Operations Division First Nations Relations

Transcription

1 Heritage Conservation Program Assistant - BC Oil & Gas Commission, Fort St John Grid 15 - $50, $57,625.51* * Posted salary includes a JFMM Allowance of 10% & a Location Allowance of 3% Operations Division First Nations Relations The position of Heritage Conservation Program Assistant (HCPA) provides technical support for the archaeological component of oil and gas applications and operations within the archaeology unit of the Commission. The archaeology unit consists of the Heritage Conservation Program Manager (manager) and the Cultural Heritage Resource Officer (resource officer) and the HCPA. Qualifications Consideration will be given to those with: Bachelor s Degree in Archaeology, Environmental Studies or related degree or an equivalent combination of education, experience and/or training. Preference will be given to qualified applicants who demonstrate experience: Archaeology/Anthropology, or Natural Resource Sciences Technical experience related to archaeology reporting and field work, resource management, and oil and gas activities Interpreting legislation, regulations and policy and ensuring compliance Working with maps, plans and/or legal descriptions Land Use Planning. In submitting a resume and cover letter, you confirm you have reviewed the following job description for a complete list of duties and qualifications. We encourage all applicants to apply, even if they do not currently meet the qualifications as an employee development plan may be established for lesser qualified applicants to progress to the full working level. Classification and salary will be based on level of education, experience and training requirements. An eligibility list may be established. Occasional overtime work may be required. Please ensure you quote your full name and competition number on the subject line of your in the format "First Name Last Name Competition No" for example; Peter Richards Competition No Please note applicants will only be contacted if they are selected to proceed further in the process. For additional information regarding this position, please contact Recruitment at (250) You are also encouraged to view the Commission Website. Competition: Closing Date: October 7, 2013 Apply to: Oil and Gas Commission, 6534 Airport Road Fort St John BC V1J 4M6 FAX: (250) ogc.recruitment@bcogc.ca For More Information: Recruitment Airport Road Fort St John BC V1J 4M6 T F

2 OIL AND GAS COMMISSION POSITION DESCRIPTION POSITION TITLE Heritage Conservation Program Assistant POSITION #: DIVISION/UNIT: Operations/First Nations Relations LOCATION: Fort St. John SUPERVISOR S TITLE: SUPERVISOR S CLASSIFICATION: APPROVED CLASSIFICATION: ENTERED BY: Heritage Conservation Program Manager POSITION #: Grid 27 LOCATION: Fort St. John 15 CLASS CODE: Teresa Gyorkos PHONE NUMBER: PROGRAM The BC Oil and Gas Commission (Commission) is an independent, single-window regulatory agency with responsibilities for regulating oil and gas operations in British Columbia, including exploration, development, pipeline transportation and reclamation. The Commission s core roles include reviewing and assessing applications for industry activity, consulting with First Nations, ensuring industry complies with provincial legislation and cooperating with partner agencies. The public interest is protected through the objectives of ensuring public safety, protecting the environment, conserving petroleum resources and ensuring equitable participation in production. PURPOSE OF POSITION The position of Heritage Conservation Program Assistant (HCPA) provides technical support for the archaeological component of oil and gas applications and operations within the archaeology unit of the Commission. The archaeology unit consists of the Heritage Conservation Program Manager (manager) and the Cultural Heritage Resource Officer (resource officer) and the HCPA. The processes within the archaeology unit are guided by the Heritage Conservation Act (HCA) (RSBS 1996 Chap 187) and the Oil and Gas Activities Act (OGAA). Specific agreements and documents that support this legislation are the Protocol Agreement between the Commission and the Archaeology Branch of the Ministry of Forests, Lands and Natural Resource Operations (FLNRO), the Commission s Archaeology Guidelines, the Archaeology Audit Program Procedure Manual and a specified enactment for the HCA (section 12). NATURE OF WORK AND POSITION LINKS The functions of the archaeology unit ensure oil and gas clients and archaeologists working in the oil and gas industry are in compliance with and support the Heritage Conservation Act (HCA) (RSBS 1996 Chap 187) and the Oil and Gas Activities Act (OGAA). Reporting to the Heritage Conservation Program Manager (manager), the HCPA supports the program by reviewing and processing all required documents, including technical reports, as they MAILING Avenue Fort St John BC V1J 6M7 T F

3 apply to the archaeological component of oil and gas applications and operations for all of British Columbia. The position is responsible for sharing information with Commission staff and providing advice and direction to clients, agents and stakeholders regarding application and submission processes. The HCPA also provides information and tracks report submission to the Ministry of Forests, Lands and Natural Resource Operations. This position provides information, coordinates schedules, and attends oil and gas client audits as part of the performance-based review process for archaeology at the Commission. SPECIFIC ACCOUNTABILITIES / DELIVERABLES Oil and Gas Application Activities Commission Guidelines for Archaeology and OGAA Directs all incoming archaeological documents to the appropriate area for the required review Reviews archaeological paperwork component of well and pipeline applications and inputs into IRIS/Kermit Identifies application specific deficiencies as they relate to the Archaeological Assessment Information Form (AAIF) and informs clients and agents (applicants) and archaeologists of changes required to comply with relevant permits, guidelines and Commission policy. Requests any additional data/information from clients and agents (applicants) and archaeologists (such as archaeology impact assessment (AIA) reports) that may be required for the review of application documents Translates recommendations from archaeologists for archaeology site management into appropriate conditions for approval of oil and gas permits Ensures oil and gas clients have met the reporting aspects of the terms and conditions specified in permits and guidelines Provide assistance to other Commission staff for application processes and compliance and enforcement issues. Monitors weekly work ledgers within IRIS database Archaeology Audit Program: Archaeology Audit Program Procedure Manual Requests audit sample from Commission s operational Analysis and Audit unit, based on parameters set out by the program manager Creates all supporting blank recording tables based on established parameters Schedules all audit appointments for document and field audits directly with clients, agents and construction supervisors and records all communications with auditee contacts into spread sheet Researches and prepares deficiency reports for audited clients indicating all outstanding permit and guideline requirements in preparation for their audit Arranges auditor s visits to Fort Nelson or other out-of-town locations (bookings of truck, cell phone, SPOT, hotels, meeting places on site, etc.) Compiles and organizes audit packages for document audits, which includes all questionnaire modules, all relevant AIA reports, AAIFs, commission file and any advance submissions provided by the auditee. Compiles and organizes audit packages for field audits (similar to document audit), but also obtains maps with project locations, all archaeology site locations related to the audited Page 2 of 6

4 project, access route, construction plan maps, site inventory forms, reports and auditee names with confirmed means of contact during travel. If required, arranges with the auditee for helicopter access for auditor to remote locations Supports manager and resource officer (auditors) during document and field audits by recording proceedings, organizing required paperwork into individual files and transcribing all recordings into appropriate tables and data bases. If HCPA cannot attend field or office audit, arrange for other commission staff member to be present and coordinates commission employees schedules Engages First Nations, provides information packages for audit and invites participation in all field audits Heritage Conservation Act (HCA) Section 14 (Protocol Agreement with the Archaeology Branch) Examines archaeologist s information from forms and reports and compares oil and gas application with Heritage Conservation Act section 14 permit conditions to ensure permits are valid for date, the area of development and the developer/oil and gas client Organizes and tracks permit applications and permits issued under section 14 of the Heritage Conservation Act Requests missing information from archaeologists such as client certifications and project notifications that, without submission, constitutes a breach of permit conditions Submits reconciliation reports of section 14 permit holders submissions and deficiencies to manager and resource officer; these reports are required for review of final reports by manager and resource officer Proposes required data keeping system upgrades to accommodate changing needs of the archaeology unit. Included capabilities are manipulation and redesign suggestions for the Access archaeology data base, improved electronic submission processes for clients and archaeologists, and other process improvements that would facilitate efficiency to the unit s day-to-day information flow Section 12 (specified enactment under OGAA) Creates appropriate permit application documents for section 12 applicants and distributes to the First Nation Liaison Officers for delivery to First Nations communities Distributes final application and permit documents for permits issued under section 12 of the Heritage Conservation Act. Reporting Out: Provide quarterly and annual statistics of archaeology department to the Director of First Nations Relations group. Statistics are gathered through the archaeology internal database and spreadsheets and includes non-compliance reports, section 12 applications, section 14 applications and reports, reviews for all applications (IRIS/Kermit), AIA reviews and data entry, education events, field visits and field inspections. Prepares requests and in some instances, business cases for IT department for reporting out of IRIS and Kermit programs relating to all archaeology business Confidentiality: Compiles confidential and relevant material for enforcement investigations as it pertains to breaches in legislation (HCA or OGAA) Page 3 of 6

5 May be compelled to provide evidence or relate chain of events as it relates their involvement in a file for which a non-compliance has been found. This may include written and/or verbal statements to Manager of Enforcement and possibly as a legal witness (court) Keeps confidential records and proceedings of oil and gas client audits Keeps confidential breaches of HCA by oil and gas clients or archaeologists Other duties as required: Meeting minutes of the First Nations Relations (FNR) group of the Operations Division (monthly safety/staff meetings) Scheduling and responsible for action item follow-ups Assistance as required for Director of FNR Maintenance of all filing systems, digital and paper, for the archaeology department, which includes section 14 permits, section 12 permits, AIAs, non-compliance files, archaeology audit files and Archaeology Branch section 14 reports. DIRECT SUPERVISION (i.e., responsibility for signing the employee appraisal form) Role # of Regular # of Auxiliary Directly supervises staff 0 0 Supervises staff through subordinate supervisors 0 0 PROJECT /TEAM LEADERSHIP OR TRAINING Role # of # of Role Supervises students or volunteers 0 Provides formal training to other staff 0 Lead project teams 0 Assigns, monitors & examines the work of staff 0 FINANCIAL RESPONSIBILITY WORKING CONDITIONS/SPECIAL REQUIREMENTS/TOOLS & EQUIPMENT Required to accompany Program Manager or Heritage Resource Officer in field on inspections for note taking, navigation assistance, etc. Required to have all tickets up to date (H2S Alive, WHIMIS, SPOT, First Aid, bear Aware, ATV Training, Commission driver training) Able to operate Commission vehicles, including trucks ATVs and snow machines Must be able to perform on the ground navigation (relate maps to ground location) Must be able to operate a GPS unit and use a compass Willingness to travel and spend time away from home, especially during the field audit season Willingness to work overtime to meet program requirements PREPARED BY NAME: Teresa Gyorkos EMPLOYEE SIGN OFF NAME: DATE: DATE: March 8 th, 2012 Page 4 of 6

6 EXCLUDED MANAGER AUTHORIZATION I confirm that: 1. The accountabilities / deliverables were assigned to this position effective: 2. The information in this position description reflects the actual work performed. 3. A copy has / will be provided to the incumbent(s). NAME: Tom Ouellette SIGNATURE: Signed copy on file. DATE: March 8 th, 2012 ORGANIZATION CHART Commissioner Chief Operating Officer Deputy Commissioner, Permitting & Authorizations Executive Director Heritage Conservation Program Manager Heritage Conversation Program Assistant (Topic Position) SELECTION CRITERIA Education: Bachelor s Degree in Archaeology, Environmental Studies or related degree or an equivalent combination of education, experience and/or training. Related Experience Includes: Archaeology/Anthropology, or Natural Resource Sciences Experience: Technical experience related to archaeology reporting and field work, resource management, and oil and gas activities Interpreting legislation, regulations and policy and ensuring compliance Working with maps, plans and/or legal descriptions Land Use Planning. Knowledge of: Knowledge of Archaeology and Heritage Conservation Act Heritage Resource Management practices in British Columbia Working knowledge of maps, including navigation Working knowledge of OGAA, regulations and policies Working knowledge of various computer software applications, spreadsheet and database management including Excel and Access Skills And Abilities: Ability to interpret applicable legislation and understand how it applies to associated policy Page 5 of 6

7 and regulations. Proficient with multiple aspects, including, data storage and GIS based applications such as imap and RAAD (remote access to archaeological data) and the aptitude to learn additional computer skills and produce technical correspondence Integrate data and perform data analysis Excellent written and verbal communications skills Ability to review and interpret technical reports and application forms KEY COMPETENCIES Adaptability - Willingness and ability to effectively work in and adapt to change Initiative - Takes the initiative to identify new challenges or opportunities Personal Development - Takes responsibility for personal development Professionalism - Promotes a positive image of the organization by taking personal responsibility for one's role and acts consistent with OGC values Communication - Ability to clearly convey and receive messages Teamwork - Working cooperatively and productively with others to achieve results Contributes to a Positive Work Environment - Behaves in a manner that supports the organization and colleagues Service Orientation - Takes personal responsibility for addressing client questions and concerns Process Improvement - Proactively identifies process improvements and takes the appropriate steps to implement them Focus on Priorities - Is able to identify priority activities and remains focused on the highest priorities Detail Oriented - Sets and attains high standards for quality and accuracy in work Problem Solving - Uses critical thinking skills to solve problems and achieve effective solutions Page 6 of 6