DEPARTMENT OF DEFENCE

Transcription

1 ANNEXURE B DEPARTMENT OF DEFENCE NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). The advertisement(s) contained herein is/are meant for the attention/perusal of serving employees/officials of the DOD/Public Service. Persons not employed by the DOD/Public Service may thus not apply for the vacancies advertised in this Circular. OTHER POSTS POST 37/20 : ASSISTANT DIRECTOR: ACCOUNTING SALARY : R per annum CENTRE : Finance Management Division, Chief Directorate Accounting, Directorate Central Accounts, Debtors Section, Pretoria, Poynton Building. REQUIREMENTS : An appropriate Degree or National Diploma in Accounting/Finance and 5 years experience in Government finance. Knowledge of the Public Finance Management act, Treasury Regulations and the Departmental Finance Instructions. A valid driver s license. Computer literacy (MS Office), Communication (written and verbal), Strategic and analytic thinking, Financial management, Leadership, inter personal relations, Problem solving and decision making, Project Management and Ability to interpret and apply policy. Be able to work under pressure and independently. DUTIES : Ensure that all debtors of the Department of Defence are accounted for in the Financial statements of the Department. Provide guidance and strategic leadership to the Debtors Management Section. Manage and supervise the Medical account section, Archives and Accounting Section. Prepare all monthly statistical and financial reports. Ensure that all the new debtor accounts are accepted and approved on the Debtor System. Ensure that all the journals are checked, processed and approved timorously. Maintenance of statements for write-offs and reversals. Ensuring that the Link account is cleared timorously by the control and clarification of balances and payments to revenue of all main ledgers regarding debtor accounts. Archives: Ensure sound management of the archive section ie ensuring stock levels are adhered to. Face Value documents are safe guarded. Control of incoming and outgoing mail, and ensure compliancy with all financial prescripts, rules and regulations. Report on the activities of the department. Attend to all queries relating 15

2 to the medical account section, archives and accounting sections. Manage and supervise personnel. ENQUIRIES : Ms Sylvia Masemola, tel. (012) POST 37/21 : SENIOR STATE ACCOUNTANT CENTRE : Financial Management Division, Chief Directorate Accounting, Directorate Central Accounts, Debtors Accounts, Pretoria, Poynton Building. REQUIREMENTS : An appropriate Degree or national Diploma in Accounting/finance and three years experience in government finance. Knowledge of Public Finance Management Act, Treasury Regulations and Departmental Finance Instructions. A valid driver s license. Computer literacy (MS Office), Communication (written and verbal), strategic and Annalistic thinking, Financial Management, leadership and inter personal, Problem solving and decision making, Problem solving and decision making, ability to interpret and apply policy. Work independently and under pressure. DUTIES : Support the Assistant Director accounting in the execution of functions. Ensure that all debtors of the Department of Defence are accounted for in the Financial Statements of the Department. Manage and supervise Medical -, Archive and Accounting sections. Prepare all monthly statistical and financial reports. Ensure that all the new debtor accounts are accepted and approved in the Debtors System. Ensure that all the journals are checked, processed and approved timeously. Maintenance of statements for write-offs and reversals. Ensure that the Link account is cleared timeously by the control and clarification of balances and payments to revenue of all main ledgers regarding debtors accounts. Archives: ensure a sound management of archive section re: ensuring stock levels are adhered to, face value documents are safe guarded and ensure sound asset management. Control of incoming and outgoing mail, and ensure timely procurement of stationery. Ensure compliancy with all financial prescripts, rules and regulations. Report on the activities of the department. Attend all enquiries relating to debtor accounting, medical debtor section and archives. Manage and supervise personnel. ENQUIRIES : Ms Sylvia Masemola, (012) POST 37/22 : SENIOR STATE ACCOUNTANT CENTRE : Financial Management Division, Chief Directorate Financial Services, Directorate Financial Control Services, Policy Management Section, Pretoria, Erasmuskloof, Armscor Building REQUIREMENTS : Appropriate three year B Degree or National Diploma with Financial and/or Business Management related subjects/modules. Knowledge and Experience: Well-developed verbal and written communication skills and the ability to maintain effective and efficient interpersonal relations. Proficient in using personal computer skills in programs such as Microsoft Word, Microsoft Excel, Microsoft Internet Explorer and Microsoft Outlook. Sound knowledge of policy development process in the Department of Defence. Analytical and innovative thinking as well as problem solving ability. Ability to effectively and correctly interpret Acts and apply policy and prescripts. Thorough working knowledge and interpretation of PFMA, Treasury Regulations and Relevant National Treasury Practice Notes. Knowledge of/exposure to the structures and functions within the Department of Defence. Skills: Must be in possession of a valid driver s license and be in possession of/be able to obtain a valid DOD vehicle driver s licence within a period of three months. Be willing and 16

3 able to travel extensively at short notice within and outside the Pretoria Area. Ability to compile management reports. Be able to obtain a Security clearance (confidential). DUTIES : Maintain FMD policy databases, prepare monthly status report and Maintain Financial Division s Policy Library. Evaluation and adaptation of all departmental prescripts for compliance with the financial management regulatory framework. Monitor progress made with Departmental/ Divisional prescripts in developmental and review process. Report on relevant financial considerations affecting policy proposals in the DOD. Provide support and secretarial services to the Assistant Director Financial Management Policy (AD FMP) for the Operation Clean Audit (OCA) and General Office Administration. Participate in the DOD policy development and review workshops. Attend all meetings with Chief Financial Officer (CFO) and Assistant Director Financial Management Policy when required and provide secretarial duties. Manage information, logistical and financial resources. Provide advice and training to FMD officials on the DOD Policy Website (intranet). Liaise and coordinate meeting with policy writers and policy advisors. Conduct research and download finance related prescripts and legislation from the Internet. ENQUIRIES : Mr L.S. Khotle, (012) POST 37/23 : SENIOR STATE ACCOUNTANT This post is advertised in the DOD, broader Public Service. CENTRE : Financial Management Division, Chief Directorate Financial Services, Directorate Finance Support Services, Fin ETD Centre, Thaba Tshwane, Pretoria. REQUIREMENTS : Appropriate three year B degree or National Diploma. Knowledge/experience: Thorough knowledge of microcomputer applications MS Word, MS Excel and Spreadsheets. Knowledge of and exposure to mainframe computer systems utilized in the Public Service or the Department of Defence (DOD, specifically the Financial Management System (FMS) and PERSOL/PERSAL would serve as a strong recommendation. Ability to effectively and correctly interpret and apply policy and regulations. Analytical and innovative thinking ability as well as problem solving skills. Ability to compile effective management and training related reports. Knowledge of and exposure to a formal training environment and the operating and utilization of the Education, Training and Development (ETD) processes. Knowledge of the Public Finance Management Act (PFMA). Ability to correctly interpret and apply policy. Skills: Excellent verbal and written communication skills with the ability to prepare and conduct effective presentations to large as well as small groups of learners. Strongly orientated towards teamwork. In possession of a valid RSA vehicle driver s license (being in possession of a valid DOD vehicle driver s license would be a strong recommendation). Trustworthy, and reliable with good interpersonal relations. Receptive to work-related suggestions/ideas and decisive/persevering iro task finalization. Proven managerial capabilities. Being in possession of a valid DOD confidential security clearance or proof that such application is in process would be a strong recommendation. DUTIES : Assist in the efficient and effective execution and management of the prescribed education, training and development (ETD) function iro all personnel within the Financial Management Division (FMD). Monitoring the capturing of course results of learners on the MILQUAL program on PERSOL. Managing of the selection and acceptance of learners on MILQUAL and ensuring that learners are informed in writing. Managing the compiling and distribution of individual as well as consolidated course reports and course certificates. Managing the amendment and updating of lesson plans and course objectives. Assisting in the regular updating of ETD procedure and policy documents. Managing ETD projects and liaising with the managers of the different lines of business (Accounting, Budgeting and Support Services). Prepare curricula, lesson plans, evaluation documents and study material. Conduct lectures/presentations to learners and evaluate tests and exams. Compiling management reports for submission to the Fin ETD Manager. Managing and 17

4 supervising of all personnel resorting under control of this post as well as the learners attending courses at the Fin ETD Centre. ENQUIRIES : Mr M. Marimi, (012) or /6. POST 37/24 : SENIOR PERSONNEL PRACTITIONER CENTRE : Directorate HR Separation, Pretoria REQUIREMENTS : Grade 12, Preferable. Experience in HR Management will be an advantage. Special requirements (skills needed): Computer literate. Problem solving-, communication-, analytical thinking-, decision making-, good interpersonal relations, public speakingpresentation and self discipline skills. DUTIES : Administrate Departmental Transfer of SANDF members to the SAPS. Update database with successful applications. Plan for one-day selections. Write instructions for the call-up of members for one-day selections. Write instructions for members to report for Conversion Training. Visit students at SAPS colleges whilst undergoining conversion training. Write status reports. Attend regular meetings. Answer enquiries form Services and Divisions and individuals. Develop administration control measures for separation projects. Advice the main role players on separation related matters. Liaise with different role players within the DOD and outside the DOD. Assist the SO2 when needed assistance. Manage subordinates. Develop skills of sub-ordinates. Give inputs as and when required wrt stationary, budget, planning etc. ENQUIRIES : Ms A. Chamberlain, (012) APPLICATIONS : Department of Defence, Directorate HR separation, Private Bag X 976, Pretoria, 0001 CLOSING DATE : 03 October 2012 POST 37/25 : CHIEF ACCOUNTING CLERK SALARY : R per annum CENTRE : Finance Management Division, Directorate Finance Support Services, Contract Administration Section, Study Contracts, Pretoria, Poynton Building. REQUIREMENTS : Grade 12. A minimum of Four (4) years of experience in Level Six (6) position, being studying towards obtaining a legal qualification would be a strong recommendation. Good knowledge of Public Finance Management Act (PFMA), contract and policy prescripts relating to contract administration environment and the operating and utilisation of the legal processes. Computer literate MS Word, Excel and PowerPoint. Analytical thinking ability and problem solving skills. Ability to compile effective reports, letters, memorandums, minutes and statistics. Excellent communication skills: verbal and written. Leadership skills, team-work but also able to operate efficiently alone and independently. Trustworthy, reliable with good interpersonal relations. Receptive to work-related suggestions/ideas and decisive/persevering in respect of task finalisation. Ability to correctly, effectively and timeously capture related contract data on computer system. Able to handle routine tasks of repetitive nature when necessary. Valid driver s licence would serve as recommendation. DUTIES : Managing general office tasks: Receiving, registering and administering of new contracts for studies at state expense, Incentives Scheme for Pilots, Navigators, Technical Officers, Special Forces Operators and formal agreements. Maintaining an internal registry office in the section for documentation and records in respect of contracts. Collecting delivering dispatching, distributing, copying and filing documentation for the section. Answering personal and telephonic enquires. Drafting and typing letters: memos, signals minutes and other contract related documents. Supervising, training, guiding, coaching and developing of all subordinates and newly appointed personnel in the section and ensuring that all personnel are 18

5 gainfully employed. Assisting in the execution and coordinating of administrative tasks. Managing all equipment, resources, statistics, files and material resorting under the control of this post. ENQUIRIES : Mr P.J. Rabie, (012) / Mr N. Mbiza, (012) POST 37/26 : SENIOR ACCOUNTING CLERK 3 POSTS These posts are advertised in the DOD, broader Public Service and Media (flyers) SALARY : R per annum CENTRE : Financial Management Division, Chief Directorate Accounting, Directorate Stores, Services & Related Payments (DSSRP), Finance Accounting Service Centres (FASC) and Finance Accounting Satellite Offices (FASO) 2 x posts at FASC Garrison, Pretoria. 1 x post at FASC Nelspruit. REQUIREMENTS : Grade 12 certificate with finance related subjects. Proven ability of understanding, interpreting and correctly applying Financial policy and prescripts. Basic knowledge of contract management or State Tender Board regulations and supply chain management process. Must be computer literate and have knowledge of financial management mainframe computer systems as well as the Word Processing (MS Word) and Spreadsheets (Excel) micro computer programs. Sound knowledge of the Public Finance Management Act and Treasury Regulations will serve as a strong recommendation. Basic knowledge of the financial and accounting processes. Well developed verbal and written communication skills with good interpersonal relations. Ability to effectively liaise and communicate with clients. Orientated towards teamwork, receptive to work-related suggestions/ideas. Decisive and persevering iro task finalization. Positive, loyal, creative, trustworthy. Permanent RSA citizen with no criminal record. The possession of a valid RSA vehicle driver s will be advantages. Willing to be detached to Satellite Offices across geographical boundaries. The successful candidate will be required to complete all relevant courses. DUTIES : Scrutinize, verify, register and couple medical and supplier invoices for payment. Assist in compiling accounting reports/statistics. Strictly apply policy, prescriptions and regulations. Detect and report on all irregularities. Safekeeping of payment and other accounting documentation for audit purposes. Utilize the Financial Management System (FMS) to regularly record all accounting transactions and do enquiries. Performing of cashier duties by paying out of cash advances, administering of claims on the Central Advance System and capturing of all related accounting transactions on the FMS. Recording, safekeeping and issuing of Face Value Documents (FVD) and updating the FVD System. Confirmation of TELKOM accounts. Administering of Paymaster General (PMG) account deposits and assisting with general administration and accounting functions at the FASC. ENQUIRIES : Mr K. Rademeyer, (012) or POST 37/27 : SENIOR ACCOUNTING CLERK 4 POSTS These posts are advertised in the DOD, broader Public Service and Media (flyers) SALARY : R per annum CENTRE : Financial Management Division, Chief Directorate Accounting, Directorate Central Accounts Sub Directorate Debtors Management, Pretoria, Poynton Building. REQUIREMENTS : Grade 12 with financial related subjects. Computer literate iro MS Office, MS Word and Excel. Basic knowledge of and exposure to the prescribed processes and procedures wrt the collection, recording and management of debt and the related accounting transactions and actions. An ability to Reason, mathematical and problem solving, effective communication and sound judgement. Positive, creative, trustworthy and loyal. 19

6 DUTIES : Assist the Chief Accounting Clerk, Debtors Accounts with: Rendering support and assistance in controlling and maintaining current and new Department debt in the DOD. Regularly implementing actions to recover outstanding debt from ex-members of the SA National Defence Force (SANDF), Public service Act Personnel (PSAP) and private institutions. Implementing and maintaining processes to effectively control Department debt. Checking, controlling, registering and processing outgoing correspondence and all related accounting transactions. Liaising and corresponding with the State Attorney s office. In-post training of other Accounting clerk in control of the section. Implementing effective actions and processes to ensure that deadlines are met and that Departmental debt is recovered. Constant collaboration, liaising and communicating with the Chief Accounting Clerk in control of the section. Strict application of the prescripts contained in the Public Finance Management Act (PFMA), Treasury Regulations (TR s) and other applicable instructions. Recording, filling and safeguarding of all debtors administration related documentation and information for future reference and audit purposes. ENQUIRIES : Ms C. Van den Berg, (012) Poynton building, 195 Bosman Street, Pretoria POST 37/28 : SENIOR PERSONNEL OFFICER. SALARY : R per annum CENTRE : Directorate HR Separation, Pretoria. REQUIREMENTS : Grade 12, Preferable. Experience in HR Management will be an advantage. Special requirements (skills needed): Computer literate. Problem solving-, communication-, analytical thinking-, decision making-, good interpersonal relations, public speakingpresentation and self discipline skills. DUTIES : Liaise with Service Corps wrt Driving Courses of members who applied for Interdepartmental transfer to SAPS. Open personal files for members applying for SAPS/ interdepartmental transfer. Consolidate feedback from role players and other Services. Advice role players on related matters. Administrate paper selection of new application of members who applied for the transfer to SAPS. Answer enquiries. Write relevant instructions for the SAPS project. Re-skilling administration of SANDF members by means of MEM. Consolidate report to higher authorities. Update MEM database. Provide name list to the Service Corps of potential members to be re-skilled for transfers and or new employment. Telephone conversations with role players and customers. ENQUIRIES : Ms A. Chamberlain, (012) APPLICATIONS : Department of Defence, Directorate HR separation, Private Bag X976, Pretoria, 0001 CLOSING DATE : 03 October