Administration Worker Cork city.

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Griselda Stone
6 years ago
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1 Title of Post Administration Worker Cork city. Location Employment Type Meade Street, Cork City. Full Time (37hrs) and Specific Purpose contract to cover maternity leave (estimated to run until end of September 2018). Salary 23,187-35,919 Contact Person Suzanne Tompkin on To apply, application form to Closing Date 5pm Wednesday 14 th Interview Date Thursday 22 nd Application Procedure Applicants should complete the Application Form and it to the contact person listed above before the closing date. Shortlisting will apply Candidates who are moved to the 2 nd stage of our Recruitment process are required to complete a medical questionnaire. References will be taken up at this stage. Note to Applicants Persons who have availed of the 2010 Voluntary Early Retirement, 2010 Voluntary Redundancy or the previous Incentivised Scheme for Early Retirement from the Department of Health are not eligible for employment in a body wholly or mainly funded from public moneys. Where Voluntary Redundancy was availed of this prohibition will last for a period of 7 years. These prohibitions also apply in relation to a Contract for Service with Barnardos. Applicants should confirm what terms are applicable to them in their own circumstances.

2 Barnardos Vetting Service Information Note What is Barnardos? Barnardos supports children whose well-being is under threat, by working with them, their families and communities and by campaigning for the rights of children. Barnardos was established in Ireland in 1962 and is Ireland s leading children s charity. What is the Barnardos Vetting Service? Barnardos Vetting Service assists in the processing of Garda Vetting applications for a number of organisations who are not directly registered with the National Vetting Bureau. What does the service do? Garda Vetting involves the Gardaí checking a person s information to establish whether they have convictions. Our Vetting service provides access to Garda Vetting for relevant organisations by processing forms and acting as Authorised Signatory. All applications and information received are treated confidentially and information is held securely. Where we work? Our office is based in Cork City in Meade Street.The service is part of the Human Resources Department who are based in the Barnardos National Office, Dublin 8. Who do we work with? Staff in this service work with colleagues in HR, the National Vetting Bureau and with all the organisations who are registered with Barnardos. Who are we? The team comprises of a Service Administrator who manages the office, administers Garda vetting requests and delivers training to organisations availing of the service. Currently three other administration workers handle phone and written queries and process requests for Garda vetting. Where can I find out more? All documentation received by Barnardos in relation to job applications will be processed in accordance with the Data Protection Acts, 1988 and The information will only be used by Barnardos in the processing of job applications and for ongoing administrative purposes with job candidates. To make a request under the Data Protection Acts, please submit a request in writing to: Data Protection Executive, Barnardos National Office, Christchurch Square, Dublin 8 or dataprotection@barnardos.ie

3 Administration Worker Job Description Post: Location: Responsible to: Works with: Administration Worker Barnardos Vetting Service, Cork Barnardos Vetting Service Administrator HR Department and external agencies registered for vetting Job Purpose To provide an efficient and flexible administrative support service to the Vetting service in an integrated way with the wider organisation. Core Job Requirements To respond in an efficient friendly and appropriate manner to all communications with the office i.e. post, , telephone and fax and in person. To provide administrative support to the service utilising relevant IT packages, ensuring documents are presented and formatted to a high standard. To maintain an up to date and effective filing system. To maintain an efficient, accurate and up to date financial, Human Resource and stock/ inventory recording system as appropriate. To gather information statistics and prepare reports as required, including administration of databases as appropriate to the role. To supervise students and volunteers where necessary and to ensure they are aware of all Barnardos policies and compile placement reports as appropriate. To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of your designated person in a timely manner, in keeping with the Barnardos Child Protection policy. Requirements specific to the post To maintain the highest level of confidentiality with regard to information received from/submitted to the National Vetting Bureau. To liaise with the Human Resources Department as appropriate. To provide administrative support to the Barnardos Vetting Service Administrator.

4 Requirements of all Barnardos staff Commitment to the purpose of Barnardos and to work within the values, policies and procedures of the organisation and in the context of current legislation and regulations. To participate in regular supervision with your line manager. To actively participate in team and staff meetings and service reviews/ evaluations and to contribute to the development of policy and practice with your area of work and within Barnardos as a whole. To report any area of concern to your line manager in a timely manner. To show reasonable flexibility in relation to hours of attendance 1 to meet the needs of the work. Work during unsocial hours may be required. Have a flexible approach to the work in response to organisational change, development and review of best practice. Participate in and engage with a performance management programme. Identify training needs with your line manager and participate in training opportunities appropriate to the role. To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or local Health and Safety Officer. To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of a Barnardos Designated Person in a timely manner, in keeping with the Barnardos Child Protection Policies. To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate. To undertake other duties as may be requested by the line manager from time to time. To undertake your work in a manner that is friendly, flexible and informal.

5 Administration Worker Person Specification Personal attributes Good communications and interpersonal skills. Awareness of confidentiality and the ability to deal with sensitive queries. Teamwork required and the ability to work in collaboration with others. Ability to work on own initiative and to consult where appropriate. Ability to prioritise competing demand. Flexibility and adaptability in terms of tasks and time is essential for this post. Excellent organisational skills. Experience Minimum of two year s directly relevant administration experience essential. Qualifications Junior Cert or equivalent minimum level of education. A working ability in IT Systems, word processing and finance skills are essential.

Christchurch Square, Dublin 8 with a requirement to travel nationally. Employment Type

Title of Position Training Officer Location Christchurch Square, Dublin 8 with a requirement to travel nationally. Employment Type FullTime (37 hrs) and Fixed Term contract to April 2016. Salary 36,188-48,496