saultschools.org/time

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1 Employee Timesheets Instruction Manual Secretaries Logging into Employee Timesheets..Page 1 Recording Regular Hours....Page 2 Recording Leave Time Hours......Page 4 Recording Overtime Hours....Page 6 Submitting Time Sheet Page 6 1. To access Employee Timesheet Database, open your Internet Browser and go to the following link: saultschools.org/time Login instructions for your User I.D and Password are located under the Login area. DO NOT SHARE YOUR LOGIN INFORMATION WITH ANYONE ELSE. If you need assistance with your employee number or other information, call or e mail the business office. (906) or sapsbo@eupschools.org Page 1

and out, See page 4 for recording Leave Time ), Click on My Timesheets at the top left hand

2 Recording Regular Hours: 1. To Clock In and Out your actual hours worked, (Note: Leave Time does not need to be logged in and out, See page 4 for recording Leave Time ), Click on My Timesheets at the top left hand corner of the first screen that appears. 2. Once you re on this page, Select Active Pay Period and wait for the page to refresh, then click the Add Button. Page 2

3. To begin to record hours, you will have to fill in the following fields on the next page that appears: Clock in: Date & Time Arrived Clock Out: Date & Time of Start of Lunch Break Skip Job Class,

To record the rest of your hours for the day, you will have to follow the preceding 3 steps (only altering as shown below): Clock in: Date & Time Return to Work/End of Lunch Clock Out: Date & Time of

3 3. To begin to record hours, you will have to fill in the following fields on the next page that appears: Clock in: Date & Time Arrived Clock Out: Date & Time of Start of Lunch Break Skip Job Class, Charging and Active Department fields (these do not need to be filled in) 4. When you are finished, click Save. 5. To record the rest of your hours for the day, you will have to follow the preceding 3 steps (only altering as shown below): Clock in: Date & Time Return to Work/End of Lunch Clock Out: Date & Time of Work Departure Skip Job Class, Charging and Active Department (these do not need to be filled in) 6. When you are finished, click Save. The procedures in the previous six steps will have to be completed each time you start and end your work day including your scheduled lunch times. (NOTE: Entering your hours daily will reduce the time it takes to input the data because the date will not have to be changed) Page 3

4 Recording Leave Time: 1. Leave Time could be any one of the following: NOTE: Holiday and Snow Day have been added to the activities under Other Time. Snow Days: Hours actually worked should be clocked in and out as you normally do. If you do not work on a snow day or you leave early, those additional hours should be entered in this section to make your total hours add up to 8 or your regular scheduled hours. 2. To enter Leave Time, click on My Timesheets at the top left hand corner of the first screen that appears. Page 4

5 3. Once on this page, scroll down to the Other Time section. 4. Enter your Paid Leave Hours into the correct activity and date 5. Click on the Save Timesheet. Page 5

At the bottom of the page, the Leave Bank Totals are accurate. Recording Overtime Hours: Overtime Hours will be entered by using the Time Clock function.

6 For example, if you physically worked 6 hours and took 2 hours for family illness, the hours worked would be entered using the clock in/out screen. The other 2 hours should be recorded to Family Illness under the Other Time section as shown above. Your total hours should total At the bottom of the page, the Leave Bank Totals are accurate. Recording Overtime Hours: Overtime Hours will be entered by using the Time Clock function. Overtime will be calculated by the system based on Federal and State Laws. (You do not need to enter these hours separately) Submitting Time Sheet: 1. Once your hours are entered for the two week period, click Save and Submit under the Totals section. Page 6

2. Review your hours to make sure they are correct,

Your actual hours worked can be edited by clicking

They can also be added by clicking the add button.

7 2. Review your hours to make sure they are correct, if they are not correct, select Edit. 3. Your actual hours worked can be edited by clicking the Edit Button next to your clock in/out activities. They can also be added by clicking the add button. Paid Leave Time can be edited or added in the Other Time area as you normally do. After you have corrected all hours, click Save and Submit (Refer to Step 1 above on page 6). Page 7

By submitting this time sheet you are stating that it is a true representation of your time for this period under penalty of termination.

8 4. If your hours are correct for the pay period, click the box next to the disclaimer: Checking this box is evidence of your electronic signature and is legally binding. By submitting this time sheet you are stating that it is a true representation of your time for this period under penalty of termination. After this box is clicked, you will be able to click Submit. 5. After you have verified that all the hours for the pay period are correct, click Submit. 6. After clicking submit, verify that your active pay period Approval Status is Submitted under the Current Timesheet section. Page 8

Synectic Solutions Electronic Timesheet Procedures. Follow the procedures below to enter your work time into the Electronic Timesheet System:

Synectic Solutions Electronic Timesheet Procedures The Government requires that all Synectic employees enter their time on a daily basis and submit their time cards at the end of each reporting period.