MEETING NO. 2. Present: Mayor Bob Simpson and Councillors, Ed Coleman, Scott Elliott, Ron Paull and Laurey-Anne Roodenburg

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1 MEETING NO. 2 A Regular Meeting of the Municipal Council of the City of Quesnel was held on the 16th day of January, 2018 commencing at 7:00 p.m. at City Hall Council Chambers. Present: Mayor Bob Simpson and Councillors, Ed Coleman, Scott Elliott, Ron Paull and Laurey-Anne Roodenburg Regrets: Councillors: John Brisco and Sushil Thapar (Premier's Natural Resource Forum) Staff Members in Attendance: City Manager Byron Johnson, Deputy City Manager/Director of Corporate and Financial Services Kari Bolton, Director of Development Services Tanya Turner, Director of Community Services Jeff Norburn, Director of Capital Works and Infrastructure Chris Coben, Director of Public Works Operations Matt Thomas, Economic Development Officer Amy Reid and Deputy Corporate Administrator Gina Albers (Recorder) There were three members of the media in attendance and approximately two members present in the gallery for portions of the meeting. A. CALL TO ORDER - MAYOR BOB SIMPSON Mayor Bob Simpson called the meeting to order at 7:00 p.m. and recognized that this meeting is taking place on the traditional territory of the Lhtako Dene Nation. B. APPROVAL OF AGENDA: MOVED Councillor Coleman, Seconded Councillor Elliott and resolved: THAT Council approves the Regular Meeting Agenda with the following amendments: 1. Revise Agenda Item H.1 - Committees - Change from Mayor Simpson to Councillor Elliott to report out the November 28, 2017 Executive Committee Meeting; 2. Add Late Agenda Item H.5 - Committees - Time Sensitive Recommendation - Volunteer Citizen of the Year Committee - Councillor Paull to Report; and 3. Add Late Agenda Item L.7 - Correspondence - Services Canada - Confirming Successful Grant Application for the Seniors Resource Guide and Fair. C. ADOPTION OF REGULAR MINUTES: C.1) Adopt Regular Council Meeting Minutes of December 5, MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council approves the December 5, 2018 Quesnel City Council Regular Meeting Minutes. D. PRESENTATION(S): (NONE) E. DELEGATION(S): (NONE) F. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS: (NONE) G. UNFINISHED BUSINESS: (NONE) H. COMMITTEE REPORTS: H.1) Executive Committee - November 28, Councillor Elliott to Report 1

2 Meeting No. 2 Page 2 of MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council receives the November 28, 2017 Executive Committee Meeting Minutes. H.2) Cariboo Regional District - Board Highlights of December 15, Mayor Simpson to Report (Brought forward for informational purposes only; no resolution(s) considered by Council.) H.3) Northern Development Initiative Trust - Innovation Fund and Strategic Initiatives Fund - Mayor Simpson to Discuss (Brought forward for informational purposes only; no resolution(s) considered by Council.) H.4) Financial Sustainability and Audit Committee - Time Sensitive Recommendation - Business Licences - Nightclubs/Bars MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council approves the Financial Sustainability and Audit Committee recommendation that the Nightclubs/Bar Business Licence fee be reduced to $75 for H.5) Volunteer Citizen of the Year Committee - Time Sensitive Recommendation - Group Volunteer Award After Council deliberations, Councillor Ron Paull will take back to the Volunteer Citizen of the Year Committee the idea of a volunteer group award and how this issue may proceed in I. COUNCIL REPORTS AND DISCUSSION ITEMS: I.1) Council Report #3/18 - Family Day Resolution - Councillor Paull to Report MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Quesnel City Council resolves to correspond with Premier Horgan encouraging the province to follow through on the City s September 2017 Union of British Columbia Municipalities resolution calling for the alignment of the BC Family Day holiday with other provinces. J. CITY STAFF REPORTS: J.1) Administration Report #6/18 - Rescind Zoning Amendment Bylaw No Director Turner to Report MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council receives for information Administration Report #6/18, regarding the expired zoning application for the proposed multi-purpose indoor recreation facility with an accessory dwelling unit and attached retail space for Valhalla/Racing Roads; AND THAT Council will address any Bylaw readings under the Bylaw section of the Regular Agenda regarding proposed City of Quesnel Zoning Amendment Bylaw No of

3 Meeting No. 2 Page 3 of 9 J.2) Administration Report #10/18 - BC Rural Dividend Program Fourth Intake Project Development, Single Applicant, and Special Circumstances Applications - Economic Development Officer Reid to Report MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council approves submitting a Special Circumstances application to the BC Rural Dividend Program for the Quesnel Community Marketing Program MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council approves submitting an application to the BC Rural Dividend Program Single Applicant Stream for the Quesnel Waterfront Development Plan. (Councillor Paull recused at 7:32 p.m., due to possible pecuniary interests, and returned at 7:34 p.m., once the vote of Resolution # was completed.) MOVED Councillor Elliott, Seconded Councillor Roodenburg and resolved: THAT Council approves submitting an application to the BC Rural Dividend Program Project Development Stream for the Quesnel Economic Transition Strategy. J.3) Administration Report #8/18 - Skateboard Park 3D Drawings - Director Bolton to Report MOVED Councillor Elliott, Seconded Councillor Roodenburg and resolved: THAT Council receives for information Administration Report #8-18 that provides the draft 3D conceptual drawings for the City's Skateboard Park project. J.4) Administration Report #4/ Façade Improvement Program Follow Up - Completed Projects - Director Turner to Report MOVED Councillor Roodenburg, Seconded Councillor Paull and resolved: THAT Council receives for information Administration Report #4/18, regarding the final report on the 2017 Façade Improvement Grant Program. J.5) Administration Report #7/18 - Fraser River Foot Bridge Lighting - Director Thomas to Report MOVED Councillor Elliott, Seconded Councillor Roodenburg and resolved: THAT Council approves an annual maintenance budget for the decorative and safety lighting on the Fraser River Foot Bridge of $20,000; AND THAT Council directs staff to look at options to update and upgrade the existing lighting, on this bridge, to LED lighting in a future Capital budget. 3

4 Meeting No. 2 Page 4 of 9 J.6) Administration Report #11/ Local Government General Election - Deputy Albers to Report MOVED Councillor Roodenburg, Seconded Councillor Paull and resolved: THAT Council approves the Policy and Bylaw Committee recommendation to approve the following proposed City of Quesnel Election Bylaws that have been revised with the January 1, 2016 Local Government Act sections: o Bylaw 1835 Election Procedures o Bylaw 1836 Electors Registration o Bylaw 1837 Automated Voting Machines o Bylaw 1838 Mail Ballots AND THAT Council approves the Policy and Bylaw Committee recommendation, to allow for improved timelines when processing mail ballots, by approving the proposed City of Quesnel Mail Ballot Bylaw 1652 that will allow for: o Eligible electors to apply for a mail ballot package once the Chief Election Officer, or designate, has issued the Declaration of Election of Voting; o The release of mail ballots to eligible electors as soon as the Chief Elections Officer, or designate, has received the ballots from the organization that prints the ballots, and has had time to deem the ballots are correct and accurate; and o The timeframe to apply for a mail ballot be extended to 4:00 pm Friday, the day before, General Voting Day MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council appoints Gina Albers, as the City of Quesnel Chief Election Officer, and Rhya Hartley, as the City of Quesnel Deputy Chief Election Officer, for the City of Quesnel 2018 Local Government Election; AND THAT Council receives for information the following City of Quesnel voting opportunities for the 2018 Local Government Election: o Advanced Voting 8 am to 8 pm October 10 and 13 City Hall; o Additional Advance Voting 11 am to 4 pm October 17 CNC/UNBC Campus; o Special Opportunities Voting 9 am to 3 pm - October 11 and 12 Dunrovin Park Lodge, Maeford Place, Fraser Village Senior Apartment, and G.R. Baker Memorial Hospital; o Mail Ballot - Can apply Sept. 24 4:00 p.m. Friday, Oct. 19. Mail Ballots pick-up/mail-out once Chief Election Officer has received ballots and deemed accurate/correct. Deadline to deliver to Chief Election Officer at City Hall is 8 pm on Oct. 20. (Sick, Ill, Injured, Absent); and o General Voting Day 8 am to 8 pm, October 20 City Hall, Correlieu School and Dragon Lake School. AND THAT Council receives for information the draft 2018 Pre- Candidate Information Session PowerPoint that will be presented to individuals interested in running as a City of Quesnel candidate for the 2018 Local Government Election MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council receives the proposed Elected Officials Oath of Office Bylaw No. 1842; AND THAT Council will address any bylaw readings for proposed Bylaw 1842 under the Bylaw section of the January 30, 2018 Regular Council Agenda.

5 Meeting No. 2 Page 5 of 9 J.7) Administration Report #5/18 - Bylaw of the Month - Business Licenses - Director Turner to Report MOVED Councillor Coleman, Seconded Councillor Elliott and resolved: THAT Council receives for information and promotion City staff s Administration Report #5/18 on January's Bylaw of the Month feature to remind new and existing business owners and operators in the City of Quesnel to renew/apply for their business license for the New Year, as per City of Quesnel Business Regulation and Licensing Bylaw No of J.8) Electronic Fund Transfers and Accounts Payable Reports MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council receives the Electronic Fund Transfer and Accounts Payable reports as follows: - Electronic Funds - November Totaling $413,159.91; - EFT Totaling $155,128.05; - EFT Totaling $98,278.80; - EFT Totaling $102,334.03; - EFT Totaling $319,304.39; - EFT Totaling $119,764.40; - EFT Totaling $2,829.70; - EFT Totaling $62,756.90; - Cheque # Cheque # Totaling $5,698.35; - Cheque # Cheque # Totaling $147,033.62; - Cheque # Cheque # Totaling $78,673.85; and - Cheque # Cheque # Totaling $130, K. COUNCIL INFORMATION PACKAGE: K.1) Receive Council Information Package - Issue # MOVED Councillor Paull, Seconded Councillor Coleman and resolved: THAT Council receives all items contained within the Council Information Package, Issue 1. L. CORRESPONDENCE: L.1) Local Government Program Services Age Friendly Communities Funding MOVED Councillor Roodenburg, Seconded Councillor Elliott and resolved: THAT Council receives for information the letter from the Local Government Program Services notifying Council that the City s grant application for the Age Friendly Assessment and Strategic Plan was successful in the amount of $25,000. (Agenda Item L.7 discussed here.) L.2) Baker Creek Enhancement Society Letter to Pacific Salmon Foundation re: Wildfire Impacted Communities - Impact on Riparian Zones 5

6 Meeting No. 2 Page 6 of MOVED Councillor Paull, Seconded Councillor Elliott and resolved: THAT Council receives for information the letter from the Baker Creek Enhancement Society to the Pacific Salmon Foundation regarding the wildfire impacts for riparian zones. L.3) BC Council of Forest Industries [COFI] and Coast Forest Products Association [CFPA] - Merged - Organizational Change Effective April 1, MOVED Councillor Coleman, Seconded Councillor Roodenburg and resolved: THAT Council receives for information the letter that provides notification that the BC Council of Forest Industries AND the Coast Forest Products Association have merged, effective April 1, L.4) Minister of Public Safety and Solicitor General Farnworth Union of British Columbia Municipalities Convention Follow-Up MOVED Councillor Roodenburg, Seconded Councillor Elliott and resolved: Council receives for information the follow up letter from the Honourable Mike Farnworth, Minister of Public Safety and Solicitor General, regarding discussions that took place at the September 2017 Union of British Columbia Municipalities Convention around such issues as: homes in an active slide zone, victim services, crime prevention and allocation of revenue from casinos. L.5) Cariboo Regional District - Appreciation for Assistance during Wildfires MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council receives for information the letter from the Cariboo Regional District Chief Administrative Officer expressing appreciation for the assistance that the City of Quesnel staff provided during the wildfires that occurred last summer. L.6) Friends of the Quesnel and District Museum and Archives - Request to Digitize City of Quesnel Council Meeting Minutes MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council receives for information the Friends of the Quesnel and District Museum and Archives letter requesting the City to digitize the City of Quesnel Council Regular Meeting Minutes; AND THAT a City Staff Report will be brought forward regarding this issue to a future Regular Council meeting. L.7) Services Canada - Successful New Horizon Grant Application - Seniors Resource Guide and Fair MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council receives for information the notification 6

7 Meeting No. 2 Page 7 of 9 M. BYLAWS: that Services Canada has approved the City s New Horizon Seniors Program $25,000 Grant Application for the Seniors Resource Guide and Fair. M.1) Bylaw Zone Amendment (Multi-Purpose Recreation Facility (Valhalla/Racing Roads) - Rescind Bylaw (Please also see Agenda Item. J.1 for Bylaw) MOVED Councillor Elliott, Seconded Councillor Coleman and resolved: Council stands down the bylaw entitled City of Quesnel Zoning Amendment Bylaw No of 2016 ; AND THAT Council will not proceed with any further bylaw readings, as the Proponent does not wish to proceed with the proposed zone amendment of the Multi-Purpose Recreation Facility, located at Valhalla Road/Racing Road. No Rescind M.2) Bylaw Elections Procedures - First, Second and Third Readings MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: A bylaw entitled "General Local Government Election Bylaw No.1835 of 2018" receives first, second and third bylaw readings. No M.3) Bylaw Electoral Registration - First, Second and Third Readings MOVED Councillor Paull, Seconded Councillor Coleman and resolved: A bylaw entitled City of Quesnel Voting Day Registration Bylaw No.1836 of 2018" receives first, second and third bylaw readings. No M.4) Bylaw Automated Voting Machines - First, Second and Third Readings MOVED Councillor Elliott, Seconded Councillor Coleman and resolved: A bylaw entitled Automated Voting Machines Authorization Bylaw No of 2018 receives first, second and third bylaw readings. No M.5) Bylaw Mail Ballots - First, Second and Third Readings MOVED Councillor Roodenburg, Seconded Councillor Paull and resolved: A bylaw entitled City of Quesnel Mail Ballot Authorization and Procedure Bylaw No of 2018 receives first, second and third bylaw readings. No

8 Meeting No. 2 Page 8 of 9 M.6) Bylaw Council Procedure Bylaw - Section 6 - Final Adoption MOVED Councillor Coleman, Seconded Councillor Elliott and resolved: A bylaw entitled COUNCIL PROCEDURE BYLAW NO of 2017 receives final adoption. No Final Adoption M.7) Bylaw McLean Street Housing Development - Housing Agreement - Final Adoption MOVED Councillor Elliott, Seconded Councillor Coleman and resolved: A bylaw entitled Housing Agreement Authorization Bylaw No.1840, 2017 receives final adoption. No Final Adoption M.8) Bylaw Council Oath of Office - Readings MOVED Councillor Coleman, Seconded Councillor Roodenburg and resolved: A bylaw entitled "Elected Officials Oath of Office Bylaw No. 1842" receives first, second and third bylaw readings. No N. NEW BUSINESS: (NONE) O. INFORMATION AND QUESTION PERIOD: O.1) O.2) O.3) Changes to Upcoming Meeting Schedule - None. Changes to Committee Appointments - None. Announcements/Future Events The following community information/announcement was made: - January 25-28, 2018 is the dog sled mail run from Quesnel to Barkerville, and is the only legally delivered mail via dog sled in North America; and - February 3-4, 2018 is the Great Ball of Fire Sno-Pitch Tournament, sponsored by the Cariboo Chilcotin Beetle Action Coalition as part of Quesnel's Wildfire Recovery, at Quesnel's LeBourdais Park and West Fraser Timber Park during the City's Winter Carnival. O.4) Gallery Questions - None. P. ADJOURNMENT: MOVED Councillor Elliott, Seconded Councillor Coleman and resolved: THAT Council adjourns the Regular Meeting of Council at 8:04 p.m. CERTIFIED CORRECT 8

9 Meeting No. 2 Page 9 of 9 Mayor Bob Simpson, Presiding Member Byron Johnson, Corporate Officer 9