BIDDING FOR A FIBER PROJECT

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1 IMTFIBER NIGERIA BIDDING FOR A FIBER PROJECT PROJECT DOCUMENTATION TIPS 1/1/2016 ADEJOLA JOHNSON Msc. CEO Imt computers Nig. Ltd FOA Representative in Nigeria #718 info@imtfiber.com Page 0

2 BIDDING FOR FIBER PROJECT Telecom infrastructure development business such as fiber optics implementation and maintenance projects involve serious contest and bidding because of what is involved in it. Fiber project Bidding starts with document and documentation, some of which are discussed bellow 1. RFP.. 'Request for Proposal A type of bidding solicitation in which a company or organization announces that funding is available for a particular project or program, and companies can place bids for the project's completion. The Request for Proposal (RFP) outlines the bidding process and contract terms, and provides guidance on how the bid should be formatted and presented. A RFP is typically open to a wide range of bidders, creating open competition between companies looking for work It presents preliminary requirements for the commodity or service, and may dictate to varying degrees the exact structure and format of the supplier's response. Effective RFPs typically reflect the strategy and short/long-term business objectives, providing detailed insight upon which suppliers will be able to offer a matching perspective. info@imtfiber.com Page 1

3 The prospective contractor respond to this document and proceed to collect the SOW (scope of work) document 2. SOW A statement of work (SOW) is a formal document that captures and defines the work activities, deliverables, and timeline a vendor must execute in performance of specified work for a client. The SOW usually includes detailed requirements and pricing, with standard regulatory and governance terms and conditions. It thus overlaps in concept with a contract, and indeed SOWs are often legally equivalent to contracts. In Fiber OSP/ELP projects, there are some key areas to understand if the project contractor should deliver the mindset of the client Areas addressed in SOW Project topic Document (SOW) number Executive summary: This reveals the company, the project and the objective of the project, the project name, the total distance of the project Technical specification: This explains the technical aspect of the project. Which include information about the Site Specification such as the number of sites to connect, the sites name, sites code, longitude and latitude of each affected sites Ducting and Fiber Specifications: This aspect contains what the client wants about the depth of the trench, the laying of the ducts and sub-ducts, info@imtfiber.com Page 2

4 the fiber core number and enclosure configuration, This largely depends on whether the project the Backbone or Metro fiber RoW Strategy: Right of way strategy specifies how the permission from the relevant authority should be taken. Infrastructure Acceptance Process, inspection of all equipment elements and performance of the network checking of the link, the various test to be conducted, certificate of acceptance (CFA) which will qualify the contractor to submit an invoice for payment. Project management/ Project plan: project Organization ( this describes a company profile with a personnel resources, detailed project plan, an organization chart for the project with the name and function of the key persons participating in the project organization and their experience in the fielding, progress Reports, and As-Built Documentation Conclusion 3. RFQ. Request For Quote A Request For Quote is a variation of a Request For Proposal (RFP), and typically provides more information to the bidder about the project's requirements. It often requires the bidder to break down costs for each phase of the project so as to allow the soliciting company to compare different bids The following document is an example of RFQ Template info@imtfiber.com Page 3

5 Item RFQ reference number Trading name Company registration number Company's physical address Date Company telephone and fax numbers Contact name and telephone number Description of goods and/or services Unit of measure Price per unit Quantity of goods and/or services Delivery basis Other charges Currency Exchange rate used for conversion into country currency Total Discounts VAT amount for VAT) Vat number Payment terms Delivery period/schedule Validity Other Information 50% at Mobilization, 50% at PAT/FAC X days X days Validity If any info@imtfiber.com Page 4

6 No. Description Unit Qty Unit Price Total Price 4. BOQ.Bill Of Quantity As the name implies this document is an important document that requires much details about the surveyed route. This document will spell out various activities that will be carried out during the project implementation as well as the cost implication or respective column. Ducting Infrastructure-Section 1 Detailed Survey Documentation Cutting and Restoration of Concrete road Excavation of soil and Backfilling o Trench sample S1/R1 o Trench sample S2/R2 o Trench sample S3/R3 Excavation of soil and Backfill including restoration of Lawns and flowers Cutting and Restoration of Asphalt road Bridge crossing route Supply and Installation 110mm PVC Duct Supply and Installation 110mm Steel Duct Supply and Laying/Pulling of 40mm HDPE Sub-Duct info@imtfiber.com Page 5

7 Manhole -Street Type Calibration of existing / new duct Thrust boring of 110mm steel duct Removal and Restoration of paving stones Warning Tape Ducting Infrastructure-Section 2 Detailed Survey Documentation Supply and Laying/Pulling of 40mm HDPE Sub-Duct Calibration of existing / new duct Drilling of Existing Walls & Manhole and Reinstatement (For Joint existing Manhole) Ducting Infrastructure-Section 3 Carried to Summary Detailed Survey Documentation Cutting and Restoration of Concrete road Excavation of soil and Backfill Trench sample S1/R1 Trench sample S2/R2 Trench sample S3/R3 Cutting and Restoration of Asphalt road Supply and Installation 2110mm PVC Duct Supply and Installation 110mm Steel Duct Supply and Laying/Pulling of 40mm HDPE Sub-Duct Manhole -Street Type Calibration of existing / new duct info@imtfiber.com Page 6

8 Thrust boring 110mm steel duct Drilling of Existing Walls & Manhole and Reinstatement(For Joint existing Manhole) Removal and Restoration of paving stones Warning Tape Fibre Optic Cable Supply, Installation and Testing Fibre Optic Cable (ITU-T standards ODF Cabinet Pigtails (of specified length) 96 Port FOC Patch Panel Installation of 96 core OFC Fibre Patch Cords(Duplex)-ITU-T G.652/SC-LC connectors(6m-10m Fibre Patch Cords(Duplex)-ITU-T G.652/SC-SC connectors(6m-10m Fibre Patch Cords Duplex)-ITU-T G.652/SC-FC connectors(6m-10m Closure (96 core) (to include Optical splice point) Splicing of 96 core OFC Termination of 96 core OFC Testing Project Management, As-Built Documentation As-Built Documentation Ducting Civil works Project Management Summary Page 7

9 Maintenance One year maintenance (excludes Manhole or Hand hole, thrust boring, major works and concrete ) 5. PROJECT ORGANISATION CHART Top Management Project Manager (OFC) Civil Site Managers Civil Site Managers OFC Site Manager Head Logistic /Warehousing Trench Supervisors Trench Supervisors OFC Technicians Logistic Officers Trench/Asphalt and concrete Cutting Workmen Trench/Asphalt and concrete Cutting Workmen info@imtfiber.com Page 8

10 6. PROPOSED IMPLEMENTATION PLAN This is a document that states the tasks to be performed, the duration of each task, the start and finish date of each task. This document is very important to the client for monitoring. Microsoft project software is mostly used to prepare this schedule. The work flow is graphical displayed using GANNT Chart ID TASK NAME DURATION START FINISH PRE- FIBRE OPTIC CABLE INSTALLATION PO & ITP received Project/Implementation plan approval Fiber Optic cable drum testing Mobilization of Personnel, Materials and Equipment to site SECTION 1 Excavation of Trench path(200/day) Asphalt cutting Concrete Cutting 1 day 1 day 1 day 3 days 38 days 38 days 20 days 18 days info@imtfiber.com Page 9

11 Excavation of Manhole pits Planting of JBs Crossing of bridge Thrust boring of Asphalt road crossing Laying of PVC ducts Installation of HDPE duct Backfilling/Laying of warning tape Compaction of Normal soil Reinstatement of concrete and Asphalt routes Casting of Reinforced concrete envelope ROW Clearing Civil work acceptance FIBRE OPTIC CABLE INSTALLATION, TESTING AND DOCUMENTATION As-Built Documentation OFC blowing OFC jointing and Splicing OFC termination at BTS Testing of OFC 20 days 18 days 2 days 10 days 27 days 23 days 27 days 17 days 20 days 5 days 22 days 1 day 37 days 20 days 19 days 3 days 3 days 3 days info@imtfiber.com Page 10

12 Final Acceptance Test 2 days NOTE: the task and duration in the table above is just an example of template 7. METHOD STATEMENT DOCUMENT This a project document that states the methodology of project implementation. This document reveals Team composition, Mobilization to site, Civil works (trenching), Cable installation, splicing and testing, Maintenance Services and Equipment Schedule for Fiber Installation and Maintenance. How each will be achieved are given below. A. Team composition. A good implementation team will include the following personalities 1. Team leader 2. Splicing Technician 3. Civil work Technician 4. OTDR Technician 5. Pick-up truck Driver 6. Splice van Driver 7. Casual Labour B. Mobilization to site The materials, equipment and personnel needed for the execution of the project in the various cities shall be transported to the locations. This will take a period of 1-3 days depending on the location info@imtfiber.com Page 11

13 C. Civil works (trenching) Here the contractor needs to explain how the civil work of the project will be carried out in succession. The depth of the trench, Duct installation, manhole specification as stated by the client. D. Cable installation, splicing and testing Fiber Cable Installation method (Hand pulling, blowing..) Splicing: splicing techniques (fusion splicing, mechanical splicing or Ribbon splicing) and testing of the installed cable E. Maintenance Services It is expected of the contractor to indicate the maintenance approach to be adopted and the reason for the chosen one 1. Preventive Maintenance 2. Corrective Maintenance 3. Pre-scheduled Corrective Maintenance F. Equipment Schedule for Fiber Installation and Maintenance Apart from revealing the team composition (personnel) it is also expected of the contractor equipment availability and readiness. Some of the basic implementation equipment are stated below Pre-cast manhole manufacturing and curing facility Page 12

14 Nos of Delivery vans 1 No Self loader Truck (Hiab Available Fibre Test Equipment Available Splicing equipment 8. WORK FLOW WORK FLOW TEAM COMPOSITION MOBILISATION TO SITE CIVIL WORK (Trenching) Cable installation, Splicing, Testing Maintenance services Safety Equipment Schedule info@imtfiber.com Page 13

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FIBER OPTIC PROJECT IMPLEMENTATION

FIBER OPTIC PROJECT IMPLEMENTATION Fiber Project Management [Draw your reader in with an engaging abstract. It is typically a short summary of the document. When you re ready to add your content, just