Pre-Tender Meeting Notes

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1 AECOM Lakeshore Road tel Kelowna, BC, Canada V1W 3S fax Pre-Tender Meeting Notes Date of Meeting December 19, 2014 Start Time 10:00 am Project Number Project Name Location Regarding Attendees 2018-Tender-13 Okanagan Lake Raw Water Transmission Main Replacement 1900 Penticton Avenue at intersection of Water Treatment Plant Pre-Tender Site Meeting Stephen Horsman AECOM Tyler Figgitt, Brent Edge, Ian Chapman Contractors (Refer to sign-in Sheet) ITEM DESCRIPTION 1.1 Introductions Owner: City o Ian Chapman, Tyler Figgitt (City Engineering) o Brent Edge (City Operations). - Contractor to coordinate with City Operations regarding all functions impacting the operation of the existing water system (e.g. tie-ins, filling and draining, etc.). Contract Administrator/Consultant: o AECOM Stephen Horsman, P.Eng, PE 1.2 Review of Tender Documents Contract is a standard MMDC Unit Price Contract (Platinum Ed. VII) Documents Available for o Download from City website All inquiries to be direct to City Purchasing Manager o Cathy Ingram: or cathy.ingram@penticton.ca Tender Closing is Tuesday, January 13, 2015 at 3 pm local time at City Hall 1.3 Schedule Tender Close January 13, 2015, 3pm at City Hall Award by the City January 19th, 2015 Watermain Installation, Testing and Acceptance March 13th, 2015 Substantial Performance March 27th, 2015 Total Performance April 26th, 2015 Key consideration for project scheduling is completing the installation, testing and final acceptance of the 750 watermain prior to March 13 th to ensure the City has access to the watermain prior to the spring freshet. Mtg Pre-Tender Meeting Notes (Dec-19-14)

2 Page 2 Pre-tender Meeting Notes December 19, 2014 ITEM DESCRIPTION 1.4 Review of Project Scope 750 Watermain Replacement o Remove and dispose of existing 750mm DI CL 150 raw watermain. City may select a few lengths of pipe to go to the City yards. Materials will not be salvaged, as noted in the pre-tender meeting agenda document. o Exploratory test excavations at tie-ins and crossings. Cost is incidental to the 750 watermain installation. o Polyethylene encasement (tube style) required of new 750 watermain. Cost is incidental to 750 watermain installation. o Testing, flushing and disinfection to be completed before the March 13, o Heat shrink joints where horizontal separation is less than 3m (Unit rate per joint). o Protect existing 250mm DI CL 150 watermain parallel to existing 750 watermain. Groundwater o Optional unit rates for drain rock bedding and trench dewatering. o Trench dam and diversion to Penticton Creek bank. Cathodic Protection o Refer to MMCD Standard Drawings and Project Specific Supplementary Specifications. o Each pipe joint to have two cable bonds (as supplied by pipe manufacturer). o Lump Sum price for supply installation and testing of the cathodic protection systems. o Provide total of four anodes per station. o Test stations to be located outside of the roadway with the exception of STA All surface restorations within disturbed areas. 1.5 Permits Owner will be responsible for Environmental, Health, and Development Permits Contractor responsible for Business license, Soil disposal, Hauling, etc. All construction related permits need to be obtained by the Contractor at their expense. 1.6 Traffic Management Plan Refer to Appendix D City Traffic Management Plan Provide traffic management plan within in accordance with City Traffic Management Plan. Minimum of single lane alternating traffic during work hours. Two lanes (one per direction of travel) shall be open during none work hours. Work zone is located on a active bus loop and access must be maintain for bus traffic at all times. The water treatment plant may require chemical deliveries during the construction of the watermain and the work zone must maintain access for tractor train vehicles. Contractor to coordinate with Brent Edge regarding the timing and access requirements for the chemical delivery trucks. Mtg Pre-Tender Meeting Notes (Dec-19-14)

3 Page 3 Pre-tender Meeting Notes December 19, 2014 ITEM DESCRIPTION 1.7 Environmental, Health and Safety Refer to City of Penticton Safety Policy and declaration included as Appendices in the Contract Documents. Management of Surface Drainage is the responsibility of the Contract. All work to be in compliance with applicable environmental legislation. Residential Work Zone 1.8 Question and Answer Q1: Does the City want to maintain the millings from the roadway or can the asphalt be removed and disposed of directly be the Contractor? A1: Current tender package stipulates that the Contractor is to mill the road surface and haul the millings to the City Yards. City will review whether millings are required due to the small quantity and will specify any changes in a subsequent addendum. Q2: Is there any provision in the tender documents for cold weather work. Specifically, whether there is any compensation for groundfrost? A2: The current tender package does not include special provisions for encountering ground frost. The risk is to be born by the contractor unless specified otherwise in subsequent addendum. Q3: Are there any photos of the City s test excavations conducted along the 750mm watermain? A3: Photo log is attached for the Contractor s reference. Mtg Pre-Tender Meeting Notes (Dec-19-14)

5 STA Photo 1, Aug 14, 2014

6 STA Photo 2, Aug. 14, 2014

7 STA Photo 3, Aug 14, 2014

8 STA Photo 1, Dec (Location of Watermain Break)

9 STA Photo 2, Dec (Location of Watermain Break)

10 STA Photo 3, Dec (Replaced Section of Pipe)

11 STA Photo 1, Aug 14, 2014

CONSTRUCTION SPECIFICATION FOR TRENCHING, BACKFILLING, AND COMPACTING

ONTARIO PROVINCIAL STANDARD SPECIFICATION METRIC OPSS 401 NOVEMBER 2010 CONSTRUCTION SPECIFICATION FOR TRENCHING, BACKFILLING, AND COMPACTING TABLE OF CONTENTS 401.01 SCOPE 401.02 REFERENCES 401.03 DEFINITIONS