical Awareness: Solid knowledge and understanding of information and communications technologies and ability to use such technology efficiently. COMPETENCIES 1. Strategy: Proven ability to plan and organise work, requiring in-depth understanding of strategic planning and direction and an ability to integrate the work of ODC. 2. Risk Management: Identifies, investigates, analyses and measures risks to a product/programme/ processes early and develops strategies to manage/mitigate it. 3. Leadership and Management: Demonstrates knowledge of leadership and management principles involved in strategic thinking, resource allocation, and coordination of people and resources and the ability to motivate develop, and direct people as they work. 4. Analytical Skills: Proven conceptual, evaluative and analytical skills ability to identify issues, formulate options and make conclusive recommendations. 5. Results Oriented: Sets out goals and priorities that maximise the use of available resources to consistently deliver results against expectations. 6. Critical Thinking: Using logic and reasoning to identify strengths and weaknesses of alternative strategies and approaches. 7. Judgment and Decision Making: Considers the relative costs and benefits of potential actions to effect the most appropriate outcomes. 8. Systems Evaluation: Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system (CCTV and Alarm Systems). 9. Business Acumen: A strong background in business development and management and how business decisions can affect the organisation. 10. Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved. 11. Project Management: Plans, negotiates, implements, assesses and evaluates the delivery of specific projects. Manages people and financial resources effectively. 12. Resilience: Deals and handles pressure effectively. Maintains focus while remaining optimistic and persistent, even under adversity.

5 13. Verbal Communication: Excellent communication skills and an ability to communicate with people from diverse cultural, educational and professional backgrounds, for persuasive and informative purposes. 14. Written Communication: Ability to research, analyse and interpret complex information and produce clear verbal and written reports. 15. Negotiation & Advocacy: Persuades others for the support of a cause or proposal. 16. Client Focus: Desires to help and meet the needs of clients. Seeks to build trust with clients and readily readjusts priorities to respond to pressing and changing client demands. 17. Relationship Management: Effectively interacts with others in order to produce meaningful outcomes. 18. Change Management: Creating new and innovative approaches to improving effectiveness. Recognizes, develops new ideas and opportunities. 19. Team work: Collaboratively works together with others so as to achieve a common purpose as opposed to working separately and competitively. This also involves building trust and respect among team members and supporting and encouraging team members. This profile is important for clarifying positions within ODC. It lists key requirements and main functions of the job. The list is not exhaustive and a job holder may be asked or required to perform any other task at equivalent or below the level as directed by the supervisor.