17/12/1437. Lecture. Project Scope Management. Lecture 4. Project Management Knowledge Areas Section 3 Chapter 5. Project Scope Management.

Transcription

1 17/12/137 Project Management Knowledge Areas Section 3 Chapter 5 Project Scope Management 2 of 33 1

2 17/12/137 Quick Re-cab Plan Scope Management Collect Requirement Define Scope Create WBS Validate Scope Control Scope Planning Planning Planning Planning Monitoring & Controlling Monitoring & Controlling 3 of 33 categorized as.. Features and functions of the product of the project Completion of product scope is measured against the requirements The work needed to create product of the project Completion of a project is measured against the plan of 33 2

3 17/12/137 Notes The process of defining and documenting customer needs The customer requirements have to be elicited, analyzed and recorded 5 of 33 Notes The requirements are categorized into: Project Requirements Technical Requirements Security Requirements Delivery Requirements Product Requirements Business Requirements Project Management Requirements Performance Requirements 6 of 33 3

4 17/12/137 Plan Scope Management Definition The process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled 7 of 33 Plan Scope Management 1. Project 2. Project Charter 3. Organizational Process Assets. Enterprise Environmental Factors 1. Expert Judgement 2.Meetings 1. Scope management plan management plan 8 of 33

5 17/12/137 Contents Plan Scope Management 1. Contract 1. How requirements activities 2. Project Statement 1. Expert will be planned, tracked and reported of Work Judgement 2. How configuration activities will be 3. Business Case 2. Facilitation planned, tracked and reported. Organizational 3. Description of requirements Process prioritization Assets 5. Enterprise. How product metrics are defined Environmental 5. How traceability structure is defined Factors 1. Scope management plan management plan 9 of 33 Collect Requirements Definition The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives. 10 of 33 5

6 17/12/137 Collect Requirements 1. Scope 3. Stakeholder. Project charter 5. Stakeholder register 1. Interviews 2. Focus groups 3. Facilitated workshops. Group creativity techniques 5. Group decisionmaking techniques 6. Questionnaires and surveys 7. Observations 8. Prototypes 9. Benchmarking 10.Context diagrams 11. Document analysis 1. Requirements Documentation Traceability Matrix 11 of 33 Collect Requirements 1. Scope 1. Brainstorming 2. Nominal Group 3. Mind Mapping 3. Stakeholder 1. Unanimity. Project charter 2. Majority 5. Stakeholder 3. Plurality register. Dictatorship 1. Interviews 2. Focus groups 3. Facilitated workshops.group creativity techniques 5. Group decisionmaking techniques 6. Questionnaires and surveys 7. Observations 8. Prototypes 9. Benchmarking 10. Context diagrams 11. Document analysis 1. Requirements Documentation 2.Requirements Traceability Matrix 12 of 33 6

7 17/12/137 Contents Collect Requirements 1. Interviews 2. Focus groups 1. Scope management 1. Business plan needs 3. Facilitated workshops 2. Functional Requirements. Group creativity management 3. Non-Functional plan Requirements techniques 3. Stakeholder. Quality Requirements 5. Group decisionmaking techniques management 5. Acceptance plan Criteria 6. Questionnaires and. Project 6. Support charter and Training Requirements surveys 7. Observations 5. Stakeholder 7. Requirements Assumptions and 8. Prototypes register Constraints 9. Benchmarking 10.Context diagrams 11. Document analysis 1. Requirements Documentation Traceability Matrix 13 of 33 Define Scope Definition The process of developing a detailed description of the project and product. 1 of 33 7

8 17/12/137 Contents Define Scope 1. Scope 2. Project charter 3. Requirements documentation. Organizational process assets 1. Expert judgment 2. Product analysis 3. Alternatives generation. Facilitated workshops 1. Project Scope Statement 2. Project Document Updates 15 of 33 Define Scope 1. Scope Project Scope Statement defines what management work will be plan performed 1. Expert and what judgment work is excluded. 2. Product analysis 2. Project charter 3. Requirements 3. Alternatives documentation 1. Project Scope Description generation. Organizational 2. Product Acceptance. Criteria Facilitated process 3. Project assets Deliverables workshops. Project exclusions 5. Project Constraints & Assumptions 1. Project Scope Statement 2. Project Document Updates 16 of 33 8

9 17/12/137 Create WBS Definition The process of subdividing project deliverables and project work into smaller, more manageable components. 17 of 33 Create WBS Notes WBS decomposes the project work into smaller, more manageable pieces of work. WBS is a deliverable-oriented hierarchical decomposition of Project Work Decomposition of project deliverables 1. The major deliverables of the project are identified, including project management activities 2. Determine if adequate cost and time estimates can be applied to the lowest project work. 18 of 33 9

10 17/12/137 Create WBS Notes WBS is very important as it is an input to FIVE core processes Cost Budgeting Resource Planning Cost Estimating WBS Activity Definition Risk Mgmt. Planning 19 of 33 Create WBS 1. Scope 2. Project scope statement 3. Requirements documentation. Enterprise environmental factors 5. Organizational process assets 1. Decomposition 2. Expert judgment 1. Scope Baseline 2. Project documents updates 20 of 33 10

11 17/12/137 Level 2 Level 3 Level Level 1 Level5 Create WBS Project PM 1.1 HW 1.2 SW 1.3 SYS Eng 1. Testing 1.5 Database of 33 Create WBS Project 1.1 Phase Deliverable Deliverable WBS Identifier Work Package 22 of 33 11

12 17/12/137 Contents Create WBS WBS Dictionary 1. Scope 1. Code of accounts identifier 1. Decomposition Description Project scope of work 2. Expert statement judgment 3. Person / organization responsible to 3. Requirements completing the component documentation. List of schedule milestones. Enterprise 5. environmental Associated schedule activities 6. factors Resources required & Cost estimates Organizational Quality requirements & Acceptance criteria process assets 8. Technical references 1. Scope Baseline 2. Project documents updates 23 of 33 Validate Scope Definition The process of formalizing acceptance of the completed project deliverables 2 of 33 12

13 17/12/137 Validate Scope Notes Validate Scope is the process of the project customer accepting the project deliverables. happens at the end of each project phase or a major deliverables are created is ensuring that the deliverables the project creates are in alignment with the project scope Validate of Scope differs from quality control Quality control is preformed before validate scope 25 of 33 Validate Scope 1. Project documentation 3. Traceability matrix. Verified deliverables 5. Work performance data 1. Inspection 2. Group decisionmaking techniques 1. Accepted deliverables 2. Change requests 3. Work performance information. Project documents updates 26 of 33 13

14 17/12/137 Deliverables PMP DMPW CQ VS CLOSE Project Charter PMP PMP D VD AD D VD AD FPSR 27 of 33 Control Scope Definition The process of monitoring the status of the project and product scope and managing changes to the scope baseline. 28 of 33 1

15 17/12/137 Control Scope Notes Project Scope Control concerned with influencing the factors that create project scope changes and controlling the impact of those changes Scope control assures all requested changes and recommended corrective actions are processed through Integrated Change Control Process Uncontrolled changes are referred to as Scope Creep 29 of 33 Control Scope 1. Project documentation 3. Requirements traceability matrix. Work performance data 5. Organizational process assets 1. Variance analysis 1. Work performance information 2. Change requests 3. Project updates. Project documents updates 5. Organizational process assets updates 30 of 33 15

16 17/12/137 To Sum up.. We identified Project Scope Management knowledge area processes We know how to plan scope management We know how to collect requirements We know how to create Project Scope Statement 31 of 33 To Sum up.. We know how to create WBS and WBS Dictionary We know how to validate Scope We know how to control Scope throughout the Project 32 of 33 16

17 17/12/137 Questions? 2015 all rights reserved to Milestone Training Center Project Management Professional Preparation Course by Mr. Abubakr Sami 33 of 33 17